Drake Business Services Asia is a leading provider of Office Support Services in Japan, enabling our
clients to focus on what they do best.
We are hiring an Office Receptionist for a global financial company in Chiyoda-ku, Tokyo.
This role is perfect for someone who enjoys being the first point of contact for visitors while supporting behind-the-scenes operations to keep the office running smoothly and professionally.
As an Office Receptionist, you will manage front desk operations, greet visitors, handle calls and deliveries, and assist with office administration, onboarding/offboarding, travel coordination, vendor management, and internal events.
We value our team members and are committed to fostering your career aspirations
We offer:
Opportunities to work within prestigious international brands.
Regular performance reviews.
Ongoing training and support.
Strong career development opportunities.
An employee reward and recognition program.
Responsibilities
In this role, you will be responsible for :
Welcome visitors and manage front desk operations, including visitor passes and meeting room coordination
Handle incoming calls, emails, couriers, parcels, and invoices
Support daily office operations including pantry, common areas, and office supplies management
Coordinate with vendors and manage purchasing processes
Maintain corporate records, office policies, and internal databases
Support onboarding and offboarding processes (badges, stationery, orientation support)
Assist with travel coordination, hotel arrangements, and invitation letters
Support internal events and employee engagement activities
Ensure workplace standards and operational guidelines are consistently maintained
Required Skills, Qualifications & Attributes
To be successful in this role, you'll need:
1–3 years of experience as a receptionist or in a hospitality/administrative role
Friendly, professional, and proactive in communication
Strong PC skills, particularly MS Outlook
Fluent in English and Japanese (spoken and written)
Able to multitask and manage responsibilities efficiently
Valid work authorization in Japan
About Drake Business Services Asia
Drake Business Services Asia empowers businesses in Japan to focus on what they do best. We manage,
transform, and digitize time-consuming processes to improve efficiency, lower cost, and enhance quality.
Working alongside our global partners across seven countries, we empower our clients to focus on their
core business.
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