Role and Responsibilities
Inputting business data into internal systems
Assisting with invoice issuance (tracking, preparing originals, arranging delivery)
Managing schedules, arranging business trips, car services, and meeting venues
Processing expense reimbursements (verifying expense data)
Handling phone calls and welcoming visitors (including serving refreshments)
Coordinating ceremonial arrangements, greeting cards, and telegrams
Managing office areas and supplies
Preparing and organizing manuals, documents, and other materials
Organizing business cards, entering data into Excel, sorting mail
Communicating with secretaries and assistants in overseas offices (via email and phone)
Arranging hotel and transportation for overseas visitors
Requirements
Required Qualifications
Minimum 1 year of experience in administrative or sales support roles
Proficiency in Microsoft Office (especially Excel, Word, Outlook)
Strong communication and teamwork skills
Comfortable using English for internal systems and communication
Ability to maintain strict confidentiality
Preferred Qualifications
Experience in a professional services firm (e.g., law firm, consulting firm)
Experience in HR or general affairs in startups or small-sized companies
Familiarity with CRM or ERP systems is a plus
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