HR & Talent Acquisition Specialist

Currently, Teltonika Japan G.K. is looking for an ambitious and committed HR & Talent Acquisition Specialist to join our office in Minato Ward to support us with all administrative and HR activities, including the organization of employee engagement initiatives.

We welcome individuals with varying levels of experience who are curious, innovative, and creative. If you are motivated, well-organized, proactive, and passionate about HR, administration, and fostering a positive workplace culture, then we are on the same path

In this role, you will:

• Implement employee engagement initiatives from Global HQ to foster a positive workplace culture and enhance overall employee satisfaction. Ensure that local feedback is integrated into these programs to continuously improve work conditions and team dynamics.
• Manage full cycle recruitment process:
  CV sourcing & headhunting, phone screening, conducting interviews together with the Hiring Managers
• Implement and enforce company policies, HR processes, and procedures developed by Teltonika in alignment with local regulations and best practices.
• Ensure compliance with local labor laws, including MOM guidelines, and communicate these policies effectively to employees.
• Handle administrative HR tasks, including managing employee contracts, leaves of absence, sick days, offer letters, employment documents, archiving and registration of records.
• Maintain and update personnel information in the HRM system (SAP Success Factors) and organize necessary administrative documentation.
• Nice to have:
  Experienced in managing payroll processing including managing employee / company contributions, Shakai hoken (社会保険) and statutory compliance.
• Manage office supplies, equipment, vendor relationships, and coordinate with departments for smooth onboarding and offboarding processes (e.g.., employee eligibility verifications, system access, and work equipment).
• Develop and maintain employee integration programs, including probation plans, and ensure a seamless onboarding experience.
• Review and update company policies, rules, and HR processes while addressing routine HR tasks such as disciplinary matters, disputes, terminations, performance management, occupational health and safety, and employee feedback for office improvements.
• Propose and implement improvements in HR practices, including recruitment optimization, employer branding, benefits, and initiatives to boost employee well-being and engagement.
• Collaborate with local and HQ managers to ensure alignment in daily HR operations and strategic initiatives.

What we expect from you:

• Strong experience in implementing employee engagement initiatives
• Have conducted full cycle recruitment.
• In-depth knowledge of Japanese labor laws and regulations to ensure compliance while supporting employee well-being.
• Fluency in English and Japanese (spoken and written).
• Minimum 1-3 years of HR experience managing the full employee life cycle .
• At least 1 year of successful recruitment (mid-career candidates) and headhunting experience.
• Ability to work independently in a fast-paced environment.
• Excellent communication and interpersonal skills.

What we offer:

• Commutation allowance
• Medical benefits: full social plan benefits (社会保険)
• Birthday off
• Flex time
• Separate holiday and sick leave days (increase with years of tenure)
• 3 WFO and 2 WFH
• Great opportunities to grow in a strong and rapidly expanding global European tech leader

Salary:

We appreciate everyone's efforts and experience, so we offer an attractive base salary that matches your skills and contributions.