Purpose & Overall Relevance for the Organization:
- Provide high-level administrative support to Japan HR Vice President and Japan Finance Vice President, ensuring efficient day-to-day management of their functions.
Key Responsibilities:
- Schedule internal and external meetings, including coordinating with interpreters when necessary.
- Organize business trips for Japan HR Vice President and Japan Finance Vice President, arranging flights, hotels, visas, cars, and airport pickups.
- Manage and process invoices and payments.
- Welcome visitors to our office, arranging registration, creating guest Wi-Fi accounts, and escorting them to meeting venues.
- Support Japan HR Vice President and Japan Finance Vice President in reimbursement processes through Concur, Timecard system, and Invoice Payment (ARIBA, APWF) flows.
- Translate Japanese documents into English or vice versa for Japan HR Vice President and Japan Finance Vice President.
- Handle routine correspondence, ensuring timely and accurate responses.
- Create various materials, including presentations, announcements, correspondence, memos, minutes, reports, and confidential documents.
- Maintain and update department files and records.
- Assist in projects and assignments as requested, including collecting and coordinating HR organizational data for quarterly People Dashboard development.
- Draft employee communications on behalf of Japan HR Vice President.
Knowledge, Skills, and Experience:
- Minimum 5 years of assistant experience.
- Experience and understanding of compiling and managing highly confidential information.
- Able to work effectively within a team environment.
- Logical communication skills.
- Strong organizational skills.
- High sense of responsibility to ensure target achievement.
- Advanced knowledge of Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
Requisite Education and Experience / Minimum Qualifications:
- University degree or equivalent experience.
- English: Fluent.
- Japanese: Fluent.
Key Relationships:
- Other assistants.
- Senior Leadership Teams.
- Workplace, Finance, HR, and IT departments.
Estimated Salary: $60,000 - $80,000 per year, depending on location and experience.
-
Tokyo Adidas Full timePurpose & Overall Relevance for the Organization: · Provide high-level administrative support to Japan HR Vice President and Japan Finance Vice President, ensuring efficient day-to-day management of their functions. · Key Responsibilities: · Schedule internal and external meeting ...
-
Yokohama BSI フルタイムオフィス・ファシリティーマネージャー（O&FM）およびエグゼクティブアシスタント · ">Reports to:ジャパンMD · Location:ヨコハマ · 概要と責任事項 · EAMDの予定を把握し適宜出張手配、また社内外への通知等の対応を行い、会社行事・ミーティング設定等を企画・調整・会場手配・周知・資料準備とりまとめ・進捗管理・実施・モニタリング等を担当します。例えばキックオフミーティング、オールハンズミーティング、タウンホールなどは、ジャパン・リーダーシップチームが使用するSharepoint、Teamsサイト等の企画・運営・情報/データ管理 ...
-
Tokyo KERING JAPAN LIMITED Full timeDescription · About Gucci · Founded in Florence, Italy, in 1921, Gucci is one of the world's leading luxury brands. Following the House's centenary, Gucci forges ahead into the next hundred years, continuing to redefine luxury while celebrating the creativity, Italian craftsma ...
-
Tokyo Takeda Full timeDescription · Please note this job requires native level Japanese language command not only in speaking, business writing and reading. · タケダの紹介 · タケダでは常に患者さんを中心に考え、世界中の人々により健やかで輝かしい未来をお届けすることを目指してきました。そして従業員一人ひとりにそれぞれの能力と熱意に応じた成長の機会を提供することにも組んで取り組んでいます。私たちと一緒に、世界中の人々のいのちに貢献し、さら ...
-
Tokyo Rakuten Full timeDescription · : Business Overview · Rakuten Group's mission is to contribute society by creating value through innovation and entrepreneurship. We provide over 70 various services such as online shopping mall "Rakuten Ichiba", online travel service "Rakuten Travel", online ban ...
-
Shinjuku TapestryWe believe that difference sparks brilliance, so we welcome people and ideas from everywhere to join us in stretching what's possible. · At Tapestry, being true to yourself is core to who we are. When each of us brings our individuality to our collective ambition, our creativity ...
-
Tokyo Lalamove Full timeWe are seeking an Assistant Finance Manager to support our rapid growth in Japan. · Key Responsibilities · Manage daily finance operations and ensure timely processing of accounts receivable and payable. · Develop and implement efficient financial processes, including local invoi ...
-
Tokyo British American Tobacco PermanentJob Description · ROLE PROFILE · JOB TITLE: Logistics Secondary Supply Chain Assistant Executive · Function: Operation · Sub Function: Logistics · Report to: Warehouse Operations Manager · Work Location: Tokyo, Japan · ROLE SUMMARY · The primary responsibility of this position ...
-
Tokyo Takeda Full timeDescription · "Better Health for People, Brighter Future for the World" is the purpose of a company. We aim to create a diverse and inclusive organization where people can thrive, grow and realize their own potential while enabling our purpose. We continue to innovate and drive ...
-
Tokyo Amazon Web Services Japan GK フルタイムエンタープライズ営業マネージャー(地域金融)は、全国の地域金融機関におけるAWSの活用および採用を促進することを目標としたTeamをマネージすることを管理職として担います。日本の地域金融機関は、まさに変革の途上であり、それらの地域金融機関に対して、AWSの各サービスおよびテクノロジーを通じた支援により、経営上の重要な戦略パートナーであるという信頼を獲得しAWSのビジネス成長を実現します。加えて、様々なタイプのAWSパートナー各社と密に協業することを推進し、APNパートナービジネスを成長させて、シェアを拡大させる責務も持ちます。 · Key job res ...
-
Tokyo Moody'sThe Role/Responsibilities · Moody's compliance function operates globally to provide compliance advisory, effective challenge, training, and surveillance to its business lines. This role will be directly reporting to and working closely with the Designated Compliance Officer APAC ...
-
Tokyo Rakuten Full timeDescription · : Business Overview · The Rakuten Group's basic management philosophy is to "empower" people and society through innovation. · Rakuten Group offers more than 70 diverse services, including the online shopping mall Rakuten Ichiba, e-commerce services such as the t ...
-
Tokyo Adidas Full timePurpose & Overall Relevance for the Organization: · As a key HR Business Partner, you will drive the people strategy for adidas Golf in Asia Pacific, ensuring value at every touchpoint and executing the HR strategy with excellence through collaboration with global and regional pa ...
-
Tokyo Snaphunt Full timeThe Offer · Join a well known brand within Chemicals · Leadership Role · Work within a company with a solid track record of success · The Job · You will be responsible for : · Regional IT Governance: · Define and implement IT governance frameworks, policies, and procedures to en ...
-
Tokyo 3M Full time3M has a long-standing reputation as a company committed to innovation. We provide the freedom to explore and encourage curiosity and creativity. We gain new insight from diverse thinking, and take risks on new ideas. Here, you can apply your talent in bold ways that matter. Job ...
-
Tokyo PIMCO Full timePIMCO is a global leader in active fixed income with deep expertise across public and private markets. We invest our clients' capital across a range of fixed income and credit opportunities, leveraging our decades of experience navigating complex debt markets. Our flexible capita ...
-
Tokyo Rakuten Full timeDescription · Job Title: Manager, Marketing Cloud Platform Department · The Technology Platforms Division is responsible for building and operating the infrastructure and ecosystem platforms which power the Rakuten Group. Our mission is to provide the Rakuten Cloud and Ecosystem ...
-
Tokyo ShiseidoLocation: Shiodome · Division: Global IT Strategy Department · Job level: Manager · Reports to: Group Manager · Contract type: Full-time · Overall description · - As a member of Shiseido Global IT Leadership team in Head quarter, you will be a part of leading IT strategy f ...
-
Tokyo Snaphunt Full timeThe Offer · Great work culture · Attractive compensation package · Opportunity to make a positive impact · The Job · OFFICE MANAGEMENT · Receptionist duties · Answering all incoming calls and attend to guests. · Attend to incoming and outgoing mails and couriers -re-direct to the ...
-
HR Business Partner
14時間前
Tokyo Straumann Group Full timeHR Business Partner · The HR Business Partner will play a key role in shaping the future of our organization by developing and implementing HR strategies that drive business growth and excellence. · Main Responsibilities: · Organization Design, Talent Development, and Talent Mana ...
-
Tokyo Stryker Japan KK Full timeDescription · ) Human Resources Expertise · Serves as subject-matter expert to managers and directors · Implements change based on proven change management techniques · Applies policies and procedures across an organization; interprets both policies and changes to policy · Appli ...
