Facilities Manager

4週間前

Tokyo JLL Full time

About JLL & JLL Work Dynamics

We're JLL. We're a professional services and investment management firm specializing in real estate. As a Fortune 500 company, we help real estate owners, occupiers and investors achieve their business ambitions.

JLL Work Dynamics serve an integral role in JLL's commercial real estate businesses. We are a proven, trusted and long-term real estate service partner for 70+ global, regional, and local clients, and pride ourselves in delivering excellent facilities management services.

If you're looking to step up your career in the field of Facilities Management, Customer Service, and Hospitality, JLL is the perfect professional home. With us, not only you'll have a chance to work with the world's leading businesses, but also make long-lasting professional connections and be inspired by the best. With our industry leading internal mobility policy and flexible career development program, we're focused on opportunity and want to help you make the most of yours.

About the Client

Responsibilities & Duties

Engineering services are delivered under comprehensive preventative and corrective maintenance contracts directly under the service Provider's control. A high degree of emphasis is placed on the following:

1. to accomplish project management duties as Facilities Manager (e.g. management of quality, cost, delivery date and risk mitigation),

2. aware of work efficiency and standardization, critical thinking with solution enabled mindset to ensure scrutinized proven processes in managing client's critical facilities,

3. to achieve a safe and business interruption free environment.

Engineering Management

  • To follow the agreed service delivery as indicated in Master Service Agreement for Engineering Services.
  • Proactively develop & manage key strategies to minimize & control energy consumption across the designated building/ portfolio.
  • Proactively manage the planned & reactive fabric repairs & maintenance to maintain the property / workplace to agreed standards, including statutory power down.
  • Monitor & manage the operational & statutory compliance of all fire & life safety systems through the third-party service providers.

    • General Accountability

  • Monitor & manage the operational & statutory maintenance of all "Hard facilities" including building electrical, HVAC, UPS, and other critical facility systems through the third-party service providers.
  • Monitor & manage the planned preventative maintenance regime for all mechanical systems through the third-party service providers.
  • Monitor & manage the contractor induction program for the allocated building / portfolio to ensure compliance with EHS and other agreed process.
  • Manage all regular / irregular service provider to ensure compliance with agreed process.
  • Ability to manage Workorder system to ensure work order KPI are met.

    • Financial Management

  • Compilation of appropriate financial commitment data to support the annual property budget process (life cycle repair and replacement, EOL, fix-break, etc).
  • Completion of monthly accrual & forecast information to support the month-end financial processes.

    • Move & Changes, Ad-hoc Project Support

  • Management of quotations, purchase orders, contracts, and invoices
  • Construction vendor management, on-site support, confirmation of construction work completion, and quality control such as correction work management
  • Ad-hoc Project support of which is promoted by globally.
  • Communication and coordination with move department
  • The other admin works related to MAC, and others project.
  • Presence of moving work will be required.

    • Space Planning & Seating Management

  • Space Planning (work with client or your manager)
  • Seating management of newly hired, transferred, and retired employees.
  • Seating or locker usage situation and survey.
  • Head count seat management, data creation.
  • Seating chart management

    • Asset Management

  • Asset inventory and management both equipment and furniture etc
  • Registering newly procured assets and asset disposal management
  • Manage building asset registers to maintain an accurate database.
  • Support project resources by taking ownership of post PC defects monitoring & rectification in line with agreed scope.
  • Management of Minor works projects in line with the agreed project filter.

    • Administration

  • Assistance with the preparation and presentation of required reports
  • Excellent record keeping ensuring that all capital works have received the landlords written approval inclusive of all handovers and DLP processes are completed.
  • Administration works related with above (such as data creation, aggregation, and analysis)
  • Support other JLL members to achieve the purpose of site team operation, to meet the service level agreement.

    • Key Attributions

  • Work well with key stakeholders and other departments/functions.
  • Possess the requisite technical skills.
  • Establish and maintain good relationships with colleagues.
  • Communicate effectively orally and in writing.
  • Positive influence on others
  • Listen actively.
  • Team player, motivate and engage with colleagues.

    • Location:

    On-site –Tokyo, Japan

    If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

    Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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