Project Admin

2週間前

Tokyo DayOne Full time

Join DayOne – Shaping the Future of Data Infrastructure

DayOne is a global leader in the development and operation of high-performance data centers. As one of the fastest-growing companies in the industry, we've built a robust presence across Asia and Europe — and we're just getting started.

As we expand into new international markets, we're looking for talented, driven individuals to join us on this exciting journey. This is more than a job — it's an opportunity to be a key contributor to our dynamic team and help shape the future of global data infrastructure.

If you're passionate about innovation, technology, and growth, we invite you to be part of DayOne's next chapter.

Job Description

The Project Administrator will support the project delivery team throughout the planning, design, construction, and commissioning phases. This role ensures effective coordination, structured documentation, and seamless project administration aligned with company governance standards and CPM policy.

Key Responsibilities

1. Meeting Coordination and Project Support

  • Coordinate and schedule meetings for the project team and project-related stakeholders.
  • Arrange meeting logistics including venue booking, online meeting setup, attendee coordination, and material preparation.
  • Prepare meeting minutes when required and ensure timely follow-up on action items.
  • Support logistics for workshops, executive reviews, and site visits.

2. Document Management and Compliance

  • Create the preliminary project folder structure based on CPM Policy and ensure proper setup for project use.
  • Manage system access permissions for internal and external project team members.
  • Track documentation submissions, approval status, and contractual deliverables and follow up as required.
  • Maintain document control, version management, filing, and records retention in accordance with company standards.

3. Stakeholder and Vendor Coordination

  • Liaise with external vendors, consultants, contractors, and authorities for project administrative matters.
  • Coordinate with relevant parties to establish and maintain site office facilities based on contractual requirements.
  • Act as a communication link to ensure operational alignment between internal teams and external partners.

4. Operational and Administrative Support

  • Support onboarding of internal team members and external partners involved in project execution.
  • Maintain project registers including contact lists, procurement status logs, submission registers, and project organizational charts.
  • Assist with procurement coordination of project office equipment, administrative services, and supplies.
  • Assist the Head of Construction with project-related coordination, reporting support, and administrative workflow.

5. Translation and Language Support

  • Provide basic translation support for internal communication and project correspondence where required.
  • Ensure that legal, contractual, or technical documentation translation is handled by approved external translation services or designated internal departments.

DayOne is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

If you're ready to grow with one of the fastest-moving companies in the data center industry, apply now and be part of our global journey.

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