Team Assistant

2ヶ月前

Tokyo Voyen Group Limited

Team Assistant – Global Investment Firm (Multi strategy Hedge Fund)

Location:
Tokyo

Our client, a leading global investment management firm, is seeking a
Team Assistant
to support its Tokyo-based investment professionals. The firm manages substantial capital across public and private markets and is known for its disciplined, collaborative culture and long-term investment approach.

This is a full-time, office-based role (5 days per week) providing administrative and analytical support to a highly experienced investment team.

Key Responsibilities

  • Manage daily schedules, coordinate internal and external meetings, and handle complex travel arrangements.
  • Process and track expense reports accurately and efficiently.
  • Maintain and update reports from sell-side brokers, earnings releases, and market data sources.
  • Monitor and summarize key macro and market events — including Japanese government policy updates, earnings seasons, and broker-hosted conferences — for the investment team.
  • Liaise with internal departments and external stakeholders across different time zones.
  • Ensure smooth office coordination and maintain high standards of communication and confidentiality.

Requirements

  • 3–8 years of experience as a
    Team Assistant
    or
    Executive Assistant
    , preferably within
    financial services
    (investment management, banking, global markets or similar).
  • Strong organizational and multitasking skills, with exceptional attention to detail.
  • Fluency in English and Japanese
    is required.
  • Comfortable working in a dynamic, fast-paced environment with a high degree of ownership.
  • Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word).
  • Ability to manage priorities proactively and communicate effectively with senior stakeholders.

Compensation & Benefits

  • Competitive compensation aligned with experience and current salary
  • Collaborative, international work environment within one of the world's leading investment firms.
  • Exposure to both global and domestic markets with a front-row view of financial and macroeconomic developments.

If you are a capable, detail-oriented professional looking to support a world-class investment team in Tokyo, we welcome your application.

  • 契約社員】Team Assistant

    2ヶ月前

    Minato Novartis ￥2,000,000 - ￥3,000,000 per year

    このポジションは、部門の円滑な運営を支える重要な役割です。講演会の準備や契約書の管理など、チームの活動を裏側から支えることで、社内外の関係者との信頼関係を築き、業務の質を高めることができます。 · 講演会に必要な契約書を雛形で作成し、年間約1000件程度に対応する · 作成した書類(契約書・応諾書・招聘状など)をリスト化し、保存・管理する · 会議資料の準備、整理、印刷などの事務サポートを実施する · 経費精算システムを使用し、財務部門からの照会にも対応する · チーム内で発生するアドミニ業務に柔軟かつ迅速に対応する · 正確性を持って業務を遂行できる ...

  • Team Assistant

    2ヶ月前

    Tokyo Voyen Group Limited ￥400,000 - ￥800,000 per year

    Team Assistant to support Tokyo-based investment professionals at a leading global investment management firm. · ...

  • M&S Team Assistant

    2週間前

    Tokyo, Tokyo Marriott Vacations Worldwide ￥2,000,000 - ￥4,200,000 per year

    Assist Japan PD, DOS, DOM and their teams to ensure efficient and smooth operations in M&S (Marketing & Sales) team. This position reports to PD. · ...

  • Assistant for Social Insurance Team

    1週間前

    Tokyo Forvis Mazars in Japan ￥2,000,000 - ￥2,800,000 per year

    Assistant for Social Insurance Team assists with procedures for obtaining and losing social insurance, · maternity leave procedures, telephone and mail handling, · receiving and sending mail. · ...

  • Team Assistant

    2ヶ月前

    Tokyo Voyen Group Limited ￥900,000 - ￥1,200,000 per year

    We are seeking a Team Assistant to support our investment professionals in Tokyo. The firm manages substantial capital across public and private markets and is known for its disciplined, collaborative culture and long-term investment approach. · Manage daily schedules, coordinate ...

  • MIMJ ITM Team, Assistant Manager

    1週間前

    Chiyoda Manulife ￥2,000,000 - ￥2,800,000 per year

    We believe in empowering MIMJ ITM Team, Assistant Manager with resources to solve critical problems for future of our business, · 職務要約: MIMJ オペレーション部の投信計理グループにて、投資信託ファンドにかかるバックオフィス業務全般を担当・アシスタントマネージャー · , · The customer is focus of everything we do,and millions of end users rely ...

  • VMD Team Assistant Intern

    2ヶ月前

    Tokyo Berluti ￥2,500,000 - ￥5,000,000 per year

    Berluti is seeking a VMD Team Assistant Intern for its Tokyo office, starting in November. · Expense Settlement · Import Fixture Process Management · VM Prop Management · Translation of VM Guidelines from HQ · SVR (Store Visit Report) Creation Support · English skill (English ski ...

  • MIMJ Operatarions Team Manager/Assistant Manager

    4週間前

    Chiyoda Manulife ￥4,000,000 - ￥12,000,000 per year

    The Opportunity · The customer is the focus of everything we do, and millions of end users rely on our products daily.We believe in the value of empowering MIMJ IO Team Manager/Assistant Manager with the resources to solve critical problems for the future of our business, which i ...

  • ORMチーム アシスタントマネージャー ORM Team Assistant Manager/オペレーショナルリスク管理部 Operational Risk Management Div

    1日前

    Tokyo NN Group

    +The responsibilities are to oversee and manage operational incidents, including root cause analysis and reviewing and advising on measures to prevent recurrence of the incidents while communicating with the department responsible for the incident. · +Analyze trends using statist ...

  • MIMJ Operatarions Team Manager/Assistant Manager

    4週間前

    Tokyo Manulife Full time￥6,000,000 - ￥12,000,000 per year

    The customer is the focus of everything we do, and millions of end users rely on our products daily. We believe in the value of empowering MIMJ IO Team Manager/Assistant Manager with the resources to solve critical problems for the future of our business, which is why we need you ...

  • WBSJ - Assistant Manager or Team Leader, Retail Operations

    2ヶ月前

    Nerima, Tokyo Warner Bros. Discovery ￥4,000,000 - ￥6,000,000 per year

    Welcome to Warner Bros. Discovery… the stuff dreams are made of. Behind WBD's vast portfolio of iconic content and beloved brands, are the storytellers bringing our characters to life, the creators bringing them to your living rooms and the dreamers creating what's next… From bri ...

  • General Ledger Manager

    2ヶ月前

    Tokyo Specialized Group ￥4,000,000 - ￥10,000,000 per year

    総勘定元帳マネージャーまたはアシスタントマネージャーを募集しています。経験豊富な財務と会計専門家が、高速な環境で才能あるチームをリードする機会があります。 · 総勘定元帳チームをリードし、財務運営の円滑化を図る · 月次・年次決算プロセスを管理し、会計基準に基づく正確性とコンプライアンスを確保する · ブランドコントローラーや他部門と連携し、会計プロセスを改善する · 特にSAPを中心とした財務システムの実施および最適化を主導する · 政府機関との関係を維持し、監査を管理する · 会社の方針および地域の規制に沿った正確かつタイムリーな財務報告を提供する ...

  • Talent & Organization Development Manager

    1ヶ月前

    Tokyo HirePlanner: Your Career Platform for Finding a Job in Japan ￥1,000,000 - ￥12,000,000 per year

    · Talent & Organization Development Manager · Catalina Marketing Japanの中長期的な発展に向け人材の成長を支援し組織レベルでのアップグレードを図っていきます · ...

  • Assistant Director of Finance

    3週間前

    Tokyo Jobs via eFinancialCareers ￥4,500,000 - ￥9,000,000 per year

    Assistant Director of Finance pentru hotelul nostru de lux din Kyoto. Rolul oferă oportunitatea de a asigura integritatea financiară a hotelului, în timp ce sprijină directorul finanțelor în gestionarea tuturor aspectelor financiare. · ...

  • Associate, Non-Clinical

    4週間前

    Tokyo Sandoz ￥8,000,000 - ￥14,000,000 per year

    +Execute bioequivalence studies pharmacodynamic studies clinical endpoint studies healthy subjects patients accordance GCP regulatory requirements assistance Manager Vender Management documents PMDA consultation collaboration local regulatory affairs global team prepare submissio ...

  • Localization Project Coordinator

    2週間前

    Japan-Tokyo TransPerfect Full time￥3,400,000 - ￥3,600,000

    We are seeking a Localization Project Coordinator to join our international team at our Tokyo office. · The successful candidate will have excellent verbal and written communication skills in English and Japanese skill is a plus, · advanced problem solving/critical thinking skill ...

  • Front Office

    4週間前

    Tokyo Hyatt Centric ￥3,000,000 - ￥4,500,000 per year

    The Assistant Manager - Front Office is responsible to assist · the Front Office Manager in managing the day-to-day · operation of the Front Desk at Hyatt Centric Ginza. ...

  • Software Developer

    2ヶ月前

    Shinjuku Cardinal Health Full time￥60,000 - ￥120,000 per year

    We are looking for a talented and experienced Software Developer to join our Cardinal Health Japan IT team. If you are passionate about technology, thrive in a collaborative environment and dedicated to making a positive impact on healthcare, we want to hear from you · Monitor, t ...

  • Office Assistant

    2ヶ月前

    Tokyo, Tokyo Copenhagen Infrastructure Partners ￥3,000,000 - ￥6,000,000 per year

    Do you want to join a global leader in renewable energy infrastructure investments? If so, Copenhagen Infrastructure Partners (CIP) is currently looking for an Office Assistant to join our Offices team based in Tokyo, Japan. · General Administrative Support: Provide comprehensive ...

  • Associate Advanced Services Engineer

    1ヶ月前

    Tokyo, Tokyo Arista Networks ￥15,000,000 - ￥20,000,000 per year

    Arista Networks seeks an Associate Advanced Services Engineer to provide post-sales support of customers. · Provide advanced post-sales engineering support for Arista's Open Networking Data Center and Campus networking deployments. · ...

  • Sales and Management Assistant

    1ヶ月前

    Tokyo, Tokyo Indo-Sakura Software Japan 株式会社 ￥2,500,000 - ￥5,000,000 per year

    +This is a full-time role based in Tokyo for a Sales Assistant & Management Assistant. · +Provide support and manage invoicing and basic accounting tasks. · Maintain a high level of organizational accuracy. · +Skill to manage administrative and sales tasks efficiently. · + ...