Role Summary:
The Operations Specialist will be responsible for managing purchase orders, accruals, invoice processing, and financial reporting to support the regional finance function.
Key Responsibilities – P1 Band
Purchase Order Management
Create JDE/Corrigo purchase orders based on approved budgets and baselines as per site team requests.
Generate POs for JLL in the client system.
Support site teams in preparing on-demand Statements of Work (SOW) and track related POs from the client.
Track client POs and maintain spend trackers against each PO.
Accruals and Reporting
Review and consolidate accrual inputs from all site teams.
Submit monthly accruals into the JnJ system.
Support ad-hoc financial reporting requirements.
Coordinate with site teams to consolidate reports for finance functions.
Invoice Processing
Obtain all utility and Lease admin invoices from respective sites and ensure timely payment process in to JnJ system.
Follow up with vendors to submit invoices for completed work in JDe/Corrigo
Vendor Coordination
Coordinate and verify vendor quotes for on-demand services.
Ensure compliance with client procurement and payment processes.
Qualifications & Skills:
Bachelor's degree.
2–3 years of experience in finance operations, procurement, or accounts payable.
Proficiency in ERP systems (JDE, Corrigo) and client-specific platforms.
Strong analytical, organizational, and problem-solving skills.
Excellent communication and stakeholder management abilities.
Show more Show less
-
Tokyo Cogs Agency ￥3,200,000 - ￥4,800,000 per year組織とチームを支える「アドミンのプロフェッショナル」を募集しています。ご経験や働き方の希望に合わせて、2つの異なるポジションから最適な役割をご紹介します。 · ...
-
Tokyo, Japan WTW ￥2,000,000 - ￥6,000,000 per yearビジネスの中長期的な成長を一緒に実感しながら取り組んでいただける方を探しています。 · 最低3年程度のサポート業務経験（営業事務等） · Microsoft Excel等を用いた分析や集計・管理、また数字に強いこと（正確な請求業務の遂行のため） · 社内海外チームや外資系顧客と英語でやり取りをする上での英語力（メールやchat中心） · ...
-
Tokyo, Japan WTWRewards Data Intelligenceチームの一員として、組織に貢献しクライアントと信頼関係を構築することを目指します。またグローバルなチームにおいて様々なバックグラウンドや立場の人と築いた信頼関係をもとに組織に貢献します。 · ...
-
Tokyo Cogs Agency ￥2,500,000 - ￥5,000,000 per yearエグゼクティブアシスタント / オフィスアドミニストレーター(2ポジション)の募集です。組織とチームを支える「アドミンのプロフェッショナル」を募集しています。 · ...
-
Tokyo WTWRewards Data Intelligenceチームの業務支援. · 営業サポート(受注前~受注後) · 自社で実施している報酬調査や関連サービスにおける見積作成・申込受付、社内システムの登録・修正、請求事務・入金確認の円滑な遂行 · 顧客企業からの問い合わせ時の関連資料のドラフト作成(社内イントラでの情報収集を含む) · 報酬サーベイ業務のサポート · 社内システムを用いた、報酬調査の各種ステータス(データ提出、レポート配信)の確認 · ...
-
Shibuya JLL Japan ￥800,000 - ￥1,200,000 per yearThe Operations Specialist will be responsible for managing purchase orders, · accruals, invoice processing, · and financial reporting to support · the regional finance function. · ...
-
Tokyo, Japan Jefferies Financial Group ￥400,000 - ￥800,000 per yearProvide support to the Head of Japan Equities and the Equities team. · Administration Assistant will be proactive, approachable, helpful and professional in performing each of the above functions. · Support senior executives' travel logistics and activities · Cordination complex ...
-
Tokyo Jefferies ￥430,000 - ￥780,000 per yearThis role supports the Head of Japan Equities and the Equities team in ensuring efficient operations and administration. The ideal candidate is an excellent communicator with strong organizational skills, able to build productive relationships and solve problems effectively. · ...
-
Tokyo JLL Full time￥2,400,000 - ￥3,600,000 per year+Job summary · Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory technology for our clients Whether youve got deep experience in commercial real estate skilled trades or technology join our team as we help shape ...
-
Tokyo ICON Strategic Solutions ￥2,400,000 - ￥3,600,000 per yearWe are currently seeking an Administrative Assistant to join our diverse and dynamic team. As an Administrative Assistant at ICON you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure str ...
-
Tokyo, Tokyo Control Risks ￥2,500,000 - ￥4,500,000 per yearAdministrative Assistant role involves inputting business data, assisting with invoice issuance, managing schedules, and coordinating ceremonial arrangements. · Minimum 1 year of experience in administrative or sales support roles · Proficiency in Microsoft Office (especially Exc ...
-
Tokyo Prefecture, Japan EQT Group ￥2,000,000 - ￥2,800,000 per yearWe are seeking a dynamic and detail-oriented Administrator to join our team. · ...
-
Tokyo Wayve ￥3,000,000 - ￥5,000,000 per yearWe're looking for a highly organized and bilingual Administrative Assistant to support the smooth daily operations of Wayve Japan. · Travel & Expense Management: · Arrange and coordinate domestic and international business trips (flights, accommodation, transportation). Manage ex ...
-
Japan - Tokyo Coca-ColaWe are seeking a highly skilled Executive Administrative Assistant to support our President's Office and senior leadership team at the Tokyo Office of The Coca-Cola Company. · Join a global leader in the beverage industry and make a real impact. Enjoy growth opportunities, collab ...
-
Japan Amdocs ￥3,000,000 - ￥6,000,000 per yearProvide administrative and logistics to support management and employees. · ...
-
Tokyo Jefferies $60,000 - $120,000 per yearProvide support to the Head of Japan Equities and the Equities team, ensure that Equities operations and administration runs efficiently. · ...
-
Tokyo myGwork - LGBTQ+ Business Community ￥6,000,000 - ￥8,000,000 per yearThis role ensures the smooth operation of corporate services at EQT Group. · Provide administrative support to the Executive Team. · Coordinate travel bookings for executives. · Prepare expense reports accurately and promptly. · ...
-
Tokyo ICON Strategic Solutions ￥2,000,000 - ￥4,000,000 per yearWe're seeking an Administrative Assistant to join our diverse and dynamic team. As an Administrative Assistant, you will collaborate with colleagues from different departments to address workload issues, foster positive professional relationships, and ensure strict compliance wit ...
-
Tokyo Control Risks Freelance￥2,500,000 - ￥3,500,000 per yearAdministrative Assistant will assist with various tasks such as inputting business data, managing schedules, and processing expense reimbursements. · Inputting business data into internal systems · Assisting with invoice issuance (tracking, preparing originals, arranging delivery ...
-
Tokyo Apex Group Ltd+Apex Group has an exciting opportunity for an experienced and dedicated Assistant Manager (Fund Administrator) to join our collaborative team.+ · +This full-time Assistant Manager (Fund Administrator) remote role is based in Japan...+ · + ...
-
Tokyo, , Japan AheadGroupWe are seeking a dedicated and reliable HR Administrative Assistant to join our Tokyo office in Kamiyacho. · The selected candidate will play a crucial role in supporting the administrative and management functions, ensuring the smooth operation of our company's offices and contr ...
