Executive Assistant

2ヶ月前

Tokyo Miro
About The Team


This position belongs to the Miro Japan Go-To-Market (GTM) team and provides executive assistant support to the Head of Japan, ensuring smooth operations across the organization.

You will manage daily schedules, coordinate business trips and client dinners, and support communication with internal and external stakeholders, contributing to overall efficiency and stronger team collaboration.

About The Role


This is a hybrid role, primarily providing executive assistant support to the Head of Japan while also supporting the GTM team.

The position requires strong organizational, communication, and coordination skills, with accuracy, speed, and reliability. The mission is to enable the leadership team to operate smoothly in a dynamic, global environment.

Ideal Candidate

Highly trustworthy with strong confidentiality and experience supporting executive-level leaders
Flexible and capable of managing multiple tasks efficiently
A team player who can communicate and collaborate effectively with other departments and international teams
Proactive and able to work independently

What You'll Do

Executive Support
Manage the Head of Japan's calendar and meetings (internal, external, and global)
Arrange business travel, accommodations, and client dinners, and communicate details to stakeholders
Prepare and submit expense reports using systems like Navan
Maintain regular communication with internal and external stakeholders via email, Slack, and calendar management
Collaborate with global EAs to coordinate schedules and streamline workflows
Handle confidential information with care and discretion
Track task progress, follow up on deadlines, and prepare reports
Coordinate client and internal dinners, as well as gifts or congratulatory deliveries (flowers, telegrams, etc.)
Act as a first point of contact in the absence of the manager and provide follow-up
Support internal events and visitor management as needed
GTM Support
Support team meetings, offsites, and business review events
Coordinate venues, attendee lists, material preparation, catering, and interpretation
Liaise with vendors, obtain quotes, and assist with invoice processing
Verify and submit internal documents such as travel requests and event approvals
Work with Finance and Procurement teams on payments and vendor registration
Assist with coordination for visiting international team members as needed

What You'll Need

3+ years of experience as an Executive Assistant or department assistant
Native-level Japanese
Business-level English (primarily reading and writing; verbal communication is a plus)
High professionalism and reliability when handling confidential information
Ability to manage multiple tasks accurately and efficiently
Experience coordinating and communicating in a global environment
Flexibility, speed, and a proactive approach to problem-solving

What's In It For You

Competitive equity package
Wellbeing benefit and WFH equipment allowance
Group Personal Accident Insurance (業務災害総合保険) and Group Long-Term Disability Insurance (団体長期障害所得補償保険).
Reimbursement for the annual health check
Annual learning and development allowance to grow your skills and career
Company-sponsored English lessons
Travel allowance for your commute

About Miro


Miro is a visual workspace for innovation that enables distributed teams of any size to build the next big thing.

The platform's infinite canvas enables teams to lead engaging workshops and meetings, design products, brainstorm ideas, and more.

Miro, co-headquartered in San Francisco and Amsterdam, serves more than 100M users and 250,000 companies collaborate in the Innovation Workspace.

Miro was founded in 2011 and currently has more than 1,600 employees in 13 hubs around the world.

We are a team of dreamers. We look for individuals who dream big, work hard, and above all stay humble.

Collaboration is at the heart of what we do and through our work together we hope to create a supportive, welcoming, and innovative environment.

We strive to play as a team to win the world and create a better version of ourselves every day.

If this sounds like something that excites you, we want to hear from you

Check Out More About Life At Miro


Youtube:

Blog:

Instagram:
At Miro, we strive to create and foster an environment of belonging and collaboration across cultural differences.

Miro's mission — Empower teams to create the next big thing — is how we think about our product, people, and culture.

We believe that creating big things requires diverse and inclusive teams.

Diversity invites all talent with different demography, identities and styles to step in, and inclusion invites them to step closer together.

Every day, we are working to build a more diverse Miro, cultivate a sense of belonging for future and current Mironeers around the world, and foster an environment where everyone can collaborate and embrace differences.

Miro handles and uses personal data of job applicants in line with its Recruitment Privacy Policy found here.
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