Conference Administrator

3週間前

Tokyo McKinsey & Company

Who You'll Work With
You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we'll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

  • Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
  • A voice that matters: From day one, we value your ideas and contributions. You'll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
  • Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm's diversity fuels creativity and helps us come up with the best solutions. Plus, you'll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
  • Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.

Your Impact
As a Conference Administrator based in Tokyo, you will work within the Client Impact Hub and collaborate with the Conference Manager, Senior Conference Coordinator, another Conference Administrator, and Event Committee teams to deliver seamless, high-quality event experiences that reflect McKinsey's standards of excellence.

As a Conference Administrator, you will take ownership of event technology preparation, meticulously setting up and operating IT and audiovisual equipment including laptops, interpretation devices, microphones, and displays. Proper preparation and testing will enhance the quality of each event and ensure a smooth experience for attendees. You will also support the connection of devices, troubleshoot technical issues on-site, and maintain readiness of essential cables, adapters, and backup equipment.

In addition to event technology setup, you will assist with broader event operations such as coordinating vendor registration, managing invoices, arranging transportation and catering, and handling material shipments. These responsibilities will contribute to the efficient and successful delivery of both internal and client-facing events.

Your work will have a significant impact across the office, ensuring that every event is delivered with precision, professionalism, and technological excellence. Through your dedication, you will help strengthen McKinsey Japan's client relationships and contribute to the firm's mission of creating lasting impact.

Your Qualifications and Skills

  • Bachelor's Degree or equivalent work experience
  • 2–6 years of administrative or equivalent experience required; experience in IT helpdesk is a plus
  • Strong technical skills, including proficiency in Outlook, PowerPoint, Word, and Excel
  • Outstanding organization skills; detail-oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for the end product; highly proactive mindset
  • Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
  • Able to work efficiently and effectively in a fast-paced, deadline-driven environment
  • Business-level in both Japanese and English, written and spoken, is required

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