Job Title
Assistant Facility Manager
Department
Work Dynamics
Reporting Relationships
Group Account Director
Location
Client Site, Kanto / Tokyo region
Responsibilities
About the Client
Our client includes Semi-conductor Industry in Tokyo and other region.
Overall Role
Assistant Facility Manager is responsible to provide good working environment to client and responsible for team management, support financial tasks & vendor management at the office onsite located in Tokyo.
Key Tasks & Responsibilities
Client Communications
- Build relationships with clients
- Consult and act as professional FM to provide good working environment to client's employees
Helpdesk Management
- Walk in inquires
- Equipment lending
Security Management
- Manage Security card (inventory, new request and other related)
Mail & Courier Management
- Pick up mails from mailbox and deriver to the mail trays
- Receive and help shipping via courier
Workspace Management
- Meeting room to be clean & tidy, inspection, usage
- Workspace inspection
Planned & Preventive maintenance
- Coordinate, support & arrange PPM run by LL, receive & check report
Team Management
- Build relationship and enhance teamwork.
Vendor management including Landlord
Fixed asset inventory
Car lease management
Finance related task
Required Qualifications, Experience, Skills And Others.
Knowledge and Skills Required
- Minimum 3 years' experience in building services or facilities management / related work
- Business level of Japanese, verbal and written
- Daily conversation in English
Competencies
- Excellent communication skills, both written and verbal, as well as interpersonal skills.
- Ability to achieve efficient operations through time and task management skills and motivated work execution capabilities.
- Flexible mind and correspondence.
- Able to see things from the client's standpoint, listen and observe to anticipate client's needs.
ポジション
Assistant Facility Manager
部署
Work Dynamics
マネージャー
Group Account Director
勤務地
客先オフィス / 東京
職責
クライアントについて
東京を中心に地方にもオフィスや工場を構える半導体業界の会社です。
ポジションの概要
アシスタントファシリティマネージャの役割は、クライアントにとってよい職場環境を提供することです。クライアント先に常駐し、チーム管理やファイナンス関連のタスク、ベンダー管理も業務の一環となります。
主な業務
クライアントとのコミュニケーション
- 顧客との関係構築
- 顧客の従業員に良好な職場環境を提供するため、プロフェッショナルFMとしてコンサルティングおよび業務を行う
ヘルプデスク管理
- リクエスト対応
セキュリティ管理
- セキュリティカード管理(在庫管理、新規申請および関連業務)
郵便・宅配便管理
- 郵便受領・仕分け・配布
- 宅配便の受領および発送サポート
ワークスペース管理
- 会議室の整理整頓・点検
- ワークスペースの点検・管理
計画的保全
- LLが実施する点検の調整、立会い、手配、報告書の確認
チーム管理
- メンバーとの良好な関係構築とチームワークの向上
ベンダー管理(ビル管理業者含む)
固定資産棚卸
車両リース管理
財務関連業務
求められる資格・経験・スキル・その他要件
必要な知識・スキル
- ビルサービスまたはファシリティマネジメントでの最低3年の経験
- ビジネスレベルの日本語
- 日常会話レベルの英語
その他要件
- 優れたコミュニケーション能力(文書・口頭)および対人スキル
- 時間・タスク管理能力と向上心を持った業務遂行能力により、効率的な運営ができること
- 柔軟な思考・対応ができること
- 顧客の立場に立って物事を考え、顧客のニーズを予測するための傾聴・観察能力
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