Office Manager

1週間前

Tokyo Figma Full time

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us

Our Office Manager will be an integral part of the Workplace team and provide administrative support to the Tokyo hub. This role will be responsible for providing a best-in-class workplace experience for Figmates and visitors and be the first impression for those working out of and visiting our Tokyo hub. Along with operational duties, this role will support internal events, as well as work with our vendor partners including our food/snack program, custodial and security services. This is an exciting opportunity to help shape the culture of our Tokyo hub and work with many internal teams to establish an excellent employee and visitor experience.

This is a full time hybrid role that will be based in our Tokyo hub.

What you'll do at Figma:

  • Conduct daily walkthroughs to ensure a clean & organized space
  • Reviewing & managing internal offsite requests
  • Support onsite catering program
  • Monitor and order inventory for office and break room supplies
  • Address office repairs & maintenance 
  • Assist with space planning & management (furniture moves, facility maintenance)
  • Support exciting internal events

We'd love to hear from you if you have:

  • High standards of customer service and hospitality
  • 2+ years of experience in startup, tech
  • Experience working with C-Suite
  • Highly proficient in google applications and Mac support
  • Corporate IT SaaS application like G-suite, Dropbox, Zoom, Slack, etc

While not required, it's an added plus if you also have:

  • Experience with tools like Asana, Fresh Service and Figma
  • Event management experience
  • CPR/AED training
  • Workplace safety administrator (衛生管理者)


At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations- These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities. 

Examples of accommodations include but are not limited to: 

  • Holding interviews in an accessible location
  • Enabling closed captioning on video conferencing
  • Ensuring all written communication be compatible with screen readers
  • Changing the mode or format of interviews 

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.

  • Office Manager

    4週間前

    Tokyo PLUS CURIOSITY

    事業拡大のためオフィスマネージャーを増員募集します。少数精鋭、インターナショナルなコンサル会社のバックオフィスをお任せいたします · 当社は、東京オフィスにて管理業務、人事・労務、財務サポートを統括するオフィス・アドミニストレーションマネージャーを募集しています。 · 主な業務内容 · · ● 日常的なオフィス運営を管理し、効率的で整った職場環境を維持する。 ...

  • Office Manager

    14時間前

    Japan Atlas Copco

    職務概要:当社は産業機械の輸入・販売・サービスを行う企業です。営業、サービス部門に対するサポート部門として、アドミ業務全般を含むオフィスマネジメントと、HSEQ(Health, Safety, Environment, Quality)業務を兼務します。 · ...

  • Office Manager

    6日前

    Japan Atlas Copco

    ミッション: · 安全、環境、品質基準の遵守を徹底し、効率的なオフィス運営を維持すること。従業員が安全で持続可能かつ高品質な職場環境で働けるよう、HSEQ(Health,Safety,Environment,Quality)文化を推進し、事業の信頼性と顧客満足度を高める役割を担うこと。 · ...

  • Office Manager

    2ヶ月前

    Chiyoda Michael Page ￥1,350,000 - ￥1,800,000 per year

    外資系アセットマネジメント企業の日本オフィスで、幅広いバックオフィス経験を積めるパフォーマンス次第で正社員転換の可能性が高いポジション · ...

  • Office Manager

    4週間前

    Tokyo, Tokyo PLUS CURIOSITY

    +Job summary 事業拡大のためオフィスマネージャーを増員募集します。 · Responsibilities+日常的なオフィス運営を管理し、効率的で整った職場環境を維持する。 · +契約書、登記関連書類、会社実印などの公式文書・記録を管理する。 · ...

  • Office Manager

    3日前

    東京都 区, 株式会社アクシアム ￥2,000,000 per year

    日系企業を中心にオファリング研鑽・顧客訪問機会創出を行います。また、SEAだけではなく、今後中国・欧米にも展開することを予定しており、人的資本経営戦略ユニット内グローバルチームの中枢メンバーとして従事いただくことができます。 · ...

  • Senior Office Manager《チームリーダーとして活躍◆フレックスタイム制度あり》

    1週間前

    Tokyo Apex

    "World-leading healthcare company （Global imes Healthcare） · Building next-generation workspaces. · ﾞ · World-leading healthcare company · ﾞ · Building next-generation workspaces · ...

  • Senior Office Manager《チームリーダーとして活躍◆フレックスタイム制度あり》

    1週間前

    Tokyo Apex

    +Job summary · 世界をリードするヘルスケアカンパニーで、次世代のワークプレイスを構築する · +Responsibilitiesベンダー・施設管理: · オフィス機器に関するベンダー管理(飲食、配送/郵便、事務用品、モバイルデバイス等) · ...

  • Office Manager

    1週間前

    Tokyo Figma Full time

    Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. · We're looking for an Office Manager who will be an integral part of the Workplace team and provide administrative support to the Tokyo hub. · This role will be responsi ...

  • Office Manager

    1週間前

    Tokyo Figma

    Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. · ...

  • Front Office Manager

    2ヶ月前

    Tokyo Specialized Group ￥4,500,000 - ￥6,000,000 per year

    The Front Office Manager oversees all aspects of front office operations at a leading hotel in Tokyo. This role offers the opportunity to enhance guest experiences and lead a team in delivering exceptional service. · 5+ years of experience in hotel front office management · Profi ...

  • Front Office Manager

    3週間前

    Tokyo Soho House & Co

    The role of the Front Office Manager is to successfully run the operations of Front of House. · Main Duties... · To ensure every member is welcomed by name and guest is welcomed with open arms and in a hospitable manner.To plan and execute Front of House & Club Reception operatio ...

  • Front Office Manager

    3週間前

    Tokyo myGwork - LGBTQ+ Business Community

    This job is with Soho House, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. · The role of the Front Office Manager is to successfully run the operations of Front of House, which includes Hotel & Club Reception. · ...

  • Membership Office Manager

    4週間前

    Tokyo HirePlanner Japan | Find Jobs in Japan, Work in Japan, Careers in Japan 🇯🇵 Full time

    Oversees daily operations supports recruitment efforts and ensures timely Member service Manage membership data supervise office team maintaining smooth workflows policy compliance. · ...

  • Vendor Management Office

    1日前

    Tokyo HirePlanner Japan | Find Jobs in Japan, Work in Japan, Careers in Japan 🇯🇵

    An opportunity with USJ's Digital and Technology team is an experience like no other.We develop state-of-the-art theme park locations in Orlando, Hollywood, Beijing and Japan. · You will engage in testing cycles of solutions to align design with original expectations. · ...

  • Project Management Officer

    2ヶ月前

    Tokyo Mount Talent Consulting Pvt Ltd. ￥4,800,000 - ￥9,600,000 per year

    We are seeking a highly organized and detail-oriented Project Management Officer (PMO) / Project Manager (PM) to join our team in Tokyo, Japan. · ...

  • Office Administration Manager

    2ヶ月前

    Tokyo AI Robot Association Freelance￥3,000,000 - ￥10,000,000 per year

    We are seeking a General Affairs Manager to build and scale our internal operations. You will be responsible for establishing standard secretariat operations, including developing the operational framework for the Board of Directors and various committees, building internal regul ...

  • Project Management Officer

    2ヶ月前

    Tokyo Value Innovation Labs ￥500,000 - ￥1,500,000 per year

    We are seeking a highly organized and detail-oriented Project Management Officer (PMO) / Project Manager (PM) to join our team in Tokyo, Japan. The ideal candidate will support project governance, coordination, reporting, and execution across multiple initiatives while ensuring d ...

  • Project Management Office

    2ヶ月前

    Tokyo JP Tokyo & Co. Inc. ￥6,000,000 - ￥8,000,000 per year

    We are seeking an experienced Project Management Office (PMO) professional to support our team in Tokyo. · ...

  • Project Management Officer

    1週間前

    Tokyo Expert Executive Recruiters (EER Global)

    Our client is a global IT solutions provider working with large enterprise customers in Japan.Their systems support business-critical operations used by millions of users every day.They deliver long-term, complex software-related projects involving many systems, vendors, and inte ...

  • Front Office Manager

    2週間前

    Minato Marriott Full time

    The Front Office Manager is responsible for all front office functions and staff. They oversee Bell Staff, Switchboard Operations, Guest Services/Front Desk and Retail/Gift Shop operations. · ...