The Business Support Coordinator provides accurate and efficient administrative support to the General Manager and across multiple departments such as Operations, Engineering, Safety & Security, HR & Finance, ensuring the smooth execution of systems and processes.
This role contributes to the overall operational effectiveness of the hotel through reliability, strong attention to detail, and a consistent focus on supporting core business functions.
What will I be doing?Administrative Excellence
Be a dependable and proactive team player who supports multiple departments with administrative tasks
Maintain a high level of accuracy and attention to detail in all work
Demonstrate professionalism and discretion when handling sensitive information
Be flexible and adaptable to shifting priorities and departmental needs
Process & System Administration
Assist in the maintenance and updating of departmental systems and databases (e.g., HRIS, procurement, maintenance logs, financial trackers)
Generate reports, compile data, and support documentation needs for audits, meetings, and compliance
Support onboarding processes by preparing documentation, system access, and training schedules
Coordinate internal communications and scheduling across departments
Ensure filing systems are organized and up to date
Cross-Departmental Collaboration
Provide administrative support to Operations, Engineering, Facility Operations, General Management, HR and Finance
Liaise with department heads to understand and prioritize support needs
Assist in the coordination of internal events, training sessions, and compliance activities
Support procurement and inventory tracking processes as required
Help ensure that internal processes are followed consistently and efficiently
Tools & Technology
Be proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) and other relevant systems
Learn and use hotel-specific software and platforms as required
Troubleshoot basic system issues and escalate technical problems appropriately
General Responsibilities
Maintain confidentiality and integrity in all administrative tasks
Uphold brand standards and internal policies in all work
Be willing to assist with ad hoc projects and tasks as assigned by department heads
Be a reliable point of contact for administrative queries and support
What are we looking for?
An Business Support Coordinator serving Hilton Brands is always working on behalf of our Guests and working with other Team Members.
Proficient in Japanese and English, both written and spoken to meet business needs.
Minimum 2 years' experience in Administrative roles (e.g. - Personal Assistant, Department Assistant)
Experience in hotel operational roles (e.g. - Front Office, F&B) preferred.
Hospitality / travel / leisure industry professional experience required.
Proficient in Microsoft Office applications.
Resourceful, creative and able to maintain flexibility.
Working experience within Hilton Group preferred.
What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels.
Our vision to fill the earth with the light and warmth of hospitality unites us as a team to create remarkable hospitality experiences around the world every day.
And, our amazing Team Members are at the heart of it allWork Locations
Hilton Garden Inn Yokohama Minatomirai
Schedule
Full-time
Brand
Hilton Garden Inn
Job
Guest Services, Operations, and Front Office
Show more Show less
-
Onomichi Hilton+The Business Support Coordinator provides accurate and efficient administrative support to the General Manager and across multiple departments such as Operations, Engineering, Safety & Security, HR & Finance,+ · ++Be a dependable and proactive team player who supports multiple d ...
-
Business Support
2ヶ月前
Onomichi Mammoet ￥4,500,000 - ￥6,200,000 per yearThis role supports Country Manager and project team in administrative tasks ensuring smooth execution of daily activities. · Coordinate internal and external communications in Japanese and English · Support Country Manager in scheduling reporting project documentation · Liaise wi ...
-
Onomichi Amazonアマゾンジャパンのオペレーション部門において、Amazon Extra Large(AMXL JP)部門のエリアマネージャーを募集します。急速な事業拡大の中、お客様の利便性を追求し、「欲しいものを素早くお届けするサービス」を実現してきました。このサービスを支える中核チームの一つであるAMXL部門は、外部の物流パートナーと連携し、自社フルフィルメントセンター(FC)にない商品の取り扱いや、急激な需要変化への迅速な対応を行うことで、品揃えの拡充とお客様のショッピング体験の向上に貢献しています。 · ...
-
Onomichi Amazon ￥1,300,000 - ￥1,730,000 per year工侘 活 本 ｦｩｂｉ · ６ Fulfillment Center no Ope/reijaa wa Nyuuin, Saisyo, Seibun Businesuto o Tsukasetai. · Tsuika de Areruyo Kyouka no Shigen o Tasuke teirimasite kudasai. · ...
-
Onomichi IRISO USA, IncThe role involves managing and nurturing U.S. based customer accounts from Japan, acting as a key liaison between customers and IRISO headquarters. · Manage U.S.-based customer accounts from Japan · ...
-
Onomichi AESCThe Senior Total Rewards Specialist supports the delivery of total rewards programs including compensation operations and benefits administration.This role also supports international mobility operations by coordinating expatriate/assignee processes and ensuring policy compliance ...
-
Onomichi AESCThe Senior Total Rewards role supports the delivery of total rewards programs including compensation operations,benefits administration, · global job architecture implementation(position levelingandjob matching),market benchmarking,and equity participation programs such as ESOP/E ...
-
Onomichi LantekThe Administration Manager will be responsible for maintaining and optimizing daily administrative and accounting operations in Japan. This includes supporting financial reporting, administrative processes, and compliance with local fiscal and accounting regulations. ...
-
Sales Engineer
3週間前
Onomichi HARTING Technology GroupHere you'll find great colleagues, · as well as ever new opportunities · and innovations revolving around IoT.Assist in driving business growth within the defined territory by engaging with existing and new customers across the range of products and solutions. · Input and update ...
-
Onomichi Schaeffler ￥4,000,000 - ￥12,000,000 per yearThe sales professional will execute sales activities to achieve commercial objectives for assigned market segments (territory, sector, customers, or product line). Contribute to RFQ and budget planning; forecast revenues and customer prospects. · • Execute sales activities to ach ...
-
Onomichi AppleThis position is responsible for operational performance management at RCC's (Retail Customer Care) OSV (outsource vendor) contact center partners in Japan. · ...
-
Onomichi Hexagon Asset Lifecycle Intelligence ￥3,600,000 - ￥4,800,000 per yearAs a Senior Implementation Analyst at Hexagon you will be responsible for setup/installation/configuration/customization of technical solutions/applications/processes. · ...
-
Onomichi AUMOVIO ￥9,000,000 - ￥12,000,000 per yearThis role has mainly two scopes: Project execution for application project and Quote for new business acquisition with balance between the above mentioned two scopes per project/business situation. · Responsible for successful execution of tasks of product design and test assigne ...
-
Onomichi AppleWe have an open position within Retail Customer Care (RCC) for an enthusiastic, · motivated, and hands-on professional to partner with leadership in driving strategic business planning · and communications for the organization. ...
-
Onomichi AppleThis position is responsible for operational performance of RCC's(Retail Customer Care) OSV(outsource vendor) contact center partners in Japan.The Vendor Manager is to manage day to day business execution, lead with strategic directions to gain OSV commitment, · dri ve solutions, ...
-
Onomichi Leica BiosystemsThe Service Operations Specialist is responsible for administrative tasks to ensure smooth operation of the department. They will handle customer support by phone, coordinate with internal stakeholders, · manage service requests and progress, · General administrative tasks relate ...
-
Onomichi CBRE JapanAs a CBRE Account Operations Director, you will assist with overseeing the department responsible for all office services, client support services, and business operations activities. · ...
-
Japan Sales Director
1週間前
Onomichi SUPCONWe are seeking a highly experienced Sales Director to lead our sales efforts in Japan and drive business growth and profitability. · ...
-
Onomichi myGwork - LGBTQ+ Business Community+Job summary · This job is with Danaher, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. · +QualificationsExperience in clerical or administrative work · Bachelor's degree ( junior college degree or equivalent work ex ...
-
Onomichi AUMOVIO ￥10,000,000 - ￥20,000,000 per yearThis role is responsible for owning the end-to-end system architecture of HPC solutions for JOEM customers and ensuring technical consistency across hardware, software, network, and system interfaces. · Own the end-to-end system architecture of HPC solutions for JOEM customers. · ...
-
Onomichi AUMOVIO ￥4,500,000 - ￥7,500,000 per yearThis position involves acting as the primary interface to JOEM customers for all software-related requirements across acquisition and development phases. · Act as the primary interface to JOEM customers for all software-related requirements across acquisition and development phas ...
