Roles and Responsibilities:
- Oversee payroll operational activities for Japan including but not limited to payroll and benefit administration, time and leave management, retirement (CB/DC), vendor coordination, annual payroll activities, statutory reporting, internal and external audit, process documentation and other related activities in alignment with global and regional objectives.
- Oversee all aspects of payroll including calculations, deductions, overtime, bonuses, tax withholding, social insurances, validation, compiling payroll reports to external and internal stakeholders e.g. Finance, etc.
- Always ensure timely, accurate salary payment to employees, statutory and service fee payments to relevant authorities and vendors.
- Work closely with other internal stakeholders to ensure consistency, and accuracy of payroll and employee information in local payroll system and HCM (SuccessFactors, ICIMS, etc.).
- Collaborate with HR, Finance, and other departments to improve processes and address payroll issues.
- Handle escalation on payroll related issues. Analyze the issue, provide advice and solutions to the management team.
- Maintain payroll service quality standardization by providing guidelines, SOP, policies, and procedures and ensure excellent service delivery.
- Ensure compliance with legal and statutory requirements in related jurisdictions including statutory filings, etc..
- Act as the local payroll and benefit representative in Japan by answering payroll-related questions, coordinating payroll and benefits vendors, liaising with auditors and manage payroll tax audits.
- Other payroll ad hoc tasks and projects as required
Requirements
- A minimum of 5 years of experience in Japanese payroll
- Deep understanding of social insurance, experience in statutory filings, knowledge of taxes, and relevant laws in Japan.
- Business level written and oral communication skills in Japanese and English are must
- Strong proficiency in MS Office systems, Outlook, and SharePoint.
- Knowledge of payroll operations in other countries is considered an advantage.
- Bachelor's degree in finance, accounting, human resources, business administration or a related field is a plus
Competencies:
- Accuracy and attention to detail
- Strong time and task management skills
- Organizational and interpersonal skills.
- Deadline-driven
- Confidentiality
- Multi-Tasking skills
- Positive attitude, an agile mindset, and a passion for working in a culturally diverse environment.
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