This job is with RWS, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.
Project Coordinator - IP Solutions

Job LocationsJP-TokyoPosted Date2 weeks ago(15/10/2025 20:58)Job ID # of Openings1CategoryProject ManagementBanding1

Job Purpose
About the Role
We are looking for a highly organized and detail-oriented Translation Coordinator to join our team. The ideal candidate will be responsible for managing and coordinating translation projects from start to finish, ensuring that all translations are completed accurately and on time. This role requires excellent communication skills, as you will be liaising with clients, translators, and other stakeholders to ensure that all project requirements are met. You will also be responsible for maintaining project documentation, tracking project progress, and resolving any issues that may arise during the translation process. The successful candidate will have a strong understanding of translation processes and tools, as well as the ability to manage multiple projects simultaneously.

About IP Solutions
RWS IP Solutions is the world's leading provider of intellectual property support services. With over 60 years of experience, our leadership in high quality patent translations, foreign patent filing, IP research and patent renewal services is unrivalled. Combining expert patent translators and advanced technology ensure translations of the highest consistency and quality.

We help streamline clients' internal processes, providing flexible, cost-effective foreign filing services reducing the administrative burden associated with protecting IP on a global scale. We offer patent renewals and recordals services, as well as the widest range of IP research services on the market. RWS IP Solutions supports its clients throughout the entire IP lifecycle, from concept to commercialisation. RWS clients include many of the world's best known brands, and 18 out of 20 of the world's largest patent filers.

For further information, please visit:
RWS IP Solutions
Job Overview
Key Responsibilities

• Communicating with clients
• Assigning projects and coordinating the workflow of translators, DTP operators, and other human resources.
• Managing and controlling quality, schedules, and costs.
• Drawing up estimates, preparing invoices, guidelines, and other documents relevant to a project.
• Track the translation processes at the right time and schedule projects
• Dealing with complaints from clients and local agents
• Exchange appropriate feedback with translators and reviewers
• Prepare projects by using Trados Studio
• Necessary documentation works in the project management team
• Answering phone calls
• Other tasks related to translation projects.

Skills & Experience

• Native Japanese Speaker
• Excellent communication skills for smooth discussions with clients and translators, both with phone calls and e-mails
• Should have at least 2 years of administrative experience
• Should have English reading comprehension to understand work-related documents and instructions effectively. (TOEIC score: Approximately 750)
• Computer skills (Microsoft Office tools such as Word, Excel, PowerPoint, etc.)
• Experiences of CAT Tool (Trados, Multiterm)
• Experience working as a coordinator

Life at RWS

RWS is a content solutions company, powered by technology and human expertise. We grow the value of ideas, data and content by making sure organizations are understood. Everywhere.

Our proprietary technology, 45+ AI patents and human experts help organizations bring ideas to market faster, build deeper relationships across borders and cultures, and enter new markets with confidence - growing their business and connecting them to a world of opportunities.

It's why over 80 of the world's top 100 brands trust RWS to drive innovation, inform decisions and shape brand experiences.

With 60+ global locations, across five continents, our teams work with businesses across almost all industries. Innovating since 1958, RWS is headquartered in the UK and publicly listed on AIM, the London Stock Exchange regulated market (RWS.L).

RWS Values
We Partner, We Pioneer, We Progress - and we´ll Deliver together.

For further information, please visit:
RWS
RWS embraces DEI
and promotes equal opportunity, we are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. RWS is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at RWS are based on business needs, job requirements and individual qualifications, without regard to race, religion, nationality, ethnicity, sex, age, disability, or sexual orientation. RWS will not tolerate discrimination based on any of these characteristics

Recruitment Agencies:
RWS Holdings PLC does not accept agency resumes. Please do not forward any unsolicited resumes to any RWS employees. Any unsolicited resume received will be treated as the property of RWS and Terms & Conditions associated with the use of such resume will be considered null and void.

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