The Role
The **Office Manager** is responsible for maintaining Veeva's Tokyo office at an excellent standard. Responsibilities include managing office processes, coordinating projects, and overseeing the facility. The ideal candidate is detail-oriented, has strong customer service values, efficient time management skills, and thrives in a dynamic environment. Reporting to the Director of Workplace & Facilities Asia, this position is part of the Asia Workplace Team.What You'll Do
- General Office Management:
- Ensure the office is clean and well-stocked daily
- Collaborate with the Global Workplace Team to maintain health & safety standards
- Manage supplies and vendors, including janitorial services and food suppliers
- Maintain a welcoming reception area and handle mail/shipping tasks
- Assist in new hire onboarding and act as a point of contact for requests
- Workplace Projects:
- Handle office maintenance and projects, including budget management
- Support personnel moves and furniture/equipment purchases
- Work with property management to address maintenance issues
- Ensure office security compliance and manage badging processes
- Event Management:
- Coordinate onsite events, meeting rooms, AV setup, and catering
- Organize regular gatherings and annual employee events
- 3+ years of Office or Facilities Management experience
- Strong customer service and communication skills
- Self-starter with a positive attitude and ability to manage budgets
- Proficient in MS Office and general computer skills
- Onsite role on weekdays with commitment to required hours
- Ability to communicate in English
- Experience in small office construction and relocation projects Veeva's headquarters is in the San Francisco Bay Area with offices worldwide.
Requirements
Nice to Have
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