Office Administrator

3週間前

Tokyo Indotronix Avani Group

Job Description below, must be bi-lingual, Japanese and English writing and Speaking.

Hours will be 09:30 to 17:30 from Mon to Fri ( 5 days per week).

Key Responsibilities as a receptionist

  • Greet and welcome visitors in a professional and courteous manner
  • Answer, screen, and direct incoming phone calls
  • Receive, sort, and distribute mail, packages, and deliveries
  • Maintain a clean and organized reception, meeting rooms and common office areas
  • Assist with administrative tasks such as data entry, filing, and document preparation
  • Support internal teams with coordination of office operations
  • Handle visitor check-in procedures and security protocols

Key Responsibilities as a group secretary

  • Provide secretarial support to team members
  • Organize internal and external meetings (room booking, online setup)
  • Coordinate travel arrangements, accommodations, and expense processing
  • Manage office supplies and maintain inventory for the group
  • Handle confidential and sensitive information with discretion

Key Responsibilities as Office Admin

  • Oversee and support daily office operations
  • Manage company communication (emails, phone calls, inquiries, vendors, visitors)
  • Prepare, update, and organize documents, files, and internal records
  • Support internal events, team activities, and office logistics
  • Liaise with external vendors and service providers
  • Ensure confidential information is handled with discretion

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