職務内容
本ポジションでは監査法人のパートナー数名の秘書業務を兼務していただきます。
役員秘書業務
- 役員のスケジュール立案・調整(会議設定、会合・会食調整等)
- 役員からの依頼に基づく資料作成、ドラフト準備作業(PPT, Word, Excel)
- 月次役員会議の調整と資料管理および同席しての議事録作成(英語のみ)
- その他役員の指示に基づく、役員レベルが参加する社内会議体や研修等の計画・準備・参加、全ての取り纏め出張調整、関係部門との事前調整、事後整理(経費精算含む)
- 役員のカレンダーから、チャージコードごとにシステムへの代理入力(独自の勤怠管理システム使用)
- 役員の来客対応
- 部内業務および事務処理サポート(挨拶状・名刺管理、慶弔、社印管理および押捺対応、資料整理、他
)
必須
- 条件最低3年以上の秘書
- 経験ビジネスレベルの英語力
- PCスキル(Outlook, Teams, SharePointの業務での使用経験。その他、Excel, Wordの業務上使用経験)
- イニシアチブを取り、新しい業務へ積極的に取り組める方
- 精力的に、効率を考えて業務を行える方
尚可条件
- 他者を尊重して責任感を持って仕事に取り組める方
- 主体的な姿勢で仕事に取り組める方
Job Description
This position involves providing secretarial support to several partners at an audit firm.
Executive Assistant Responsibilities
- Planning and coordinating schedules for executives (including setting up meetings, arranging appointments, and coordinating dinners and other engagements)
- Preparing documents and drafts based on executive requests (using PowerPoint, Word,Excel)
- Coordinating monthly executive meetings, managing related materials, attending the meetings, and taking minutes (in English only)
- Organizing and supporting internal meetings and training sessions involving executives, including planning, preparation, participation, and overall coordination based on executive instructions
- Arranging business trips, coordinating with relevant departments in advance, and handling post-trip tasks (including expense reimbursements)
- Entering time and activity data into the internal system on behalf of executives, based on their calendars (using a proprietary time management system)
- Welcoming and attending to executive visitors
- Supporting departmental administrative tasks (e.g., managing greeting cards and business cards, handling ceremonial occasions, managing and applying company seals, organizing documents etc.)
MUST
- Minimum of 3 years of experience as an executive assistant or secretary
- Business-level English proficiency
- Proficient in PC applications, including practical experience using Outlook, Teams, and SharePoint in a business setting; also experienced with Excel and Word
- Proactive and able to take initiative in tackling new tasks
- Energetic and capable of working efficiently with a focus on productivity
NICE TO HAVE
- Respectful toward others and able to work with a strong sense of responsibility
- Self-motivated and able to take ownership of tasks
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