We are seeking a dynamic and experienced Human Resources (HR) professional who will be responsible to oversee all aspects of Human Resources (HR) practices and processes, for our Tokyo office (headcount of circa 50 employees).
This locally-based role is part of a global company, providing an exciting opportunity to collaborate with international teams.
The post holder will be reporting to the Director – Japan, working closely with the Tokyo Office Manager and local Leadership Team, Regional HR Director along with other regional and global colleagues.
Human Resources Responsibilities:
- Be the primary contact for HR related queries, from employees and line managers, regarding policies and procedures, escalating complex matters to the Regional HR Director, APAC.
- Proactively partner with line managers to drive high performance.
- Provide effective HR administration service relating to the employment lifecycle (on-boarding and induction, staff development and performance management, and leaver administration).
- Ensure the HR Information System (SAP SuccessFactors) accurately reflects current staff conditions and details. E.g. input starters and leavers, contractual amendments, change of details, leave records – holiday, sickness etc.
- Ensure electronic and paper-based personnel files are maintained and filing/archiving is completed in a timely manner.
- Update and amend local policies and procedures.
- Assist in formal meetings, such as employee disciplinaries and grievances undertaking such tasks as may be required by the Regional HR Director, APAC.
- Support current and future business needs through the development, engagement, motivation, and retention of the Tokyo team.
- Ensure legal compliance with Japan labor laws.
- Collaborate with the Tokyo Leadership Team to drive Employee Engagement.
Payroll Responsibilities:
- Work in close collaboration with the Office Manager to prepare and submit overtime and expenses reports from the local time management and expenses system for inclusion in the monthly payroll.
- Work with third party payroll vendor to ensure all employee compensation and benefits are accurately reflected in the monthly payroll, including commuter fee processing.
- Maintain payroll records and manage any payroll discrepancies and queries.
- Ensure all internal and external payroll deadlines are met on time.
Recruitment Responsibilities:
- Collaborate with regional talent partners to ensure vacancies are filled efficiently and effectively.
- Strategic planning of hiring plan with hiring managers.
- Management of recruiting agencies and job ad posting website.
- Screening of resumes/CVs, applications received.
- Arrange interviews and tests, conduct interviews (face to face and online).
- Interview schedule management.
- Prepare offer letter and offer meeting.
Ad –hoc tasks related to all of the above-mentioned duties and responsibilities.
Requirements
- Proven working experience as an HR Manager, HR Advisor, HR Business Partner or similar role.
- Language skills: Native Japanese and fluent in English (TOEIC865 or more)
- Knowledge of Japanese labor laws and regulations (highly desirable)
- Strong communication, interpersonal, negotiation and diplomacy skills.
- Self-motivated, organized with strong attention to detail.
- Ability to handle data with confidentiality.
- Proficient in MS Office (MS Outlook, MS Teams, MS Excel, MS Word, MS PowerPoint)
- Experience with HR software expected with an understanding of payroll systems an advantage.
- Experience working within a global organization and cross-cultural teams.
Benefits
Why work for Euromonitor?
Our Values:
We seek individuals who act with integrity
We look for candidates who are curious about the world
We feel that as a community, we're stronger together
We seek to enable people to feel empowered
We welcome candidates who bring strength in diversity
International: not only do we have a very multinational workforce in each office but we communicate across our 16 offices worldwide on a daily basis.
Hardworking and sociable: our staff know how to work hard and know also how to enjoy themselves We pride ourselves on creating an appropriate work-life balance, with flexible hours and regular socialising including frequent after work meet ups, summer and Christmas parties and a whole range of other groups to be involved with.
Committed to making a difference: We believe that people are looking for something worthwhile in a company beyond the workplace. Our extensive Corporate Social Responsibility Programme gives each member of staff two volunteering days a year in addition to holidays. It gives all new starters a donation amount on joining us which they can give to a charity of their choice.
It sees us reaching out into the local community with our mentoring, group volunteering, and fundraising initiatives as well as supporting international charities through our website sales, matching staff sponsorship fundraising, and carbon offsetting all our flights.
Excellent benefits: we offer competitive salaries, enhanced healthcare and pensions, plus generous holiday allowances, hybrid working and, in many offices, a Core Hours policy allowing flexible start and finish times to each day.
Opportunities to grow: we offer extensive training and development opportunities at all levels. The vast majority of our Managers and Directors have been promoted from within and many have moved across departments as well as upwards. We pride ourselves on identifying and rewarding talent.
Equal Employment Opportunity Statement: Euromonitor International does not discriminate in employment on the basis of race, colour, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability and genetic information, age, membership in an employee organization, or other non-merit factor.
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