We are seeking an High-level Personal Assistant to serve as the right hand of the CEO. This is not a traditional assistant role—it is a high-trust, high-impact position for someone who thrives in fast-paced environments, anticipates needs before they arise, and consistently goes the extra mile.
The ideal candidate is proactive, highly organized, discreet, and always one step ahead. You will be deeply involved in both professional and personal support, ensuring the CEO operates at peak effectiveness.
Key Responsibilities
- Act as the CEO's right hand, providing end-to-end executive and personal support
- Manage complex calendars, meetings, travel, and daily priorities
- Accompany and support the CEO as needed (meetings, travel, events, or on-site work)
- Anticipate needs, solve problems proactively, and take initiative without being asked
- Handle confidential information with the highest level of discretion and professionalism
- Coordinate with internal teams, partners, and external stakeholders on behalf of the CEO
- Prepare reports, presentations, follow-ups, and action items
- Manage personal tasks and special projects to free up the CEO's time and focus
- Ensure nothing falls through the cracks—execution and follow-through are critical
- Be available for urgent matters, including after-hours, weekends, or real-time support and calls with the CEO when required
What We're Looking For
- Proven experience as an Executive Assistant, Personal Assistant, or similar high-level support role
- Strong ability to think ahead, prioritize, and act independently
- Exceptional organization, time management, and communication skills
- Bilingual or multilingual: Fluent in English and Japanese (required) ; Korean is a strong plus but not required
- High emotional intelligence and ability to adapt to the CEO's working style
- Willingness to go the extra mile and take ownership of outcomes
- Comfortable in fast-moving, high-pressure environments
- Flexible availability, including evenings, weekends, and on-call support as needed
- Tech-savvy (Google Workspace, calendars, task tools, messaging apps, etc.)
- Absolute trustworthiness and discretion
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