Join a leading global technology and real estate company as a General Affairs Specialist, combining executive assistance with office operations management to ensure smooth daily activities and strong leadership support.
In this role, you will enable senior leaders to remain focused on strategic initiatives while keeping the office environment efficient, compliant, and employee-friendly.
This position offers the opportunity to work closely with cross-border teams, contribute to impactful projects, and gain valuable experience in a dynamic, multinational environment.
Key ResponsibilitiesProvide full executive support to two senior leaders, including schedule coordination, meeting arrangements, and communication management.
Coordinate leadership meetings, visitor logistics, and expense submissions using internal systems.
Oversee daily office operations, such as supplies, equipment maintenance, vendor coordination, and facilities support.
Manage business contracts, KYC procedures, and document execution using digital tools and company seal workflows.
Handle onsite needs including call management, guest reception, postal handling, and office layout planning or moves.
Ensure compliance with safety standards, including fire-prevention, disaster-preparedness, and building requirements.
Support employee onboarding and offboarding, and coordinate internal events to strengthen engagement and team culture.
Required Skills and Qualifications Experience:
Minimum 5 years in executive assistance, team support, or general administration.
Experience working in a small or lean organizational environment.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and business document handling.
Soft Skills:
Highly organized, proactive, and able to work independently.
Strong interpersonal and communication skills.
Adaptable, sociable, and eager to learn new tools and processes.
Able to handle confidential information with discretion.
Language Requirements:
Japanese:
Fluent.
English:
Intermediate to Business level (written and spoken).
Preferred Skills & Qualifications
Experience supporting senior leaders in a cross-cultural or multinational environment.
Familiarity with digital workflow tools such as DocuSign, Concur, TOKIUM.
Strong professionalism when handling sensitive information.
About the Company
Our client is a global leader in technology and real estate, known for innovation, operational excellence, and a collaborative culture.
Why You'll Love Working Here
Close collaboration with senior leaders and global teams, offering international exposure.
Supportive, team-oriented culture that values open communication and collaboration.
Opportunities to work on impactful projects that influence company success.
Professional growth through skills development and a dynamic, fast-paced workplace.
Don't Miss Out - Apply Now
Show more Show less
-
Tokyo BD ￥2,024,000 - ￥30,000,000 per year当社のライフサイエンス製品に関する薬事業務全般をご担当いただきます。具体的には以下の業務を担っていただきます。 · 製品登録プロジェクトのリード · (医薬品医療機器等法)に基づく登録申請書類の作成・提出 · 償還関連業務 · 区分の償還申請書類の作成・提出、E2・E3区分の償還取得サポート · 製品ラベリングのレビュー・承認 · 登録書類と整合性を保つためのラベルや関連資料の確認 · 広告・販促資材(AdProm) のレビュー・承認 · 事業部門:ビジネス戦略を理解し、薬事戦略や進捗を共有 · Regulatory(海外):製品登録に必要な情報のはて ...
-
Tokyo プルデンシャル・ジャパン・テクノロジー Prudential Japan Technology ￥9,000,000 - ￥12,000,000 per year総務の責任者として、経営の中枢を担う株主総会・取締役会の運営や、社内外への広報・SDG's活動の推進、オフィス環境の改善・管理など、幅広い業務を担当する組織のリーダーとなります。プルデンシャルグループの一員として新たな取組にもチャレンジ頂ける魅力あるポジションです。令和7年1月1日から新会社となり、新たなガバナンス体制のもと、安定した組織づくり、体制づくりに貢献して頂ける方を募集します。 · ファシリティ・総務業務の運営・管理 · 取締役会事務局の運営・管理 · 広報・SDG's業務の運営・管理 · 会社法、労働安全衛生法、個人情報保護法に関する基礎知識 ...
-
Minato-ku BD Full time￥6,000,000 - ￥12,000,000 per year호소는 정을 안세요 - · BD's Life Science Department (BioScience and Diagnostic Solutions Business) is integrating with Waters to become a leading company in the life science and diagnostic fields, specializing in high-volume testing in a highly regulated market. · ...
-
Tokyo, Tokyo MSD ￥8,000,000 - ￥12,000,000 per year循環器疾患および代謝性疾患領域を担当し、グローバル関係者とのコミュニケーションを行いながら医学的知識を活かした戦略的アプローチで業界への貢献をすることが求められます。 · ...
-
Minato Novartis ￥1,500,000 - ￥4,500,000 per yearあなたの細やかな気配りとホスピタリティが、社員やグローバルリーダーの体験を形作る重要な役割を担います。通訳サービスの円滑な運営、社員向けイベントの企画・実施、海外からの来訪者への高品質なサポートなど、多岐にわたる業務を担います。 ...
-
Tokyo AI Robot Association Freelance￥7,000,000 - ￥8,500,000 per yearAs a General Affairs Specialist at AIRoA you will support overall management of association operations including back-office tasks scheduling meeting materials taking minutes overseeing office supplies managing contracts handling payments. · ...
-
Tokyo AI Robot Association Freelance￥4,800,000 - ￥8,800,000 per yearWe are seeking a Governance & Board Operations Specialist to join our team at the AI Robotics Association (AIRoA). As a key member of our organization, you will play a central role in shaping and operating our governance framework. Your core mission will include designing the ann ...
-
Tokyo Jobs via eFinancialCareers ￥100,000 - ￥300,000 per year+Job summary · We're seeking an experienced General Affairs Specialist to join our global technology and real estate company. · +QualificationsMinimum 5 years' experience in executive assistance, · Team support, · or general administration. · +Benefits · Close collaboration with ...
-
Tokyo BD ￥9,000,000 - ￥12,000,000 per year+仅：department · ） +先 · ...
-
Tokyo パーソルキャリア株式会社 BRS ￥5,000,000 - ￥10,000,000 per year人材と組織の力を高め、ブランドを支えていただきます。全ての従業員が安心して働き、成長し、ブランドに誇りを持てる環境の創出をお任せします。 · シンガポール本社の方針を理解し、日本での戦略立案と実行 · 勤怠管理と給与支払いの管理・責任 · 採用戦略、人員計画、離職率管理 · ... · 関連業界での実務経験8年以上 · ビジネスレベル以上の英語スキル · ... · ...
-
Tokyo Elanco ￥400,000 - ￥800,000 per yearAt Elanco, we are driven by our vision of Food and Companionship Enriching Life and our purpose – all to Go Beyond for Animals, Customers, Society and Our People. · Making animals' lives better makes life better – join our team today · Overseeing daily office operations, includin ...
-
Greater Tokyo Area Olive Asset Management ￥3,000,000 - ￥6,000,000 per yearGeneral Affairs Specialist responsible for HR duties, general affairs, and daily operations at a local Japanese company in the Greater Tokyo Area. · ...
-
Shinagawa-ku, Tokyo Henkel ￥2,400,000 - ￥3,600,000 per year障がい者採用のポジションです。GA部門にて施設維持管理、社有車管理サポート、携帯電話管理サポート、社内ポータル管理サポートなど一般的な事務作業をしていただきます。 · PC、Microsoft Officeアプリケーション(Excel, Word, PPT, Outlookなど)の基本的操作ができる方 · 日本語での円滑なコミュニケーションが可能な方 · 英語の読み書きができる方 · 社内および部門間の業務を円滑に進めるためのコミュニケーションスキル · ...
-
Tokyo Rakuten Full time￥1,500,000 - ￥3,000,000 per yearThe Rakuten Group's incubation business is dedicated to launching new services that will drive innovation in society. · Meeting management (schedule coordination, content review, preparation of some materials, etc.) · ...
-
Tokyo PERSOL CAREER BRS (Bilingual Recruitment Solutions) ￥3,500,000 - ￥8,000,000 per yearシンガポールでレディースフットウェアブランドとして誕生した同社。アジアから世界各国へと展開しています。 · 安心して働き、成長し、ブランドに誇りを持てる環境の創出をお任せします。 · ...
-
Tokyo Rakuten ￥3,630,000 - ￥6,640,000 per yearThe Rakuten Group's incubation business is launching new services through internet businesses. · We are recruiting talent to support creation of internet businesses through business management, · and jointly foster innovation. ...
-
Yokohama, Kanagawa Henkel ￥2,500,000 - ￥4,000,000 per year施設・オフィス管理業務を担当し、安全で快適な職場環境の維持・改善を担っていただきます。業務委託スタッフやベンダーと連携し、各種プロジェクトや日常運営を効果的に進めるポジションです。 · ...
-
Tokyo Elanco ￥2,500,000 - ￥5,000,000 per yearWe are seeking a diligent and organized Associate - General Affairs to join our team in Tokyo. This role is crucial for maintaining the efficient and smooth operation of our office environment. · General Office Management: · Overseeing daily office operations, including managing ...
-
Tokyo Newell BrandsAs the General Affairs Supervisor, you will lead and take ownership of a wide range of general affairs operations for Japan office. This includes managing office facilities, promoting employee health, safety, and well-being, and proactively handling vendor negotiations, issue res ...
-
Tokyo, Tokyo MSD ￥5,000,000 - ￥10,000,000 per yearWe are seeking an experienced Medical Science Liaison (MSL) Manager to lead our GSM team responsible for covering various disease areas. The ideal candidate will have strong strategic execution skills, excellent communication abilities, problem-solving skills, · A medical affairs ...
-
Tokyo, Tokyo MSD ￥4,000,000 - ￥8,000,000 per yearJob Description · General and Specialty Medicine is one of our business focus areas, and we have been working to expand the indications and target diseases of many innovative pharmaceuticals developed and released so far. Our work is to overcome diseases that threaten patients' l ...
