- Inputting business data into internal systems
- Assisting with invoice issuance (tracking, preparing originals, arranging delivery)
- Managing schedules, arranging business trips, car services, and meeting venues
- Processing expense reimbursements (verifying expense data)
- Handling phone calls and welcoming visitors (including serving refreshments)
- Coordinating ceremonial arrangements, greeting cards, and telegrams
- Managing office areas and supplies
- Preparing and organizing manuals, documents, and other materials
- Organizing business cards, entering data into Excel, sorting mail
- Communicating with secretaries and assistants in overseas offices (via email and phone)
- Arranging hotel and transportation for overseas visitors
Required Qualifications
- Minimum 1 year of experience in administrative or sales support roles
- Proficiency in Microsoft Office (especially Excel, Word, Outlook)
- Strong communication and teamwork skills
- Comfortable using English for internal systems and communication
- Ability to maintain strict confidentiality
Preferred Qualifications
- Experience in a professional services firm (e.g., law firm, consulting firm)
- Experience in HR or general affairs in startups or small-sized companies
- Familiarity with CRM or ERP systems is a plus
-
Tokyo Cogs Agency ￥2,500,000 - ￥5,000,000 per yearエグゼクティブアシスタント / オフィスアドミニストレーター(2ポジション)の募集です。組織とチームを支える「アドミンのプロフェッショナル」を募集しています。 · ...
-
Tokyo Cogs Agency ￥3,200,000 - ￥4,800,000 per year組織とチームを支える「アドミンのプロフェッショナル」を募集しています。ご経験や働き方の希望に合わせて、2つの異なるポジションから最適な役割をご紹介します。 · ...
-
Tokyo WTWRewards Data Intelligenceチームの業務支援. · 営業サポート(受注前~受注後) · 自社で実施している報酬調査や関連サービスにおける見積作成・申込受付、社内システムの登録・修正、請求事務・入金確認の円滑な遂行 · 顧客企業からの問い合わせ時の関連資料のドラフト作成(社内イントラでの情報収集を含む) · 報酬サーベイ業務のサポート · 社内システムを用いた、報酬調査の各種ステータス(データ提出、レポート配信)の確認 · ...
-
Tokyo, Japan WTW ￥2,000,000 - ￥6,000,000 per yearビジネスの中長期的な成長を一緒に実感しながら取り組んでいただける方を探しています。 · 最低3年程度のサポート業務経験（営業事務等） · Microsoft Excel等を用いた分析や集計・管理、また数字に強いこと（正確な請求業務の遂行のため） · 社内海外チームや外資系顧客と英語でやり取りをする上での英語力（メールやchat中心） · ...
-
Tokyo Control Risks Freelance￥2,500,000 - ￥3,500,000 per yearAdministrative Assistant will assist with various tasks such as inputting business data, managing schedules, and processing expense reimbursements. · Inputting business data into internal systems · Assisting with invoice issuance (tracking, preparing originals, arranging delivery ...
-
Japan Amdocs ￥3,000,000 - ￥6,000,000 per yearProvide administrative and logistics to support management and employees. · ...
-
Tokyo myGwork - LGBTQ+ Business Community ￥6,000,000 - ￥8,000,000 per yearThis role ensures the smooth operation of corporate services at EQT Group. · Provide administrative support to the Executive Team. · Coordinate travel bookings for executives. · Prepare expense reports accurately and promptly. · ...
-
Tokyo Jefferies $60,000 - $120,000 per yearProvide support to the Head of Japan Equities and the Equities team, ensure that Equities operations and administration runs efficiently. · ...
-
Tokyo ICON Strategic Solutions ￥2,000,000 - ￥4,000,000 per yearWe're seeking an Administrative Assistant to join our diverse and dynamic team. As an Administrative Assistant, you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure strict compliance wit ...
-
Japan Wayve ￥2,000,000 - ￥2,800,000 per yearWe're looking for a highly organized and bilingual Administrative Assistant to support the smooth daily operations of Wayve Japan. As Wayve expands its engineering and product & delivery teams in Japan, this role will provide essential administrative, logistical, and coordination ...
-
Tokyo Medtronic Full time￥1,500,000 - ￥1,950,000 per yearAn exciting opportunity to join Medtronic's Diabetes business unit as an Administrative Assistant I (DIAB @ Tokyo). This role involves supporting various administrative tasks related to product quality assurance. · ...
-
Tokyo The Coca-Cola Company Full time￥4,500,000 - ￥9,000,000 per yearWe are seeking a highly skilled Executive Administrative Assistant to support our President's Office and senior leadership team at the Tokyo Office of The Coca-Cola Company. The ideal candidate will be adaptable, take initiative, and use resources effectively, while maintaining p ...
-
Tokyo JLL Full time￥2,400,000 - ￥3,600,000 per year+Job summary · Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory technology for our clients Whether youve got deep experience in commercial real estate skilled trades or technology join our team as we help shape ...
-
Japan Cherokee Federal Full time£39,890 per yearThe job of Administrative Assistant is responsible for facilitating communication between participants and external medical agencies. The candidate will gather and enter intake information into the automated enrollment software. They will also be responsible for administrative of ...
-
Japan Cherokee Federal Part timeThe job entails facilitating communication between participants and external agencies. Key tasks include maintaining participant files, delivering services and assisting with supply procurement. · Greetings participants. · Maintain participant files. · Deliver participant service ...
-
Tokyo, Japan Jefferies Financial Group ￥400,000 - ￥800,000 per yearProvide support to the Head of Japan Equities and the Equities team. · Administration Assistant will be proactive, approachable, helpful and professional in performing each of the above functions. · Support senior executives' travel logistics and activities · Cordination complex ...
-
Tokyo Jefferies ￥430,000 - ￥780,000 per yearThis role supports the Head of Japan Equities and the Equities team in ensuring efficient operations and administration. The ideal candidate is an excellent communicator with strong organizational skills, able to build productive relationships and solve problems effectively. · ...
-
Tokyo Wayve ￥3,000,000 - ￥5,000,000 per yearWe're looking for a highly organized and bilingual Administrative Assistant to support the smooth daily operations of Wayve Japan. · Travel & Expense Management: · Arrange and coordinate domestic and international business trips (flights, accommodation, transportation). Manage ex ...
-
Tokyo ICON Strategic Solutions ￥2,400,000 - ￥3,600,000 per yearWe are currently seeking an Administrative Assistant to join our diverse and dynamic team. As an Administrative Assistant at ICON you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure str ...
-
Tokyo Prefecture, Japan EQT Group ￥2,000,000 - ￥2,800,000 per yearWe are seeking a dynamic and detail-oriented Administrator to join our team. · ...
-
Tokyo, Tokyo Control Risks ￥2,500,000 - ￥4,500,000 per yearAdministrative Assistant role involves inputting business data, assisting with invoice issuance, managing schedules, and coordinating ceremonial arrangements. · Minimum 1 year of experience in administrative or sales support roles · Proficiency in Microsoft Office (especially Exc ...
