- Great work culture
- Attractive compensation package
- Opportunity to make a positive impact
- Receptionist duties
- Answering all incoming calls and attend to guests.
- Attend to incoming and outgoing mails and couriers - re-direct to the right channel.
- Maintain stationery pantry supply
- Liaise with suppliers on the ordering of office/pantry supplies, equipment, furniture and name cards, and marketing material.
- Maintenance of filing system for Administration. Create, maintain, and update E-files and manual files.
- Assist the overall company administrative team and other project groups when time allows.
- Data Entries
- Accounts Payable
- Staff expense, ensure original receipts are prepared in correct amount with correct descriptions.
- Monthly payroll
- Provide support to the finance team, including maintaining financial related documents, local contacting person for the bank, auditors, and other ad-hoc duties.
- Vendor payment
- Receive tax and commercial invoices from vendors weekly
- Verify invoices and answer questions from vendors and project managers
- Ensure information on invoices is complete and clear before payment
- Prepare PO form and get approval from project managers and MD before payment. Prepare the list of AP by Excel to monitor the schedule of payment.
- Set up bank payment twice a month via Mitsubishi Tokyo UFJ Bank when payment is due.
- Assist HR to coordinate with payroll vendor for payroll payment, tax filing, statutory insurance filing, etc.
- Conduct office administration/facility orientation for new employees
- Support with employee onboarding & exiting procedure
- Coordinate with IT to arrange equipment (laptop, mobile phone, etc.) for employees during onboarding and offboarding process.
- Experience: 3 years of experience in administrative working experience
- Language: Native in Japanese, proficient in English to effectively liaise with stakeholders of the region
- Office Environment: The position will be based in APCO's Tokyo office, working alongside approximately 20 Japanese and international colleagues. This role is expected to come to the office during office hours
Our client is a global advisory and advocacy firm helping leading corporations, foundations, and governments navigate a complex world and create lasting impact.
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