Job Title: Office Manager/Dexcom Japan
Summary: We are seeking an experienced Office Manager to assist with maintaining daily operations of Dexcom Japan facility by performing administrative duties, office reception, and non-technical project completion using an internal customer perspective typically from initiation through delivery.
Meet the Team: Our team is looking for a new member who can contribute to our business as one of the new group of members of the Japan office.
Essential Duties and Responsibilities:
- Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested.
- Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, mail/packages logistics, and overseeing supplies and equipment.
- Overseeing initiatives and projects from ideation to implementation working with leadership to implement, monitor and present the progress of plans and goals.
- Plan and coordinate onsite and offsite workshops and meetings. Meetings with vendors and contractors necessary to complete planned objectives.
- Manage internal communications on office environment, solutions for productivity, and employee engagement. Assist management with preparation and dissemination of communications.
- Ensure compliance with local regulations and company policies including security.
- Manage and operate the safety and health committee which is required by the government.
- Maintain various records and documents for company.
- Work directly with General manager to support all aspects.
- Provide administrative and clerical support to department managers as required in both English and Japanese.
- Interface with Dexcom San Diego and other regional offices as appropriate to ensure consistency of site activities and management, prompt delivery of communications, logistics assistance and other services as required.
- Assume and perform other duties as assigned.
Key Responsibilities:
- Secretarial and Executive Assistant tasks such as schedule management, document creation, expense processing, and mail handling.
- Office Support and General Affairs tasks such as office maintenance, OA equipment management, and event planning.
Requirements:
- At least 5-10 years of experience as an office manager or Secretarial or Executive Assistant related administrative role.
- Flexibility and willingness to work on both strategic and hands-on matters.
- Excellent communication and interpersonal skills, with fluency in both Japanese and English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Ability to adapt to changing priorities and requirements.
- Project management skills.
- Able to cope with occasional travel as required for trainings, employee meetings, etc.
What you'll get:
- A front row seat to life-changing CGM technology.
- A full and comprehensive benefits program.
- Growth opportunities on a global scale.
- Access to career development through in-house learning programs and/or qualified tuition reimbursement.
- An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.
Estimated Salary: $60,000 - $80,000 per year.
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