The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

• Work at Reception desk and greet visitors including proper registration
• Answer & handle incoming phone calls in good manner
• Act as first point of contact to visitors and staff and assisting their needs and requests
• Maintain cleanliness & tidiness of reception area and pantry when needed
• Manage meeting room bookings
• Assist with set up and catering from meetings/conference/events and help on tidiness and cleanliness when needed afterwards
• Serve beverages to visitors when requested
• Receiving, sorting, and redirecting daily emails
• Receive and process incoming and outgoing mail and courier consignments
• Assist Tokyo Admin Team and perform ad-hoc administrative tasks when needed

Qualifications

• High school diploma or relevant work experience
• Ability to maintain a positive attitude
• Excellent communication skills
• Reception and telephone service
• English conversation (email, business calls, etc.)
• Basic PC operation (mainly e-mail, input to conference room reservation system)