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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Title

Assistant Facility Manager

Department

Work Dynamics

Reporting Relationships

Group Account Director

Location

Client Site, Kanto / Tokyo region

Responsibilities

About the Client

Our client includes Semi-conductor Industry in Tokyo and other region.

Overall Role

Assistant Facility Manager is responsible to provide good working environment to client and responsible for team management, support financial tasks & vendor management at the office onsite located in Tokyo.

Key Tasks & Responsibilities

Client Communications

- Build relationships with clients

- Consult and act as professional FM to provide good working environment to client's employees

Helpdesk Management

- Walk in inquires

- Equipment lending

Security Management

- Manage Security card (inventory, new request and other related)

Mail & Courier Management

- Pick up mails from mailbox and deriver to the mail trays

- Receive and help shipping via courier

Workspace Management

- Meeting room to be clean & tidy, inspection, usage

- Workspace inspection

Planned & Preventive maintenance

- Coordinate, support & arrange PPM run by LL, receive & check report

Team Management

- Build relationship and enhance teamwork.

Vendor management including Landlord

Fixed asset inventory

Car lease management

Finance related task

Required qualifications, experience, skills and others.

Knowledge and Skills Required

Minimum 3 years' experience in building services or facilities management / related work

Business level of Japanese, verbal and written

Daily conversation in English

Competencies

Excellent communication skills, both written and verbal, as well as interpersonal skills.

Ability to achieve efficient operations through time and task management skills and motivated work execution capabilities.

Flexible mind and correspondence.

Able to see things from the client's standpoint, listen and observe to anticipate client's needs.

ポジション

Assistant Facility Manager

部署

Work Dynamics

マネージャー

Group Account Director

勤務地

客先オフィス / 東京

職責

クライアントについて

東京を中心に地方にもオフィスや工場を構える半導体業界の会社です。

ポジションの概要

アシスタントファシリティマネージャの役割は、クライアントにとってよい職場環境を提供することです。クライアント先に常駐し、チーム管理やファイナンス関連のタスク、ベンダー管理も業務の一環となります。

主な業務

クライアントとのコミュニケーション

顧客との関係構築

顧客の従業員に良好な職場環境を提供するため、プロフェッショナルFMとしてコンサルティングおよび業務を行う

ヘルプデスク管理

リクエスト対応

セキュリティ管理

セキュリティカード管理(在庫管理、新規申請および関連業務)

郵便・宅配便管理

郵便受領・仕分け・配布

宅配便の受領および発送サポート

ワークスペース管理

会議室の整理整頓・点検

ワークスペースの点検・管理

計画的保全

LLが実施する点検の調整、立会い、手配、報告書の確認

チーム管理

メンバーとの良好な関係構築とチームワークの向上

ベンダー管理(ビル管理業者含む)

固定資産棚卸

車両リース管理

財務関連業務

求められる資格・経験・スキル・その他要件

必要な知識・スキル

ビルサービスまたはファシリティマネジメントでの最低3年の経験

ビジネスレベルの日本語

日常会話レベルの英語

その他要件

優れたコミュニケーション能力(文書・口頭)および対人スキル

時間・タスク管理能力と向上心を持った業務遂行能力により、効率的な運営ができること

柔軟な思考・対応ができること

顧客の立場に立って物事を考え、顧客のニーズを予測するための傾聴・観察能力

Location:

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements.  We're interested in getting to know you and what you bring to the table

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may email us at This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.