Do you want to join a global leader in renewable energy infrastructure investments? If so, Copenhagen Infrastructure Partners (CIP) is currently looking for an Office Assistant to join our Offices team based in Tokyo, Japan.
The role
This is a 12-month fixed-term contract role. As our new Office Assistant (OA), you will be responsible for supporting the Office Manager with various office-related tasks. You will serve the growing onsite team and external visitors, managing responsibilities such as maintaining common areas, coordinating with vendors, handling administrative duties, supporting employee travel arrangements, and assisting in organizing company events. Additionally, you will provide administrative support to senior management and assist with employee onboarding and offboarding processes.
Responsibilities will consist of, but are not limited to:
- General Administrative Support: Provide comprehensive assistance to the Office Manager in all administrative functions, including filing, copying, data entry, and document management. Perform various ad-hoc administrative tasks to support management and employees as needed.
- Facility and Maintenance Management: Ensure the upkeep and maintenance of common areas, such as meeting rooms and the pantry. Support facility management activities, including maintenance and safety inspections. Coordinate with vendors and service providers to address office-related needs.
- Guest and Event Coordination: Manage external guest procedures, including conference room setup, liaising with building security, and welcoming guests upon arrival. Facilitate the organization of company events, meetings, and training sessions.
- Travel Assistance: Assist with employee travel arrangements and hotel bookings.
- Senior Management Support: Provide administrative support to senior management. Assist in the implementation and monitoring of company policies and procedures.
You
We are seeking a driven and collaborative individual with a bachelor's degree in business administration, management, or a related discipline. You should have a minimum of 2 years of relevant administrative experience, preferably within a multinational corporation.
Key qualifications include:
- Strong understanding of office management systems and procedures.
- Advanced skills in MS Office applications (Word, Excel, PowerPoint).
- Proficiency in both spoken and written Japanese and English
- Exceptional time management skills, capable of multitasking and prioritizing effectively.
- Excellent communication and interpersonal skills, demonstrating resilience and a service-oriented mindset.
- Proactive team player with the ability to work independently.
The process
Please apply online as soon as possible as applications will be processed on an ongoing basis. For questions related to the role, please reach out to our Talent Acquisition team at We do not include CV's and Cover Letters sent by email.
As we continue to improve our candidate experience, diversity and avoid unconscious bias, please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.
Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.
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Building value that matters
Founded in 2012, Copenhagen Infrastructure Partners P/S (CIP) today is the world's largest dedicated fund manager within greenfield renewable energy investments and a global leader in offshore wind. To date, CIP has developed and constructed more than +50 greenfield renewable projects around the world. CIP is developing a greenfield project portfolio of ~160GW totally, and ~16 GW is in operation or under construction. CIP manages 12 funds and has to date raised approximately EUR ~32 billion for investments in energy and associated infrastructure from more than 180 international institutional investors.
CIP has a multinational team of ~500 full time employees with extensive experience and knowledge within the fields of renewable energy project development and regulated infrastructure. In addition, CIP has a broad range of competencies within corporate finance, mergers & acquisitions, engineering, construction, project development, and project management.
CIP has built a prominent investment team capable of originating proprietary investment opportunities and executing projects and investments based on the team's industrial background, large industrial network, and extensive experience in structuring, executing, and managing investments within energy infrastructure. Headquartered in Copenhagen, CIP also operates from key locations across the globe, including offices in Hamburg, Munich, London, Utrecht, New York, Tokyo, Melbourne, Luxembourg, Kuala Lumpur, Seoul and Singapore. In addition, CIP has 17 local project offices globally.
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