About the Team

This position belongs to the Miro Japan Go-To-Market (GTM) team and provides executive assistant support to the Head of Japan, ensuring smooth operations across the organization. You will manage daily schedules, coordinate business trips and client dinners, and support communication with internal and external stakeholders, contributing to overall efficiency and stronger team collaboration.

About the Role

This is a hybrid role, primarily providing executive assistant support to the Head of Japan while also supporting the GTM team. The position requires strong organizational, communication, and coordination skills, with accuracy, speed, and reliability. The mission is to enable the leadership team to operate smoothly in a dynamic, global environment.

Ideal Candidate:

• Highly trustworthy with strong confidentiality and experience supporting executive-level leaders

• Flexible and capable of managing multiple tasks efficiently

• A team player who can communicate and collaborate effectively with other departments and international teams

• Proactive and able to work independently

What you'll do

1. Executive Support

• Manage the Head of Japan's calendar and meetings (internal, external, and global)

• Arrange business travel, accommodations, and client dinners, and communicate details to stakeholders

• Prepare and submit expense reports using systems like Navan

• Maintain regular communication with internal and external stakeholders via email, Slack, and calendar management

• Collaborate with global EAs to coordinate schedules and streamline workflows

• Handle confidential information with care and discretion

• Track task progress, follow up on deadlines, and prepare reports

• Coordinate client and internal dinners, as well as gifts or congratulatory deliveries (flowers, telegrams, etc.)

• Act as a first point of contact in the absence of the manager and provide follow-up

• Support internal events and visitor management as needed

2. GTM Support

• Support team meetings, offsites, and business review events

• Coordinate venues, attendee lists, material preparation, catering, and interpretation

• Liaise with vendors, obtain quotes, and assist with invoice processing

• Verify and submit internal documents such as travel requests and event approvals

• Work with Finance and Procurement teams on payments and vendor registration

• Assist with coordination for visiting international team members as needed

What you'll need

• 3+ years of experience as an Executive Assistant or department assistant

• Native-level Japanese

• Business-level English (primarily reading and writing; verbal communication is a plus)

• High professionalism and reliability when handling confidential information

• Ability to manage multiple tasks accurately and efficiently

• Experience coordinating and communicating in a global environment

• Flexibility, speed, and a proactive approach to problem-solving

What's in it for you

• Competitive equity package
• Wellbeing benefit and WFH equipment allowance
• Group Personal Accident Insurance (業務災害総合保険) and Group Long-Term Disability Insurance (団体長期障害所得補償保険).
• Reimbursement for the annual health check
• Annual learning and development allowance to grow your skills and career
• Company-sponsored English lessons
• Travel allowance for your commute 

About Miro

Miro is a visual workspace for innovation that enables distributed teams of any size to build the next big thing. The platform's infinite canvas enables teams to lead engaging workshops and meetings, design products, brainstorm ideas, and more. Miro, co-headquartered in San Francisco and Amsterdam, serves more than 100M users and 250,000 companies collaborate in the Innovation Workspace. Miro was founded in 2011 and currently has more than 1,600 employees in 13 hubs around the world.

We are a team of dreamers. We look for individuals who dream big, work hard, and above all stay humble. Collaboration is at the heart of what we do and through our work together we hope to create a supportive, welcoming, and innovative environment. We strive to play as a team to win the world and create a better version of ourselves every day. If this sounds like something that excites you, we want to hear from you

Check out more about life at Miro: 

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At Miro, we strive to create and foster an environment of belonging and collaboration across cultural differences. Miro's mission — Empower teams to create the next big thing — is how we think about our product, people, and culture. We believe that creating big things requires diverse and inclusive teams. Diversity invites all talent with different demography, identities and styles to step in, and inclusion invites them to step closer together. Every day, we are working to build a more diverse Miro, cultivate a sense of belonging for future and current Mironeers around the world, and foster an environment where everyone can collaborate and embrace differences.

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