Major Responsibilities

Client/Stakeholder Management
Deliver excellent customer service to meet on-site client's expectations
Build and develop effective relationships with key stakeholders &/or client and be comfortable working across all levels
Monitor procedures to ensure client's expectations are conveyed and worked upon
Procurement & Vendor Management
Manage multiple vendors to deliver services on time and within budget
Manage vendor procurement processes in accordance with agreed client procurement guidelines as well as Jones Lang LaSalle procurement best practices
Finance Management
Ensure that the site's financial operations are meeting targets and control requirements
Assist and monitor financial processes to ensure account payable procedures are followed at all times
Health & Safety Management
Implement and manage safety procedures to ensure the provision of a safe working environment
Ensure compliance with statutory regulations on fire, health and safety standards
Site Operations Management
Implement Industry Best Practice operations
Assist and monitor to ensure all building procedures and performance measures are maintained at all times
Ensure all Critical Environment (CEM) requirements are met
Seek ways to reduce costs and improve operational standards
24/7 emergency call support and site attendance is required
Preparing regular reports on M&E activities, maintenance, and operations, providing updates to the global M&E leads. These reports encompass key performance indicators, maintenance schedules, equipment performance, energy consumption, and other relevant metrics.
Overseeing and managing maintenance activities for mechanical and electrical systems within the facility team.

This involves developing and implementing preventive maintenance plans, conducting inspections, ensuring compliance with regulations and standards, and coordinating necessary repairs or replacements.

Risk Management
Assist in the implementation and management of a property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies
Achieve Key Performance Indicators and Service Level Agreement targets


CANDIDATE SPECIFICATION:

KEY SELECTION CRITERIA
Ideal Experience
Min. 3-5 years of experience in facilities, property management, hospitality or related field
Experience of working in Technology environment
Knowledge of local health and occupational safety requirements
Knowledge of critical facilities management
Knowledge of vendor management for specialized services
An understanding of basic technical aspects of property (Computer Room Air-conditioning, Fire Protection system, Mechanical & Electrical system, BMS system)
Proven capacity to understand and interpret commercial contracts
Strong budget management and financial analysis skills
Critical Competencies for Success
Client Focus & Relationship Management
Ease of interaction with a wide range and wide level of client staff
Ability to manage conflict and balance between client and firm requirements
Has a customer-oriented attitude
Demonstrates proactive & professional approach to customer service
Project Management & Organizational Skills
Excellent planning & organizational skills to prioritize work and meet tight deadlines
Proven ability to manage multiple and complex operational matters on a daily basis
Problem Solving & Strategic Thinking
Capacity to deal with ambiguity and solve complex problems effectively
Analytical, proven ability to solve problems using a quantitative approach
Proven ability to employ holistic approaches and looks at long term solutions
Other Personal Characteristics
Demonstrated superior people management skills – ability to lead team effectively.
Strong communicator – Good presentation skills and possesses strong verbal & written communication skills (English & local language); also an active listener
Passion for quality – has an eye for detail to make sure the best delivery of services
Self-motivated; confident & energetic
Ability to effectively deal with stressful situations
Flexible – able to adapt to rapidly changing situations
Strongly goal-oriented – able to focus on meeting all performance targets
Is a team player – able to cooperate and work well with others to meet targets
Proven ability to initiate and follow through with improvement initiatives
Exhibits honesty & trustworthiness
Open to new ideas & willing to challenge status quo

KEY STAKEHOLDERS
Client staff

Engineering Manager

Specialized vendor staff


INDIRECT SUPPORT
Local HQ
Show more Show less

---