Salary:
Negotiable
Location:
Otemachi, Tokyo
Contract:
Full-time, Permanent
Shifts: 8 hours per day between 8:30 a.m. and 7:00 p.m., Monday to Friday
Work model:
Fully onsite
Williams Lea seeks an Office Services Associate to join our team
Williams Lea is the leading global provider of skilled, technology-enabled, business-critical support services, with long-term trusted relationships with blue-chip clients across investment banks, law firms and professional services firms.
Williams Lea employees, nearly 7000 people worldwide, who provide efficient business services at client sites in often complex and highly regulated environments, from centralised Williams Lea onshore facilities, and through best cost company offshore locations.
Purpose of roleThe Office Services Associate will provide a wide range of administrative and operational support within a professional office environment, ensuring smooth day-to-day operations and excellent service delivery to internal and external clients.
Key responsibilities・Printing and binding:
printing and copying documents, scanning, binding, and reproducing books or magazines.
・Mail handling:
receiving, sorting, and distributing domestic and international mail, courier, and bike deliveries.
・Expense support:
assisting with expense reimbursements such as meals, taxis, and business travel.
・Business card entry:
inputting business card information into the firm's dedicated system.
・Café & pantry:
replenishing drinks and coffee beans, and managing dishwashing in the internal pantry area.
・Inventory management:
maintaining stock levels for stationery, binding materials, copy paper, and kitchen supplies.
・Invoice processing:
forwarding supplier invoices as PDFs to the responsible team and sharing billing details for client-related charges.
・Facility support:
organizing internal meeting rooms and assisting with layout changes for external meeting rooms.
・Vendor coordination:
accompanying regular maintenance vendors during site visits and managing reorders for business cards.
Personal attributes
・Proactive, with a flexible and hands-on approach to work.
・Able to prioritize tasks and manage multiple requests efficiently.
・Strong communication and teamwork skills with a positive attitude.
・Reliable, accurate, and able to perform tasks with attention to detail.
・Professional and courteous demeanor when dealing with clients and colleagues.
Skills and Experience
Required:
English proficiency (able to understand and reply to emails, and handle simple conversations with visitors or colleagues who do not speak Japanese).
Accuracy and integrity in completing work.
Preferred:
Administrative or clerical experience.
Customer service or hospitality experience.
Rewards and Benefits
We believe in supporting our employees in both their professional and personal lives.
As part of our commitment to your well-being, we offer a comprehensive benefits package, including but not limited to:
・Commuting allowance (actual cost reimbursed, up to ¥50,000/month)
・Full social insurance coverage (health, pension, employment, and workers' compensation)
・Annual paid leave: 15 days after 6 months of service
・Birthday leave
・5 days of personal/sick leave per year (1 day for the first year if joining in December)
・Childcare leave system
・Retirement age: 65
・3-month probation period (no change in terms and conditions)
You will also have the opportunity to work for a global employer who is dedicated to offering each and every employee an enjoyable, challenging and rewarding career with future career development prospects
Equality and Diversity
The Company values the differences that a diverse workforce brings to the organisation and will not discriminate because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race (which includes colour, nationality and ethnic or national origins), religion or belief, sex or sexual orientation (each of these being a "protected characteristic" in discrimination law).
It will not discriminate because of any other irrelevant factor and will build a culture that values openness, fairness and transparency.
If you have a disability and would prefer to apply in a different format or would like to make a reasonable adjustment to enable you to make an interview please contact us at (we do not accept applications to this email address).
Show more Show less
-
Minato The Walt Disney Company ￥900,000 - ￥1,200,000 per yearグローバルHRオペレーションズ(GHRO)は、ディスニー全体の従業員、管理職、人事部門に対するサービス及び情報を提供するための戦略的開発と実行を担っています。GHROアナリストはGHROマネージャーを補佐し、入社、異動、退職、社会保険手続き、その他従業員に関連するあらゆるサービスを提供するため、人事部門やビジネス部門と密接に連携し、従業員との円滑なコミュニケーションを促進します。また、スピード感のある組織の中で特別プロジェクトの管理にも携わります。 · 人事情報システム(Workday/SAP)を使用し、従業員の入社、異動、退職、社会保険手続き、その他の ...
-
Tokyo griddable ￥2,000,000 - ￥2,800,000 per yearインサイドセールスチームの戦略的イニシアチブを実行に移すための中核的役割を担います。複数のプロジェクトやプログラムを統括し、ビジネス目標の達成に向けた変革を推進します。組織全体の成長と発展に貢献します。 · ...
-
Tokyo griddable ￥2,000,000 - ￥2,800,000 per year主にインサイドセールスチームの戦略的イニシアチブを実行に移すための中核的役割を担います。複数のプロジェクトやプログラムを統括し、ビジネス目標の達成に向けた変革を推進します。 · Salesforceを使ったレポート・Dashboardの作成 · Googleスプレッドシートを使ったデータ集計や分析 · ...
-
Chiyoda Aon Corporation Full time￥2,500,000 - ￥5,000,000 per year当部では日本の福利厚生マーケットにおいて、GLTD(団体長期障害所得補償保険)およびIPMI(国際医療保険)商品の新規顧客開拓を推進しています。事業拡大のため、営業リソースの強化が急務となっており、新たなスペシャリストを募集します。候補者の適性によっては、現チームマネージャーのサブマネージャーとしてリーダーシップを発揮していただく可能性もあります。 · 日本国内の法人顧客・見込み顧客に対するGLTD/VLTDおよびIPMI商品の新規開拓営業 · 顧客ニーズの把握、提案書・見積書の作成、契約クロージングまでの一連の営業プロセスの遂行 · 市場動向・競合分析 ...
-
Tokyo, Tokyo Aon ￥2,000,000 - ￥2,800,000 per year· 当部では日本の福利厚生マーケットにおいて、GLTD(団体長期障害所得補償保険)およびIPMI(国際医療保険)商品の新規顧客開拓を推進しています。事業拡大のため、営業リソースの強化が急務となっており、新たなスペシャリストを募集します。 · ...
-
Tokyo Williams Lea ￥2,500,000 - ￥4,000,000 per yearWilliams Lea seeks an Office Services Associate to join our team. The Office Services Associate will provide a wide range of administrative and operational support within a professional office environment, ensuring smooth day-to-day operations and excellent service delivery to in ...
-
Tokyo Royal Caribbean Group ￥2,000,000 - ￥3,000,000 per yearThe Guest Services Officer must be Friendly, Passionate, and Committed. Actively listens and extends assistance to resolve guest issues and concerns. · ...
-
Tokyo Williams Lea ￥2,000,000 - ￥4,000,000 per yearWe are seeking a Office Services Assistant to join our team. · The successful candidate will provide administrative and operational support within a professional office environment, ensuring smooth day-to-day operations and excellent service delivery to internal and external clie ...
-
Tokyo Four Seasons Hotels and Resorts ￥416,000 - ￥728,000 per yearGSO(The Bell Attendant) is an integral part of the Guest Services Team whose main objective is to ensure our guests are well looked after from the start. · ...
-
Guest Service Officer
24時間前
Tokyo - Marunouchi Four SeasonsWe are seeking a Guest Service Officer to join our team at Four Seasons Hotel Tokyo at Marunouchi. As an integral part of the Guest Services Team, your main objective will be to ensure our guests are well looked after from the start. · ...
-
Chiyoda Four Seasons Hotels and Resorts Full time￥2,000,000 - ￥3,500,000 per yearA Guest Service Officer at Four Seasons Hotel Tokyo at Marunouchi provides exceptional guest experiences from arrival to departure. · ...
-
〒- 東京都 千代田区, JPMorganChase ￥60,000 - ￥120,000 per yearExciting opportunity to be part of Payments Client Service Account Management team, focused on enhancing client experience · ...
-
Minato Drake Business Services Asia Japan ￥240,000 - ￥360,000 per yearWe're looking for a Reception & Office Services Associate candidate to assist our client in delivering an exceptional visitor and concierge experience. · We value our team members and are committed to fostering your career aspirations · ...
-
Tokyo Citi Full time￥4,000,000 - ￥6,000,000 per yearThe Customer Service Analyst is an intermediate-level position responsible for providing clients with resolutions and support in coordination with the Customer Service team. · Serve as single point of contact for internal partners and external clients, interacting with key teams ...
-
Tokyo UL Solutions ￥4,000,000 - ￥8,000,000 per yearPossess a solid foundation of cybersecurity expertise and communication skills to engage effectively with customers. Understand RED, CRA, and other international cybersecurity requirements, and be capable of delivering seminars or similar sessions to customers. Lead discussions o ...
-
Tokyo Dow ￥4,000,000 - ￥6,000,000 per yearWe have an opening for Customer service specialist who will act as the interface between customers and the business value chain partners to deliver exceptional service to our customers and drive profitability to Dow. · ...
-
Tokyo Dow Full time￥2,500,000 - ￥5,000,000 per yearWe have an opening for Customer service specialist who will act as the interface between customers and the business value chain partners to deliver exceptional service to our customers and drive profitability to Dow. · Executes the order entry process and manages the order fulfil ...
-
Tokyo UL Solutions External Career Site Full time￥600,000 - ￥1,200,000 per yearThe job requires a solid foundation of cybersecurity expertise and communication skills to engage effectively with customers. The candidate will lead discussions on business plans and revenue strategies to drive the expansion of the cybersecurity business. · Possess a solid found ...
-
Tokyo Citi Full time￥120,000 - ￥180,000 per yearThe Customer Service Intermediate Analyst is an intermediate-level position responsible for providing clients with resolutions and support in coordination with the Customer Service team. The overall objective of this role is to address external customer issues and provide ongoing ...
-
Tokyo Zscaler ￥2,000,000 - ￥2,800,000 per yearWe are looking for an experienced Senior People Services Specialist to join our People Services team. · As a Senior People Services Specialist, you will be responsible for supporting employee inquiries and managing benefits programs like health insurance and pensions in line with ...
-
Tokyo Salesforce ￥1,500,000 - ￥20,000,000 per yearWe're looking for Trailblazers who are passionate about bettering business and the world through AI, driving innovation, and keeping Salesforce's core values at the heart of it all.Ready to level-up your career at the company leading workforce transformation in the agentic era? Y ...
