Meet DeepL
DeepL is a global communications platform powered by Language AI. Since 2017, we've been on a mission to break down language barriers. Our human-sounding translations and intelligent writing suggestions are designed with enterprise security in mind. Today, they enable over 100,000 businesses to transform communications, reach new markets, and improve productivity. And, empower millions of individuals worldwide to make sense of the world and express their ideas.

Our goal is to become the global leader in Language AI, building products that drive better communication, foster connections, and make a real-life impact. To achieve this, we need talented individuals like you to join our exciting journey. If you're ready to work with a dynamic team and build your career in the fast-moving AI space, DeepL is your next destination.

What Sets Us Apart
What sets us apart is our blend of modern technology, competitive benefits, and an open, welcoming work culture that enables our people to thrive. When we share what it's like to work at DeepL, the reactions are overwhelmingly positive. This may be because of our products that have helped countless people worldwide or our shared mission to improve communication for individuals and businesses, bringing cultures closer together. What we know for sure is this: being part of DeepL means joining a team dedicated to innovation and employee well-being. Discover what our teams have to say about life at DeepL on LinkedIn, Instagram and our Blog.

What will you be doing at DeepL?
We are seeking an experienced People Operations Specialist to join our team at DeepL as soon as possible With your structured way of working, your organizational talent, and your experience in the administrative HR area, you will support us in bringing new colleagues on board and driving existing processes forward to achieve great goals together. You will join an efficient and very well-organized People Operations Service & Support team of six, which is continuously growing just like the company, and which will realize great projects together with you.

Your Responsibilities

• Global People Operations Management: Be the first point of contact for our colleagues around the world to support on topics such as payroll, benefits, global mobility, PTO, etc., and ensure that all processes are adhered to and kept up-to-date in accordance with labour laws, internal policy and procedures.
• Local People Operations Management: Take ownership of key local people processes such as health check ups, stress check process, health insurance enrollment, health and safety process, flu shot process and data collection for important payroll processes.
• Employee Experience: Help manage key parts of the employee journey, including coordinating onboarding and offboarding, and assisting with employee engagement initiatives.
• HRIS Management: Ensure our HRIS data is accurate and up to date by performing routine data entry and maintenance. Your work is key to keeping our records reliable and our operations running smoothly.
• Preliminary Payroll: Support our payroll experts with payroll-related tasks, such as payroll preparation, timesheet review or creating reports. Support with Year End Tax Adjustment process as local contact point for questions and file handling.
• Onboarding: Supporting new employees when they join DeepL, making sure we collect new joiner documentation and register them in necessary systems, provide access to the office, receive their pass and show them around the office..
• Offboarding: Making sure that all hardware is collected from employees who leave DeepL and providing them with the correct documentation, making notifications of the leaver to the relevant parties, including external stakeholders.
• Document handling: Receiving documents in the post, making sure it is distributed correctly, collecting documentation from employees and filing them in the correct way.
• Project Management Support: Provide support on various People Operations projects, helping to execute tasks and collaborating with team members to achieve project goals.
• Compliance and Policy Implementation: Ensure our HR processes and policies are compliant with local and international regulations.
• Continuous Improvement: Identify and implement process improvements to enhance efficiency and effectiveness within the people operations function.
• Stakeholder Management: Collaborate with key stakeholders across various departments to ensure alignment and effective communication of People initiatives.

About You

• HR Expertise: Very good knowledge of applying and following HR practices, policies, and regulations, in an international and dynamic environment
• Technology Savvy: Proficiency in using HRIS tools, e.g. Bob and other HR technology tools like Jira.
• Communication Skills: Very good communication and interpersonal skills, with the ability to collaborate effectively with stakeholders at all levels.
• Problem-Solving Skills: Strong problem-solving abilities, with a focus on continuous improvement and ownership.
• Adaptability: Ability to thrive in a fast-paced, dynamic environment and manage multiple priorities simultaneously.
• Qualifications: Eisei Kanrisha 第二種衛生管理者 is nice to have
• Language: Fluent in English and Japanese, German is a plus.

What We Offer

• Diverse and internationally distributed team: joining our team means becoming part of a large, global community with people of more than 90 nationalities. We're more than just colleagues; we're a group of professionals with a shared mission to connect diverse cultures. Our global presence is growing–we've doubled in size nearly every year, with our employees based in the UK, Germany, the Netherlands, Poland, the US, and Japan, and we continue to expand our network.
• Open communication, regular feedback: as a language-focused company, we value the importance of clear, honest communication. We value smooth collaboration, direct and actionable feedback, and believe that leading with empathy and growth mindset makes us better together.
• Hybrid work, flexible hours: we offer a hybrid work schedule, with team members coming into the office twice a week. This allows you to engage directly with your team and experience the unique energy of our workspace, while still enjoying the flexibility and comfort of working from home. With flexible working hours and trust in your productivity, we are in sync with your team's general locations and time zones to foster effective and seamless collaboration.
• Regular in-person team events: we bond over vibrant events that are as unique as our team, from local team and business unit gatherings, to new-joiner onboardings, to company-wide events that bring us all together–literally.
• Monthly full-day hacking sessions: every month, we have Hack Fridays, where you can spend your time diving into a project you're passionate about and get the opportunity to work with other teams–we value your initiatives, impact, and creativity.
• 20 days of annual leave: we value your peace of mind. With 20 days off (excluding public holidays) and access to mental health resources, we make sure you're as strong mentally as you are professionally.
• Competitive benefits: just as our team spans the globe, so does our benefits package. We've crafted it to reflect the diversity of our team and tailored it to align with your unique location, to ensure you feel supported every step of the way.
• Virtual Shares: An ownership mindset in every role. We believe everyone should share in our success, and that's why every employee receives Virtual Shares, linking your contribution directly to DeepL's growth and rewarding you with a stake in our future.

If this role and our mission resonate with you, but you're hesitant because you don't check all the boxes, don't let that hold you back. At DeepL, it's all about the value you bring and the growth we can foster together. Go ahead, apply—let's discover your potential together. We can't wait to meet you

We are an equal opportunity employer
You are welcome at DeepL for who you are—we appreciate authenticity here. Our product is for everyone, and so is our workplace. The more voices we have represented and amplified in our business, the more we will all succeed, contribute, and think forward So bring us your personal experience, your perspectives, and your background. It's in our diversity that we will find the power to break down language barriers in the world.