Administrative Assistant, Dubbing

5日前

Tokyo Netflix Full time
We are seeking an experienced Administrative Assistant to provide support for the APAC DubbingTeam, with a primary focus on providing support to the APAC Dubbing Director, based in Tokyo. The role focuses on both coordination and administrative tasks. The successful candidate will be self-motivated, quick-thinking, flexible, and able to juggle multiple and diverse responsibilities with a strong emphasis on organization and unwavering attention to detail at all times in a fast-moving environment. This is a team that interacts with internal teams and external partners across several countries and time zones, so a high level of organization and the ability to prioritize multiple tasks is required. Someone who has a high level of curiosity and demonstrates significant initiative, and inherently exercises good judgment will be most successful both in the role and at Netflix.

Specific responsibilities include, but are not limited to:

  • Scheduling meetings, internally and externally across different regions and time zones
  • Maintaining calendars for team members, including booking and confirming meetings
  • Coordinate travel arrangements (domestic and international)
  • Administrative duties such as processing travel, expense reports, digital and physical filing, ordering of equipment
  • Organize and manage logistics from small to large company events, such as venue arrangement, guest invitations, event programming, and gifts
  • Negotiate fair rates whilst maintaining vendor and partner relationships, and track vendor invoices and payments
  • Manage various internal events and off-sites for the team
  • Heavy communication internally and externally
  • Proactively prioritize and handle multiple tasks and requests in a timely manner
  • Be a liaison between the different teams and functions
  • Creating presentations and documents using PowerPoint and Google Apps in English and Japanese
  • Maintain flexibility and openness to take on additional projects as necessary or assigned

    • Qualifications

  • Strong verbal and written communication skills in both English and Japanese is required
  • 10+ years as an executive or administrative assistant with experience supporting multiple leaders
  • Experience consolidating and entering data into tools ( Spreadsheets, Airtable, etc.)
  • Team-player who operates in a fast-paced team-oriented setting
  • Experience with planning for team meetings and offsites, including vendor and invoice management
  • Ability to be discrete and maintain confidential information
  • Ability to handle urgent requests and tasks in a timely manner when needed
  • Experience providing interpretation and translation support when needed
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Google Apps
  • Passion and interest in the entertainment industry
    • We are an equal-opportunity employer and celebrate diversity, recognizing that diversity of thought and background builds stronger teams. We approach diversity and inclusion seriously and thoughtfully. We do not discriminate on the basis of race, ethnicity, religion, color, place of birth, sex, gender identity or expression, sexual orientation, age, marital status, military service status or disability status.Netflixは男女雇用機会均等法を順守しており、考え方や背景の多様性がより強力なチームを構築すると認識しています。Netflixは多様性・インクルージョンについて、真剣にかつ思慮深く取り組んでおり、人種、宗教、出身地、性別、性自認・性表現、経済状況、性的指向、年齢、婚姻状況、兵役、障がいの有無、その他の属性によって差別することはありません。

    • Administrative Assistant

      3週間前

      Tokyo Amdocs

      In one sentence · Provide administrative and logistics to support management and employees, thereby enabling internal customers to focus on their core responsibilities · What will your job look like? · Support key leaders vital to the growth and sustainability of Amdocs that in ...

    • Senior Administrative Assistant

      3週間前

      Tokyo Prolink Consulting

      THE OPPORTUNITY · ** is seeking a Senior Administrative Assistant to provide support to a small group of executive leaders in our Japan office. · The Senior Administrative Assistant will directly support senior leaders within Japan office with regular connectivity to our C-Suite ...

    • Japan Administrative Assistant

      2週間前

      Tokyo Starwood Capital Group

      Description · Job Description details: · Maintaining and managing calendars utilizing Microsoft Outlook; · Arranging all domestic and international travel for executives including flights, hotels, required travel visas, car rentals, and car services through the Amex travel desk; ...

    • Senior Administrative Assistant, Japan

      2日前

      Tokyo Mapletree

      Senior Administrative Assistant, Japan · Employment Type: Permanent Location: Japan The Role · This position will support the Asset Management department by mainly conducting administrative tasks, including affixing seals of documents, payment, schedule arrangement, organi ...

    • Senior Administrative Assistant, Property Management, Japan

      7日前

      Tokyo Mapletree

      Senior Administrative Assistant, Property Management, Japan · Employment Type: Contract/Temporary Location: Japan The Role · This position will provide administrative support to the PM Team in theGroup. · Job Responsibilities · プロパティマネージャーの下で下記業務のサポート。(Mapletreeのシステムを使用) ...

    • Senior Administrative Assistant, Leasing and Lease Management,Japan

      2週間前

      Tokyo Mapletree

      Senior Administrative Assistant, Leasing and Lease Management,Japan · Employment Type: Contract/Temporary Location: Japan The Role · This position will manage and administer leases in a portfolio of properties. · Job Responsibilities · Responsible for management of lease ...

    • Administrative Assistant

      2ヶ月前

      Ginza MLA JAPAN Full time

      Requirements · English: Fluent · Japanese: Fluent · Must currently reside in Japan · Description · *Administrative Assistant / Product Photographer · High-end watch company located in the heart of Ginza, Tokyo - is seeking a highly organized and proactive Assistant to provide ess ...

    • Senior Administrative Assistant, Japan

      2ヶ月前

      Tokyo Mapletree

      The Role · This position will provide administrative support to the PM Team in theGroup. · Job Responsibilities · Support overall Property Management work include the bellows; · Invoice issuance related business · PM report creation work · Ordering work such as repair work (in-ho ...

    • Senior Administrative Assistant, Japan

      4週間前

      Tokyo Mapletree

      The Role · This position will provide administrative support to the Group. · Job Responsibilities · In charge of on-boarding and off-boarding matters such as getting the work space ready, issuing and collecting of access and staff passes, assigning telephone numbers, activating h ...

    • Senior Administrative Assistant, Japan

      1ヶ月前

      Tokyo Mapletree

      The Role · This position will provide administrative support to the Group. · Job Responsibilities · Administrative role at Asset Management Division · Support of Asset Management Division regarding payment request to trust banks and accounting firms. · Preparation of payment requ ...

    • Senior Administrative Assistant, Japan

      2日前

      Tokyo Mapletree

      The Role · This position will support the Asset Management department by mainly conducting administrative tasks, including affixing seals of documents, payment, schedule arrangement, organization of documents and data. Proceed the work by checking the progress of the task through ...

    • Senior Administrative Assistant, Japan

      2ヶ月前

      Tokyo Mapletree

      The Role · This position will manage and administer leases in a portfolio of properties. · Job Responsibilities · Responsible for management of leases which includes preparing and checking lease documents, checking and activation of contracts, preparing and maintaining tenancy sc ...

    • Senior Administrative Assistant, Japan

      2ヶ月前

      Tokyo Mapletree

      The Role · This position will provide administrative support to the PM Team in theGroup. · Job Responsibilities · プロパティマネージャーの下で下記業務のサポート。(Mapletreeのシステムを使用) · ➢ 請求書発行関連業務 · ➢ 月次PMレポート作成補助業務 · ➢ 修繕工事等発注業務(注文書作成/発行等、社内事務手続き) · ➢ 費用支払申請関連業務 · ➢ 社内経費精算業務 · ➢ その他簡単な書類作成業務 · ➢ ファイリング( ...

    • Administrative Assistant アシスタント

      1ヶ月前

      Ginza MLA JAPAN Full time

      Requirements · English: Fluent · Japanese: Fluent · Must currently reside in Japan · Description · Join Our Team as an Administrative Assistant / Product Photographer · Are you ready to embark on a dynamic career journey with a leading high-end watch company nestled in the vibran ...

    • Hiring administrative assistant paralegal candidate in Kanto

      1ヶ月前

      Tokyo JP Career

      Hiring experienced Paralegal staff in Tokyo & Osaka · One of Japan's leading law and patent firms is looking to recruit experienced paralegal for legal documents. · Experiences in practical business related to Japanese laws and regulations are preferred. · experience reviewing a ...

    • Administrative Assistant for IT Service Desk

      6日前

      Taito EIRE Systems K.K.

      EIRE Systems provides onsite professional IT Services to a major global foods brands company in Tokyo, and we're looking to hire an Administrative Assistant to support the internal IT Service Desk. The position works onsite at the client's offices in the Taito-ku area. · The purp ...

    • Assistant Manager Industry Affairs

      3週間前

      Tokyo The International Air Transport Association Permanent

      Employment Type: Permanent · Contract Duration: · At IATA, we speak for the airlines of theworld, serving and supporting over 300 of them across all continents. Weare passionate and knowledgeable about the aviation industry, and we strive tomake it safer, smarter, more sustainab ...

    • Technology Consultant

      3週間前

      Tokyo Adidas Full time

      Purpose & Overall Relevance for the Organization: · The role of the Technology Consultant is responsible for the planning, installing and for the configuration of software solutions and systems. It is capable to support employees with specific applications and provides expert ad ...

    • People Services Specialist Japan

      4週間前

      Tokyo Mölnlycke

      Are you passionate about making life better for patients worldwide? · If the answer is yes, you think just like us. We are a world-leading medical solutions company, designing and supplying medical solutions to enhance performance in healthcare – from the hospital to the home. W ...

    • Varian IT System Administrator

      2週間前

      Tokyo Siemens Healthcare K.K. Permanent

      Report to: Manager, Information Systems Responsibilities: Maintaining & support local IT infrastructure, provide IT support to Varian employees in Japan. · Varian IT BPM team acts as a single point of contact for the IT service desk provider regarding services provided by Siemen ...