HR Business Partner

2ヶ月前

Tokyo Polène Paris ￥900,000 - ￥1,200,000 per year

MAISON POLENE

Founded in 2016, the French leather goods brand Polène stands out for its exceptional artisanal craftsmanship, creating timeless pieces with organic designs directly inspired by nature.

In a context of rapid growth and international expansion, we are structuring our operations in 2025 and surrounding ourselves with top talent to develop deep expertise at every level of our organization. Our distinctly artistic positioning supports the elevation of our handbag and jewelry collections, backed by 800 artisans in our workshops located in Ubrique, Spain.

The story of Polène can be written with you: join us and take part in this journey behind the scenes at our Paris headquarters, already home to more than a hundred people driven by our shared passion for craftsmanship.

As we continue to grow, we are looking for a highly-collaborative and proactive
Human Resources Business Partner
, who will support our retail stores based in
Japan and South Korea
, managing the day-to day HR matters and local strategy and initiatives.
Reporting to the HQ HR Manager based in Paris
, you will be based in our Tokyo office, with a presence in the retail locations. You will be the
primary HR contact for our Japanese and South Korean store teams
and play a key role in attracting top talent, supporting our existing boutiques as well as in the opening of our future boutiques in the area.

Your responsibilities will be the following :

Talent Acquisition :

  • Support the Talent Acquisition team
    in recruitment processes for office and retail roles, particularly by providing local insights and HR expertise.
  • Partner with HQ Talent Acquisition Manager
    and store leadership to understand hiring needs and identify candidates aligned with our brand values.
  • Contribute to the implementation of sourcing
    to attract diverse and qualified talent.

Onboarding & Retention :

  • Oversee onboarding processes to ensure a
    smooth integration
    for new hires.
  • Develop initiatives to
    enhance employee engagement
    and retention.

Payroll Management and HR Administration :

  • Coordinate
    payroll processes
    with external payroll providers to ensure accuracy and compliance.
  • Validate
    payroll data
    , including timesheets, bonuses, and deductions.
  • Address payroll-related inquiries and
    resolve discrepancies
    in a timely manner.
  • Manage
    employee records
    , ensuring accuracy and confidentiality of personal and professional information.- Oversee
    employment documentation
    , including contracts, amendments, and terminations.
  • Support visa and work authorization processes
    when required.

HR Partnership :

  • Act as the
    primary HR point of contact for employees
    , providing guidance and support on HR policies, procedures, and employee relations.
  • Collaborate with managers to
    foster a positive workplace culture
    and ensure alignment with company values.
  • Address employee concerns and
    mediate conflicts
    as needed.

Performance Management :

  • Support managers in
    performance reviews
    , goal setting, and development plans.
  • Provide
    coaching and feedback to managers
    on HR-related matters.

Compliance & Reporting :

  • Ensure
    compliance with local labor laws
    and company policies.
  • Maintain accurate HR records
    and
    generate reports
    as needed.

Office Management & Events :

  • Oversee
    day-to-day office management
    and general services, ensuring a seamless and efficient working environment.
  • Plan and execute events
    and initiatives to foster collaboration, celebrate milestones, and enhance the employee experience.

Requirements :

  • You have at least 7 yers of HR experience in Japan
    . Experience in the luxury/high-end retail sector is preferred
  • You hold a
    Bachelor's degree in human resources, business administration or other related field
  • You
    understand payroll systems
    and external provider coordination
  • You have a demonstrated
    knowledge of employment law, employee relations best-practices, presentation skills, and recruiting practices
  • You are able to
    multi-task
    , work in ambiguity and adapt to competing
    priorities in a fast-paced environment
    .
  • You have strong
    relationship-building skills
    , as well as
    analytical
    and
    problem-solving skills
    .
  • You are OK with
    traveling domestically
    when needed.
  • You are
    fluent in English and Japanese
    (Korean would be a plus)

Application Process

Interested candidates are invited to submit their resume and cover letter outlining their qualifications and relevant experience
in english
.

Polène is committed to ensuring inclusive recruitment processes and to selecting and promoting each candidate in an ethical and fair manner.

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