Over 13,600 enterprise customers, including over 85 of the Fortune 100 and nearly 70% of the Global 500, rely on Cohesity to strengthen their resilience while providing Gen AI insights into their vast amounts of data.
Formed from the combination of Cohesity with Veritas' enterprise data protection business, the company's solutions secure and protect data on-premises, in the cloud, and at the edge.
Backed by NVIDIA, IBM, HPE, Cisco, AWS, Google Cloud, and others, Cohesity is headquartered in Santa Clara, CA, with offices around the globe.
We've been named a Leader by multiple analyst firms and have been globally recognized for Innovation, Product Strength, and Simplicity in Design , and our culture.
We are seeking a highly motivated, customer-focused, and hands-on Workplace Lead to oversee the daily operations, services, and workplace experience within our Tokyo and a few other offices.
This role is critical in ensuring that our office reflects our values, supports productivity, and fosters a sense of connection and belonging for employees and visitors.
The position will lead onsite workplace services, facility management, vendor management, optimize workplace environments, supports events, and collaborate with HR, IT, and Finance to deliver seamless operations and an exceptional workplace experience.
HOW YOU'
LL SPEND YOUR TIME HERE:
Workplace Operations
Oversee daily operations across all workplace services, including reception, food & beverage, janitorial, mail/shipping, and office supply management.
Ensure the office environment is safe, welcoming, and aligned with brand and culture standards.
Lead space management and seating assignments
Develop and launch a robust facility management and preventive maintenance program in collaboration with other site leaders across US
Oversee planning and execution of MAC (Moves, Adds, Changes) projects by partnering with business, IT, Security, and property management team.
Oversee permitting and construction of projects.Manage facilities emergencies and issue timely communications to employees and executives through Slack and email, ensuring clarity, accuracy, timeliness, and alignment with business priorities.
Own Workplace budget for the offices responsible for and lead detailed fiscal planning, ensure accurate budget tracking and forecasting, and drive timely and accurate accruals reportingVendor & Service Management
Manage vendor contracts and service delivery (janitorial, facility maintenance, food & beverage, office supplies, etc.).
Conduct regular vendor performance reviews and service-level audits to ensure accountability.
Partner with Procurement and Finance on budgeting, cost control, and contract renewals.
Ensure timely issuance of POs and PO tracking and invoicing across all services
Supervise vendor staff and oversee daily schedules, training, and performance.
Workplace Experience & Events
Partner with our event planners to drive onsite engagement through hospitality-focused services and cultural initiatives.
Support events, all-hands & town hall meetings, executive visits by leading furniture, janitorial, and caterings services
Act as the face of workplace operations, ensuring employees feel supported and valued.
Collaborate with IT for AV, conference room, and technology support.
Serve as the key point of contact for building management and landlord relations.
Partner with Security to ensure a safe, secure, and compliant workplace environment.
WE'D LOVE TO TALK TO YOU IF YOU HAVE MANY OF THE FOLLOWING
Proficiency in English and Japanese
7+ years of experience in facilities management, hospitality, workplace operations.
Proven track record managing large office operations and cross-functional workplace programs.
Strong vendor management and contract negotiation experience.
Excellent communication and interpersonal skills; ability to represent the company with professionalism.
Experience crafting clear, concise communications for employees and executives.
Highly organized, proactive, and adaptable in a fast-paced environment.
Strong project management and analytical skills
Bachelor's degree in Facilities Management, Real Estate, Architecture or related fields highly preferred
Deep understanding of regulatory and compliance requirements for the region
Expertise in systems such as Coupa, Jira/ServiceNow ticketing systems, Envoy or similar systems is highly desirable
Passion for workplace experience and highly customer-focused
Ability to remain calm, proactive, and adaptable in fast-changing or high-pressure environments
A role model for professional conduct, positive energy, and team collaboration
Ability to be on-site every day, and flexible in supporting after-hours escalations when needed
Alignment with our RADIO values (Respect, Authenticity, Deliver, Innovation, Customer Obsession)
Demonstrated ability to leverage AI tools to enhance productivity, streamline workflows, and support decision making.
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Equal Employment Opportunity Employer (EEOE)
Cohesity is an Equal Employment Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, sexual orientation, national origin or nationality, ancestry, age, disability, gender identity or expression, marital status, veteran status or any other category protected by law.
If you are an individual with a disability and require a reasonable accommodation to complete any part of the application process, or are limited in the ability or unable to access or use this online application process and need an alternative method for applying, you may contact us at COHESITY or for assistance.
Cohesity employees who are within a reasonable commute (e.g.
within a forty-five (45) minute average travel time) work out of our core offices 2-3 days a week of their choosing.
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