Sr Office Management Specialist エグゼクティブアシスタント

3週間前

Tokyo Dexcom

Summary:

Assists with maintaining daily operations of Dexcom Japan facility by performing administrative duties, office reception, and non-technical project completion using an internal customer perspective typically from initiation through delivery. Coordinate cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget.

Meet the Team:

Join the business as one of the new group of members of the Japan office

Opportunity for career progression and leadership

Essential Duties and Responsibilities:

  • Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested
  • Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, mail/packages logistics, and overseeing supplies and equipment
  • Overseeing initiatives and projects from ideation to implementation working with leadership to implement, monitor and present the progress of plans and goals
  • Plan and coordinate onsite and offsite workshops and meetings. Meetings with vendors and contractors necessary to complete planned objectives.
  • Manage internal communications on office environment, solutions for productivity, and employee engagement. Assist management with preparation and dissemination of communications.
  • Ensure compliance with local regulations and company policies including security.
  • Manage and operate the safety and health committee which is required by the government.
  • Maintain various records and documents for company
  • Work directly with General manager to support all aspects
  • Provide administrative and clerical support to department managers as required in both English and Japanese.
  • Interface with Dexcom San Diego and other regional offices as appropriate to ensure consistency of site activities and management, prompt delivery of communications, logistics assistance and other services as required
  • Assume and perform other duties as assigned

    • 【業務内容】
    ◆秘書業務 | エグゼクティブアシスタント業務
    ・スケジュール管理
    -スケジュール調整、会議の準備・運営
    -出張手配、宿泊施設の手配
    -外部関係者との調整
    ・資料作成
    -経営会議資料、プレゼン資料、報告書などの作成
    -議事録の作成、社内報の作成
    ・経費精算
    -経費処理、請求書発行
    -交通費精算
    ・その他
    -メール対応、電話対応
    -リサーチ、情報収集
    -秘書業務、庶務業務

    ◆オフィスサポート・総務業務
    ・オフィス環境整備(備品管理、移転・改装工事など)
    ・オフィスOA機器の管理、OA機器提供ベンダーの管理と調整
    ・各種事務処理(電話対応、郵便物処理など)
    ・社内イベント企画・運営
    ・その他、オフィスを円滑に運営するために必要な業務

    What makes you successful:

  • You must have At least 5-10 years of experience as an office manager or Secretarial or Executive Assistant related administrative role
  • You have flexibility and willingness to work on both strategic and hands-on matters
  • You have excellent communication and interpersonal skills, with fluency in both Japanese and English.
  • You must have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
  • You can have flexibility to adapt to changing priorities and requirements.
  • You must have Project management skills
  • You are able to cope with occasional travel as required for trainings, employee meetings, etc.

    • What you'll get:

  • A front row seat to life changing CGM technology. .
  • A full and comprehensive benefits program.
  • Growth opportunities on a global scale.
  • Access to career development through in-house learning programs and/or qualified tuition reimbursement.
  • An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

    • Travel Required: 0 – 10%

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