Executive Assistant to CEO

2ヶ月前

Tokyo MegalisVFX OTHER

Do you thrive on keeping things running smoothly – and helping leadership focus on what matters most?

We're looking for an Executive Assistant to the CEO – a bilingual professional who can blend organisation, discretion, and people skills to keep our CEO's office working at its best.

Based in Tokyo, this is a trusted, high-responsibility role at the heart of our global VFX studio. You'll manage the CEO's schedule, coordinate travel, keep meetings on track, and act as a cultural bridge between Japanese and international teams. You'll also play a key role in board and shareholder support, communication flow, and event planning – all while spotting opportunities to improve processes and strengthen connections across the company.

This role is ideal for someone who's proactive, detail-driven, and comfortable working in a fast-moving, multicultural environment.

Key Responsibilities:

  • Calendar & Meeting Management: Keep the CEO's schedule running smoothly, prioritising effectively, resolving conflicts, and ensuring prep materials and follow-ups are handled promptly.
  • Travel Coordination: Plan and adjust domestic and international travel, including flights, visas, accommodation, and itineraries.
  • Meeting Support: Attend meetings with or on behalf of the CEO, take clear and accurate notes, track actions, and follow up as needed.
  • Board & Shareholder Support: Prepare agendas, manage materials, take minutes, and maintain a high standard of documentation.
  • Communication Assistance: Draft and respond to emails, monitor messages, and ensure important information reaches the right people at the right time.
  • Language & Cultural Guidance: Translate and interpret between English and Japanese, offering cultural insight to ensure respectful, clear communication.
  • Positive Challenge: Provide thoughtful feedback, flag potential concerns, and suggest improvements in communication, delegation, or consultation.
  • Event Planning: Support internal and external events, from staff celebrations to formal functions, ensuring polished, successful delivery.
  • Project Tracking: Help manage CEO-led initiatives, ensuring tasks are delegated and progress reported.
  • Confidentiality: Handle sensitive information with professionalism and discretion.

What You'll Bring:

  • 3+ years in a senior administrative, EA/PA, or coordinator role (creative or international environments preferred).
  • Fluency in English and Japanese, written and spoken.
  • Excellent communication and interpersonal skills.
  • Experience supporting senior executives or high-level stakeholders.
  • Strong skills with GSuite, Slack, and calendar tools.
  • A high level of discretion, reliability, and judgement.
  • Impeccable attention to detail and time management.
  • Event planning experience is a plus.
  • Comfort working in a multicultural, fast-paced, creative environment.

Keep the CEO focused, the office running – and help shape the flow of the entire company.

  • Executive Assistant

    4週間前

    Tokyo HAK JAPAN ￥780,000 - ￥1,050,000 per year

    📷 · 📷 · ＡＳ３＿２ · ...

  • Executive Administrative Assistant

    3週間前

    Tokyo Cogs Agency ￥2,500,000 - ￥5,000,000 per year

    エグゼクティブアシスタント / オフィスアドミニストレーター(2ポジション)の募集です。組織とチームを支える「アドミンのプロフェッショナル」を募集しています。 · ...

  • Executive Assistant

    4週間前

    Tokyo HAK JAPAN ￥6,000,000 - ￥12,000,000 per year

    世界的に展開するプレミアムブランドを運営する外資系グループのSenior Executive向けに、経験豊富なEAが必要です。東京拠点は少数精鋭で、グローバルHQとの連携も多く、スピード感のある意思決定とフラットなカルチャーが特徴です。ハイブリッドワークや柔軟な働き方も可能です。 · ...

  • Executive Assistant

    2週間前

    Greater Tokyo Area Harvest Capital ￥350,000 - ￥600,000 per year

    ++xmlnWe are hiring a Bilingual Executive Assistant in Tokyo. · + · +題道 · +勞.衇.grafical Schedule International Travel and Meetings Management · .Email Correspondence translation of documents creation of minutes · .Expense Accounting Budget Assistance Office Operations · ...

  • Executive Assistant

    5日前

    Greater Tokyo Area International SOS

    International SOSは、1985年に世界で初めてトラベルアシスタンスビジネスを事業として確立し、マーケットリーダーとして現在世界90カ国、1,000拠点で11,000人の社員がグローバルに活躍するお客様(企業)のサポートを行っています。 · 経営陣のスケジュール管理および会議調整 · 国内外の出張手配(旅程、宿泊、経費精算など) · ...

  • Executive Assistant to CEO

    2ヶ月前

    Tokyo MegalisVFX OTHER￥4,500,000 - ￥6,500,000 per year

    We're looking for an Executive Assistant to the CEO – a bilingual professional who can blend organisation, discretion, and people skills to keep our CEO's office working at its best. · Calendar & Meeting Management: Keep the CEO's schedule running smoothly, prioritising effective ...

  • 役員秘書|Executive Assistant

    1ヶ月前

    Tokyo パーソルキャリア株式会社 BRS ￥2,200,000 - ￥3,200,000 per year

    +Job summary · NEW NEW · 求人番号:JN掲載日: · +Responsibilitiesアポイントメント・スケジュール管理、電話・メール対応 · 来客申請・案内 · ...

  • Executive Assistant

    21時間前

    Tokyo, Japan Korn Ferry Full time

    +フルタイムでの勤務経験1年以上の日本人向けのアシスタント兼リサーチアナリストを募集しています。 · +日本におけるフルタイムでの勤務経験 1年以上 · + ...

  • Executive Administrative Assistant

    3週間前

    Tokyo Cogs Agency ￥3,200,000 - ￥4,800,000 per year

    組織とチームを支える「アドミンのプロフェッショナル」を募集しています。ご経験や働き方の希望に合わせて、2つの異なるポジションから最適な役割をご紹介します。 · ...

  • リモート可】Executive Assistant|役員秘書

    2週間前

    Tokyo パーソルキャリア株式会社 BRS ￥2,000,000 - ￥2,800,000 per year

    New求人番号:JN掲載日: · コンサルティングファーム/残業20時間程度/英語スキル活かせる · Tokyoオフィスサポート(事務)重役アシスタント / 秘書 · 同社の役職者十数名(パートナー含む)の秘書業務を担いつつ、非管理職からの依頼にもEAチームで協力してご対応いただきます。 · ...

  • 役員秘書|Executive Assistant

    2週間前

    Tokyo PERSOL CAREER BRS (Bilingual Recruitment Solutions) ￥2,000,000 - ￥2,800,000 per year

    カジノ機器メーカーとして、グローバルゲーミング市場に新風を起こし、成長していく市場で大きな影響を与えるチャンスがある会社です。日本では珍しいゲーミングビジネスに携わることで、グローバルな市場での専門性を身につけることも可能です。 · ...

  • リモート可】Executive Assistant|役員秘書

    1週間前

    Tokyo PERSOL CAREER BRS (Bilingual Recruitment Solutions) ￥2,000,000 - ￥2,800,000 per year

    役員秘書を求めます。会社概要: · 同社は会計・監査、コンサルティング、税務、アドバイザリーサービスなどを提供する国際的なプロフェッショナル・サービス・ファームです。グローバルに展開する大手会計事務所の一つです。 · ...

  • Executive Secretary to CEO

    3週間前

    Tokyo, Tokyo Wonder ￥320,000 - ￥640,000 per year

    We are seeking an Executive Secretary to CEO with experience as executive assistant or similar role experience. The ideal candidate will have a degree or above in business administration, communication or related field and proficiency in MS Office. · ...

  • Executive Assistant

    2日前

    Tokyo Rakuten ￥120,000 - ￥180,000 per year

    As a Business Assistant to two executives in the Group Human Resources Management Department at Rakuten, you will coordinate schedules, manage materials for meetings and presentations travel arrangements and reimbursement of expenses. · ...

  • Executive Assistant

    6日前

    Tokyo Fanatics

    Fanatics TCG is a new trading card game business, the newest member of the Fanatics Collectibles family. We are here to build the best TCG studio and games in the world. · Fanatics Collectibles is seeking an Executive Assistant to provide high-level administrative and operational ...

  • Executive assistant

    2ヶ月前

    Tokyo Zoom ￥4,000,000 - ￥8,000,000 per year

    We are seeking a detail-oriented, bilingual (Japanese/English) Executive Assistant for our Head of Japan in Tokyo. You will provide comprehensive support managing confidential matters, maintaining stakeholder communications, and handling various projects. · Managing and maintaini ...

  • Executive Assistant

    3週間前

    Tokyo Canonical ￥50,000 - ￥150,000 per year

    We are hiring Executive Assistants and Corporate Administrators to join our Corporate Operations team. We ensure that the business runs smoothly and that travel, expenses and events are efficiently and correctly managed. This team plays a crucial role in the overall operation of ...

  • Executive Assistant

    3週間前

    Tokyo JAC International ￥320,000 - ￥640,000 per year

    The Executive Assistant at JAC International will provide overall administrative support to the Managing Director. · We are a pioneer of professional recruitment consulting, working globally with the best companies and the most talented candidates to provide opportunities for the ...

  • Executive Assistant

    4週間前

    Tokyo McKinsey & Company

    As an Executive Assistant, you will play a pivotal role in enabling the success of our senior leaders and firm partners by providing strategic administrative support in a fast-paced, dynamic environment. · ...

  • Executive Assistant

    2ヶ月前

    Tokyo Korn Ferry ￥2,500,000 - ￥5,000,000 per year

    Executive Assistant to support clients and candidates in a global consulting firm. The role requires native-level Japanese fluency, business-level English, and experience in data entry, scheduling, and presentation creation. The ideal candidate is a team player with a strong work ...

  • Executive Assistant

    2ヶ月前

    Tokyo (Toranomon) Japan: Mastercard Japan KK ￥3,000,000 - ￥6,000,000 per year

    Support the Japan Division President and Japan Leadership Team with administrative duties, including scheduling, travel arrangements, and correspondence. · Perform general administrative duties to support day-to-day Division President's operations · Prepare correspondence, memora ...