If you are driven to do more and love the challenge of pursuing more, Athene is your kind of company.
You will find we offer more than the basics to create an inclusive and dynamic work environment at our various locations.
Purpose:
The Executive Assistant is responsible for coordinating and overseeing support functions of the Athene Japan team. This role reports to the SVP of Corporate Development.
The role involves providing exceptional administrative support, as well as managing and optimizing various operational processes to ensure the smooth functioning of the office.
Accountabilities:
Schedule and organize meetings, conferences and off sites including all related logistics.
Arrange complex travel plans and compose detailed itineraries, securing necessary travel documents and visa coordination.
Allocate and process expenses for senior executive/s using the Concur expense management system.
Oversee the management of physical and electronic documentation, ensuring proper classification, secure storage, and compliance with internal protocols for materials such as NDAs, contracts, meeting minutes, presentations, and financial records.
Implement control and safekeeping for critical corporate assets including corporate seals and bank accounts opened in the names of corporationsMaintain the client database including business card management
Collaborate with finance teams to ensure accurate and timely financial recordkeeping.
Coordinate with vendors and oversee office support duties and services.
Maintain relationships with suppliers and manage procurement-related documentation.
Collaborate with IT teams to help ensure the smooth functioning of computer systems and networks.
Manage office supplies, consumables, and general office inventory.
Perform other related general administrative tasks for senior executive/s as assigned and required.
Coordinate closely with team members and other assistants to provide phone coverage, guest support and any back-up assistance as needed.
Qualifications and Experience:
8+ years of combined Office Manager and Executive Assistant experience.
Bachelor's degree in business administration, management, or equivalent experience.
Experience supporting C-suite or senior global executives.
Prior work in financial services or multinational companies, especially where cross-border coordination is frequent.
Excellent organizational and problem-solving skills.
Effective communication and interpersonal abilities.
Ability to work well independently under pressure and manage multiple priorities.
High level of discretion and professionalism, especially dealing with sensitive information.
Willingness to work outside normal business hours.
Business level English proficiency.
Drive. Discipline. Confidence. Focus. Commitment. Learn more about working at Athene.
Athene is a Military Friendly Employer Learn more about how we support our Veterans.
Athene is committed to inclusion and is proud to be an Equal Opportunity Employer.
We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, veteran status or any other status protected by federal, state or local law.
Show more Show less-
Executive Assistant
4週間前
Tokyo Cogs Agency🏉 Tokyo · 🏉 Schedule management,Apointment adjustment · Visitor treatment ,correspondence with trading partners by email · Dining out and business trip arrangements , various research work · Expense settlement ,name card management,internal information sharing · ...
-
Executive Assistant
1ヶ月前
Greater Tokyo Area International SOSInternational SOSは、1985年に世界で初めてトラベルアシスタンスビジネスを事業として確立し、マーケットリーダーとして現在世界90カ国、1,000拠点で11,000人の社員がグローバルに活躍するお客様(企業)のサポートを行っています。 · 経営陣のスケジュール管理および会議調整 · 国内外の出張手配(旅程、宿泊、経費精算など) · ...
-
Executive Assistant
2ヶ月前
Greater Tokyo Area Harvest Capital ￥350,000 - ￥600,000 per year++xmlnWe are hiring a Bilingual Executive Assistant in Tokyo. · + · +題道 · +勞.衇.grafical Schedule International Travel and Meetings Management · .Email Correspondence translation of documents creation of minutes · .Expense Accounting Budget Assistance Office Operations · ...
-
Executive Assistant
4週間前
Tokyo Cogs Agency成長を続けるゲーム開発企業にて、開発部門長を支える秘書ポジションを募集します。 · 日々のスケジュール管理から各種調整業務まで、部門がスムーズに機能するための中核を担っていただきます。 · ...
-
Tokyo Cogs Agency ￥2,500,000 - ￥5,000,000 per yearエグゼクティブアシスタント / オフィスアドミニストレーター(2ポジション)の募集です。組織とチームを支える「アドミンのプロフェッショナル」を募集しています。 · ...
-
Chiyoda Millesimes, Inc. ￥250,000 - ￥380,000· ワイン専門商社/秘書・プロジェクトアシスタント事務 · 株式会社ミレジムについて当社は「ワインと人をつなぐ仕事」をモットーに、設立から20年以上の安定基盤があるワイン会社です。当社が扱っているのはフランスやイタリア、スペイン、オーストラリアなどの世界各地から厳選したワインです。 優良ワインを扱う専門商社で、様々な業務に携われる『秘書・事務スタッフ』の一員として活躍してみませんか。 · 優良ワインを扱う専門商社で、様々な業務に携われる『秘書・事務スタッフ』の一員として活躍してみませんか。 · 英語でのやり取りもあるため、日本語と英語が話せる方を求めて ...
-
Tokyo Cogs Agency ￥3,200,000 - ￥4,800,000 per year組織とチームを支える「アドミンのプロフェッショナル」を募集しています。ご経験や働き方の希望に合わせて、2つの異なるポジションから最適な役割をご紹介します。 · ...
-
Tokyo PERSOL CAREER BRS (Bilingual Recruitment Solutions) ￥2,000,000 - ￥2,800,000 per yearカジノ機器メーカーとして、グローバルゲーミング市場に新風を起こし、成長していく市場で大きな影響を与えるチャンスがある会社です。日本では珍しいゲーミングビジネスに携わることで、グローバルな市場での専門性を身につけることも可能です。 · ...
-
Tokyo パーソルキャリア株式会社 BRS ￥2,000,000 - ￥2,800,000 per yearNew求人番号:JN掲載日: · コンサルティングファーム/残業20時間程度/英語スキル活かせる · Tokyoオフィスサポート(事務)重役アシスタント / 秘書 · 同社の役職者十数名(パートナー含む)の秘書業務を担いつつ、非管理職からの依頼にもEAチームで協力してご対応いただきます。 · ...
-
東京都 世田谷区 玉川, ビーイービーリソース合同会社 Remote job楽天シンフォニーのSalesチームは、グローバルなモバイル通信業界に革新をもたらす最先端のサービスを提供しています。この度、Sales部門のExecutive Officerを支え、営業活動全体を円滑に進めるための重要な役割を担う、Executive / Business Assistantを募集します。 · Sales部門の Executive Officer を支えるエクゼクティブ / ビジネス アシスタントとして秘書業務に留まらずビジネス全体を見渡し営業活動が円滑に進むように幅広いサポートを行います。 · 正確かつ迅速なサポートにより営業チーム ...
-
Asao-ku, Kanagawa PERSOL CAREER BRS (Bilingual Recruitment Solutions)多文化な環境で働きたい、エネルギッシュな方必見 · Sales Executive/Assistant Managerの仕事です。 · ...
-
Kawasaki パーソルキャリア株式会社 BRS多文化な環境で働きたい、エネルギッシュな方必見営業チームと連携して、日本市場における事業を推進し、現地市場での決済および運賃収集ビジネスの驚異的な成長を拡大していただきます。 · 日本の顧客アカウントの管理、営業見積もりや提案のサポート、納品の調整・監視、請求書および支払いのフォローアップ · ... · ...
-
Tokyo PERSOL CAREER BRS (Bilingual Recruitment Solutions) ￥2,000,000 - ￥2,800,000 per year役員秘書を求めます。会社概要: · 同社は会計・監査、コンサルティング、税務、アドバイザリーサービスなどを提供する国際的なプロフェッショナル・サービス・ファームです。グローバルに展開する大手会計事務所の一つです。 · ...
-
Tokyo MasimoSupport General Manager in Japan as well as the President of the region utilizing the highest level of confidentiality and business professionalism. · ...
-
Executive Assistant
2週間前
Tokyo JERA Global MarketsThe Executive Assistant & Office Administrator (Japanese Power) provides support to executives, handles office administration tasks, and coordinates with internal teams and external stakeholders. · Manage the Executive Assistant's schedule and coordinate meetings
-
Executive Assistant
3週間前
Tokyo AtheneThe Executive Assistant is responsible for coordinating and overseeing support functions of the Athene Japan team. This role reports to the SVP of Corporate Development.The role involves providing exceptional administrative support, as well as managing and optimizing various oper ...
-
Executive Assistant
3週間前
Tokyo SASWe're a leader in data and AI. We inspire customers around the world to transform data into intelligence - and questions into answers. · About The Job · We are currently looking for an administrative specialist to support our AP Consulting Leaders. This role entails providing adv ...
-
Tokyo AtheneWe are driven to do more. More for our customers and the financial professionals who offer our products. If you are driven to do more and love the challenge of pursuing more, Athene is your kind of company. · ...
-
Executive Assistant
2週間前
Tokyo Takeda Full timeThe Executive Assistant will serve as a trusted advisor and extension of the CEO, enabling executive effectiveness through proactive prioritization, sound judgment, and anticipation of business-critical needs. · ...
-
Executive Assistant
3週間前
Tokyo griddableThe Executive Assistant will provide administrative support to executives in a rapidly growing technology company.Responsibilities include calendar management, travel booking and expense reimbursement, · client relationship management, · events and visitor support, · and other ad ...
-
Tokyo GamblingCareersFanatics Collectibles is seeking an Executive Assistant to provide high-level administrative and operational support to two senior Trading Card Games executives. · ...
