【COMPANY OVERVIEW】
Global automotive systems business that develops air conditioning system
【JOB RESPONSIBILITIES】
Calendar and Schedule Management:
- Effectively manage the CEO's daily, weekly, and monthly calendar, including appointments, meetings, and travel arrangements.
- Coordinate and prioritize internal and external commitments, ensuring the CEO's schedule remains well-organized and optimized.
Travel Coordination:
- Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas.
- Anticipate travel-related needs, considering time zones, meeting schedules, and other logistics, to ensure smooth travel experiences for the CEO.
Communication and Correspondence:
- Manage and screen incoming emails, messages, and calls for the CEO, prioritizing and responding to them in a timely manner.
- Draft, edit, and proofread correspondence, reports, and presentations on behalf of the CEO, maintaining a high level of professionalism and accuracy.
Meeting Support:
- Schedule, prepare agendas, and coordinate logistics for internal and external meetings.
- Take meeting minutes, transcribe notes, and distribute relevant documentation to participants as required.
- Follow up on action items, track progress, and ensure deadlines are met.
Information Management:
- Maintain confidential and sensitive information with the utmost discretion and professionalism.
- Organize and maintain electronic and physical files, ensuring easy retrieval and secure storage of documents.
Research and Analysis:
- Conduct research and gather data on various topics, competitors, industry trends, and potential business opportunities, presenting findings to the CEO in a concise and actionable manner.
Relationship Management:
- Foster positive relationships with key stakeholders, both internal and external, on behalf of the CEO.
- Coordinate and facilitate communication between the CEO and various stakeholders, ensuring effective collaboration and timely responses.
【REQUIREMENTS】
- Bachelor's degree in business administration, communications, or a related field (preferred).
- Proven experience as a personal assistant, executive assistant, or in a similar role supporting senior executives.
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Excellent written and verbal communication skills, with a keen eye for detail.
- Proficiency in using productivity tools and software, such as Microsoft Office Suite, email clients, and calendar management systems.
- Demonstrated ability to handle confidential information with discretion and maintain a high level of professionalism.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Flexibility and adaptability to changing priorities and deadlines.
- A proactive and resourceful mindset, with the ability to anticipate needs and take initiative.
【FOR FURTHER INFORMATION】
- Contact NAME: Mehdi Kang
OR
- Click "Apply now" in the top right.
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