監査法人パートナー秘書 Personal Assistant

3日前

Tokyo, Tokyo Forvis Mazars in Japan

職務内容

本ポジションでは監査法人のパートナー数名の秘書業務を兼務していただきます。

役員秘書業務

  • 役員のスケジュール立案・調整(会議設定、会合・会食調整等)
  • 役員からの依頼に基づく資料作成、ドラフト準備作業(PPT, Word, Excel)
  • 月次役員会議の調整と資料管理および同席しての議事録作成(英語のみ)
  • その他役員の指示に基づく、役員レベルが参加する社内会議体や研修等の計画・準備・参加、全ての取り纏め出張調整、関係部門との事前調整、事後整理(経費精算含む)
  • 役員のカレンダーから、チャージコードごとにシステムへの代理入力(独自の勤怠管理システム使用)
  • 役員の来客対応
  • 部内業務および事務処理サポート(挨拶状・名刺管理、慶弔、社印管理および押捺対応、資料整理、他
    )

必須

  • 条件最低3年以上の秘書
  • 経験ビジネスレベルの英語力
  • PCスキル(Outlook, Teams, SharePointの業務での使用経験。その他、Excel, Wordの業務上使用経験)
  • イニシアチブを取り、新しい業務へ積極的に取り組める方
  • 精力的に、効率を考えて業務を行える方

尚可条件

  • 他者を尊重して責任感を持って仕事に取り組める方
  • 主体的な姿勢で仕事に取り組める方

Job Description

This position involves providing secretarial support to several partners at an audit firm.

Executive Assistant Responsibilities

  • Planning and coordinating schedules for executives (including setting up meetings, arranging appointments, and coordinating dinners and other engagements)
  • Preparing documents and drafts based on executive requests (using PowerPoint, Word,Excel)
  • Coordinating monthly executive meetings, managing related materials, attending the meetings, and taking minutes (in English only)
  • Organizing and supporting internal meetings and training sessions involving executives, including planning, preparation, participation, and overall coordination based on executive instructions
  • Arranging business trips, coordinating with relevant departments in advance, and handling post-trip tasks (including expense reimbursements)
  • Entering time and activity data into the internal system on behalf of executives, based on their calendars (using a proprietary time management system)
  • Welcoming and attending to executive visitors
  • Supporting departmental administrative tasks (e.g., managing greeting cards and business cards, handling ceremonial occasions, managing and applying company seals, organizing documents etc.)

MUST

  • Minimum of 3 years of experience as an executive assistant or secretary
  • Business-level English proficiency
  • Proficient in PC applications, including practical experience using Outlook, Teams, and SharePoint in a business setting; also experienced with Excel and Word
  • Proactive and able to take initiative in tackling new tasks
  • Energetic and capable of working efficiently with a focus on productivity

NICE TO HAVE

  • Respectful toward others and able to work with a strong sense of responsibility
  • Self-motivated and able to take ownership of tasks

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