Executive Assistant

2週間前

Tokyo Brookfield Asset Management Full time

Job Description

About the role

The Executive Assistant will provide day to day administrative support to BPG team in Japan.

Duties and Responsibilities

Delivery of proactive secretarial and administrative support in order to manage the day-to-day requirements for BPG, including:

  • Secretarial and administrative support to management and their teams at a consistently high standard, this includes diary and email management.
  • Managing MS Office Calendars by creating invites, responding to invitation requests, coordinating with other EA's, etc.
  • Manage travel requests including flights, hotels, transportation, etc.
  • Support in the organisation of meetings, video and teleconferences.
  • Preparation and processing monthly expense reports for the team.
  • Assist in translation requirements for non-Japanese team members.
  • Preparation of PowerPoint presentations as required.
  • Photocopying/printing/binding of documents, as required by team members.
  • Collection and distribution of mail as required.
  • Provide administrative support to other teams when time warrants, during absences, holidays etc.
  • Support the onboarding and offboarding of employees, IT access, collection of hardware/security pass, office orientation for BPG team members.

    • About you

  • Business Administration Certificate or Equivalent
  • Multilingual – native Japanese and fluent in English
  • 1 – 3 years team assistance experience in an office/corporate environment supporting management
  • Demonstrate skills to be able to work in a high pressure, highly demanding, changing working environment
  • Respect for privacy and confidentiality
  • Experienced in using Microsoft Office products including PowerPoint, Microsoft Word, Microsoft Excel and Microsoft Outlook, Teams, Visio.
  • Strong organisational skills
  • Excellent written and verbal communication skills
  • High attention to detail
  • Ability to: Work independently (unsupervised) Prioritise tasks Communicate effectively and confidently with all members of the team Adapt to change in arrangements Interact at all levels within the organisation and external contacts
  • Self-starter who displays a high level of initiative and willingness to learn.
  • Friendly, outgoing and helpful attitude who can adapt to working with a variety of personalities within the team

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