More than 3,000 employees around the globe develop and manufacture logistics solutions that are used in many different industries worldwide, such as industrial manufacturing as well as trade and administration.
Kardex Japan K.K is seeking a motivated self-starter to join our Finance and Admin in the role of Finance & Admin Officer, which will be based in Tokyo.
PURPOSE OF THE ROLE
As Finance & Admin Officer, your role is responsible for the transactions and activities related to AP, AR, GL and month end reporting preparation for both Korea and Japan entities, as well as the general office administration of the sales and service office in Tokyo, Japan.
This role is part of the Finance and Admin Team and will collaborate strongly with New Business and Life Cycle teams for both Remstar and AutoStore Division.
JOB RESPONSIBILITIES
Responsible for the month end closing within the stipulated deadline.
Responsible for data entry, AP, AR, GL, Bank Reconciliation, etc.
Prepare accounting-related reports, summaries and reconciliation.
Prepare Consumption tax ("JCT") returns and be the liaison person for JCT issues.
Prepare inter-company transactions.
Maintain digital financial records.
Perform collection activities, issue AR reminders and related credit control tasks, monitor AR bad debts and prepare AR reporting.
Process staff reimbursement/claims.
Assist liaison with outsourced service vendors including but not limited to monthly accounting, tax reporting, payments, receipts, bank and cash for Japan
Assist payment preparation for Korea
Run errands related to government agencies, banks, company secretaries, tax agents, auditors
Prepare documents and materials for audit and tax purposes.
Responsible for administrative tasks in the office including but not limited to courier, office supplies, equipment issue and adhoc office tasks.
Ensure proper documentation and filling system.Other assignments to be assigned on an ad-hoc basis.
REQUIREMENTS
Education:
Diploma/Certificate in Accounting.
Work Experience:
Min 5 years' experience in finance and office administration of a small office setup.
SAP/ERP knowledge is beneficial, but not essential
Microsoft office suite knowledge including OneNote
Comprehensive MS Office 365 suite user knowledge
Language:
Japanese – Native
English – CEFR Level B2 (Upper Intermediate)
Korean literacy will be a plus
Behaviours & competencies required to perform this role:
High attention to detail and accuracy.
Collaborates in teams effectively.
Open and easy communicator.
Excellent customer service skills and service minded approach.
Ability to Multitask with high level of flexibility.
Financial, commercial & contractual awareness.
Structured, self-organized and self-motivated.
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