We are a small, diverse, English-speaking team and are looking for a reliable and capable Office Manager to take ownership of our back-office operations.
This is a hands-on role suited for someone who enjoys organization, structure, and supporting a growing team.Role Overview
You will be responsible for managing the company's daily administrative and financial support tasks, ensuring that internal operations run smoothly and efficiently.
This role requires strong attention to detail, solid Excel skills, and the ability to communicate confidently in both Japanese and English.
ResponsibilitiesBack-Office & Finance Support
Issue and manage client invoices
Track incoming payments and follow up when necessary
Process vendor invoices and employee expense claims
Maintain organized financial records (Excel / Google Sheets)
Coordinate with external accountant on payroll, tax, and social insurance matters
Support yearly financial reporting preparation
Administrative Management
Manage employment contracts and documentation
Handle onboarding and offboarding paperwork
Maintain internal files and document organization
Coordinate mail and courier services
Manage office supplies and vendor relationships
Team & Office Support
Support internal events and company activities
Assist in planning team gatherings and incentive trips
Schedule meetings, restaurant bookings, and travel arrangements
Be a friendly and reliable point of contact for employees
Requirements
3+ years experience in administration, accounting support, or office management
Strong Excel / Google Sheets skills (comfortable with formulas, tracking sheets, basic reporting)
Fluent-level Japanese (written & verbal)
Business-level English (written & verbal)
Organized, detail-oriented, and proactive
Comfortable working in a small, entrepreneurial environment
Preferred:
Experience in a small company or startup
Experience handling invoices and payroll coordination
Experience supporting bilingual teams
Working Conditions
Full-time, permanent
Working hours: 10:00 – 18:00
Hybrid model: 2 days remote (depending on business needs)
Location:
Shintomicho / Tsukiji
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