Seeking a detail-oriented, bilingual (Japanese/English) Executive Assistant for our Head of Japan in Tokyo. You'll provide comprehensive support managing confidential matters, maintaining stakeholder communications, and handling various projects. Your role will help the executive focus on strategic priorities through effective schedule management and communication coordination. This position may expand to support additional Japan Leadership Team members as we grow.
About The Team
We partner with regional and global teams to drive growth and alignment. You'll work directly with the Head of Japan, managing information flow and ensuring smooth execution.
We value flexible, proactive individuals comfortable in a dynamic, startup-like environment where teamwork is essential.
Responsibilities
Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements.
Acting as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks.
Assisting in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics.Handling confidential information with discretion and maintain confidentiality.
Helping LT liaise with key project workstreams, including tracking deadlines, deliverables, and action items. When projects are live.
Organizing and coordinating internal and external events, such as team off-sites, conferences, and client visits.
Processing expense reports and manage budgets related to travel, events, and office expenses.
What We're Looking For
Have bilingual proficiency both in English and Japanese (business-level or above).
Have proven experience as an executive assistant or in other administrative positions.
Have the ability to manage complex schedules and prioritize tasks.
Be proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace and other office productivity tools.
Maintain strict discretion and confidentiality at all times.
Have experience in Tech or SaaS environment is a plus
Ways of Working
Our structured hybrid approach is centered around our offices and remote work environments. The work style of each role, Hybrid, Remote, or In-Person is indicated in the job description/posting.
Benefits
As part of our award-winning workplace culture and commitment to delivering happiness, our benefits program offers a variety of perks, benefits, and options to help employees maintain their physical, mental, emotional, and financial health; support work-life balance; and contribute to their community in meaningful ways.
About Us
Zoomies help people stay connected so they can get more done together.
We set out to build the best collaboration platform for the enterprise, and today help people communicate better with products like Zoom Contact Center, Zoom Phone, Zoom Events, Zoom Apps, Zoom Rooms, and Zoom Webinars.
We're problem-solvers, working at a fast pace to design solutions with our customers and users in mind. Find room to grow with opportunities to stretch your skills and advance your career in a collaborative, growth-focused environment.Our Commitment
At Zoom, we believe great work happens when people feel supported and empowered. We're committed to fair hiring practices that ensure every candidate is evaluated based on skills, experience, and potential. If you require an accommodation during the hiring process, let us know—we're here to support you at every step.
If you need assistance navigating the interview process due to a medical disability, please submit an Accommodations Request Form and someone from our team will reach out soon.
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