Office Manager

5日前

Tokyo Figma

Figma is growing our team of passionate creatives and builders on a mission to make design accessible to all. Figma's platform helps teams bring ideas to life—whether you're brainstorming, creating a prototype, translating designs into code, or iterating with AI. From idea to product, Figma empowers teams to streamline workflows, move faster, and work together in real time from anywhere in the world. If you're excited to shape the future of design and collaboration, join us

Our Office Manager will be an integral part of the Workplace team and provide administrative support to the Tokyo hub. This role will be responsible for providing a best-in-class workplace experience for Figmates and visitors and be the first impression for those working out of and visiting our Tokyo hub. Along with operational duties, this role will support internal events, as well as work with our vendor partners including our food/snack program, custodial and security services. This is an exciting opportunity to help shape the culture of our Tokyo hub and work with many internal teams to establish an excellent employee and visitor experience.

This is a full time hybrid role that will be based in our Tokyo hub.

What you'll do at Figma:

  • Conduct daily walkthroughs to ensure a clean & organized space
  • Reviewing & managing internal offsite requests
  • Support onsite catering program
  • Monitor and order inventory for office and break room supplies
  • Address office repairs & maintenance
  • Assist with space planning & management (furniture moves, facility maintenance)
  • Support exciting internal events

We'd love to hear from you if you have:

  • High standards of customer service and hospitality
  • 2+ years of experience in startup, tech
  • Experience working with C-Suite
  • Highly proficient in google applications and Mac support
  • Corporate IT SaaS application like G-suite, Dropbox, Zoom, Slack, etc

While not required, it's an added plus if you also have:

  • Experience with tools like Asana, Fresh Service and Figma
  • Event management experience
  • CPR/AED training
  • Workplace safety administrator (衛生管理者)

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you're excited about this role but your past experience doesn't align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status
,
or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to accommodations- These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

  • Holding interviews in an accessible location
  • Enabling closed captioning on video conferencing
  • Ensuring all written communication be compatible with screen readers
  • Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice.

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