Remote Assistant to Executives

3週間前

Japan Jobgether

This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Remote Executive Assistant. In this pivotal role, you will provide high-impact support to multiple executives, ensuring they can concentrate on their highest-priority tasks. Your expertise in managing calendars, communications, and operational processes will directly contribute to the efficiency and effectiveness of leadership. Expect to represent executives in meetings and take proactive steps to keep operations flowing smoothly. This role is essential in helping our partner company scale and succeed in a complex environment.

Accountabilities
  • Own complex, multi-time-zone calendar management for 2–3 senior executives.
  • Protect executive time by triaging inbound requests and managing scheduling conflicts.
  • Prepare agendas, pre-reads, and talking points for executive meetings.
  • Act as proxy in meetings and ensure follow-through on action items.
  • Draft and edit communications on behalf of executives.
  • Serve as the primary point of contact between executives and stakeholders.
  • Digest and summarize key information while maintaining confidentiality.
  • Support leadership cadence by managing agendas and note-taking.
  • Continuously improve systems for enhancing executive productivity.
  • Manage travel logistics, itineraries, and expense reporting.
Requirements
  • 5+ years of experience supporting senior executives.
  • Exceptional calendar management and organizational skills.
  • Strong written and verbal communication skills.
  • Professionalism and ability to handle confidential information.
  • Excellent project management skills with proactive problem-solving.
  • Ability to anticipate needs and stay ahead of deadlines.
  • Comfortable in a dynamic and sometimes ambiguous environment.
  • High emotional intelligence and ability to navigate relationships.
Benefits
  • Fully remote work environment.
  • Opportunity to work with a mission-driven team.
  • Professional development and growth opportunities.
  • Dynamic and fast-paced work culture.
  • Engagement with high-impact healthcare initiatives.

Why Apply Through Jobgether?

We use an AI-powered matching process to ensure your application is reviewed quickly, objectively, and fairly against the role's core requirements. Our system identifies the top-fitting candidates, and this shortlist is then shared directly with the hiring company. The final decision and next steps (interviews, assessments) are managed by their internal team.

We appreciate your interest and wish you the best

Data Privacy Notice: By submitting your application, you acknowledge that Jobgether will process your personal data to evaluate your candidacy and share relevant information with the hiring employer. This processing is based on legitimate interest and pre-contractual measures under applicable data protection laws (including GDPR). You may exercise your rights (access, rectification, erasure, objection) at any time.

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