About the Opportunity

Job Description

Title (Senior) HR Business Partner

Department    Human Resources

Location Japan

Reports To      Corporate Director, Head of HR in Japan

Level Grade 6 or 7

We are proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our Japan HR team and feel like you're part of something bigger.

About your team

The Japan HR team has five employees to manage all matters related to Human Resources of FIL Investment (Japan) Limited, FIL Securities (Japan) K.K., and FIL Japan Holdings K.K.

Our people are our most valuable asset. We support effective management and development of employees through having oversight of all aspects of human capital management. We do this by working collaboratively with our Center of Excellence (COE) teams across the region, including talent acquisition, talent management and development, compensation and benefits and employee relations.

About your role
The successful candidate is expected to operate in partnership with business managers in Japan as a trusted advisor for them to achieve their business goals and objectives by effectively delivering solutions for the people agenda, and ensure that the people agenda is reflected in all decisions and aligned to achieving desired business outcomes.

The role will report to the Head of HR in Japan and deliver innovative and future driven business focused HR initiatives mainly for the Technology, Operations, General Counsel, Finance, Communication, Product & Marketing. The Senior HRBP also needs to coach and support managers to grow their leadership and management capabilities. The HRBP also needs to work on organization/ talent development and Learning & development and work with other HR colleagues to maximize the effectiveness of the HR Group and to contribute to the implementation of appropriate firm-wide HR initiatives.

Key Responsibilities:

Insights, Strategy and Solutions

• Work with the other HR Partners to translate the business strategy into people focused initiatives, participating in developing and shaping program to address business specific needs now and for the future
• Work closely with identified business leaders to understand business and talent pressures and support the delivery of goals and objectives Work with managers to understand motivation and retention issues, developing and implementing solutions where issues are identified
• Provides HR insights and solutions in close communication with global HR and regional HR team, and ensure HR advice and services are consistent with business goals and directions

Organizational Development

• Work with managers to gain insights into opportunities for efficiency improvement on people and structure
• Analyse data on organization structure, accountabilities, and spans of control to support the business case for redesign
• Coach and advise managers in the optimization of current team design to improve performance

Resourcing and Talent Planning

• Work with Talent Acquisition team and participate in recruitment and selection processes to ensure experienced and skilled talents are brought into the organization
• Support business managers in the induction and on-boarding of new joiners, focusing on assisting new staff members in engaging with the Fidelity culture and understand management practices key to successful delivery
• Facilitation of the Induction program in Japan
• Support Early Careers Program's assessment centres and ongoing management of the early career programs when/where required

Performance Management

• In conjunction with the C&B team, undertake market reviews of compensation and work with the business to ensure an efficient management of the year end compensation review process is conducted
• Advise and support business managers in relation to their recommendations, maintaining objectivity and ensuring accuracy of data throughout process. Advising in communicating key steps of the process and updates to the management teams
• Coach managers to manage performance on an ongoing basis and to have honest, open performance conversations with a focus on constructive and transparent communication between employee and manager

Training and Development

• In conjunction with Talent Development team, work with managers to ensure regular talent discussions take place as part of management meetings, and development plans are in place targeting high potential employees and for talent pipeline
• Support the collation and assessment of specific training and development requirements as well as ensuring employees participate in a range of enterprise-wide development activities where required
• Facilitate appropriate job moves for individuals in line with the talent management principles of the organization
• Partner with managers to implement talent development, deployment, and career management process
• Rolling out various internal/external trainings for the business where required
• Support talent data gathering exercises when/where required

Employee Relations

• Manage complex employee relations issues, engaging with managers promptly to address issues in a timely manner and assist in developing employee communication plans where appropriate. Contribute to and lead the HR components of change management and restructuring initiatives, which may include consultation with groups and individuals
• Coach and build capability of managers to handle situations with skill rather than managing the issues for them
• Support the resolution of employee relations matters e.g., Involuntary termination, Redundancy, Performance Improvement Plan, Disciplinary Meeting tec.
• In conjunction with Employee Legal, review existing policies and procedures, and make recommendations on continuing, modifying or eliminating policies and procedures that are not supporting business goals (reviewing and updating employee handbook)

HR Reports and Projects

• As HR's capability develops in people analytics, provide strong support in people analytics and data-driven people and organizational insights for decision making to both HR head and business where required
• As required, other ad hoc projects and activities
• Work with the HR support team to ensure changes are made accurately on the HR database system and various HR reports in a timely manner
• Participate in global or regional HR projects or initiatives whenever possible
   

Experience and Qualifications Required
 

• Business oriented mentality and commercial mind with strategic thinking
• Good interpersonal skill and communication skill including negotiation / assertiveness
• The ability to inspire confidence in others based on integrity, objectivity and fairness is key
• Ability and desire to work with a diverse client group and able to deliver at pace and scale
• Ability to navigate and build strong relationships and credibility with proven skills at partnering with managers and senior leaders
• Highly collegiate, ability to work well with colleagues across the range of HR Centres of Expertise, sharing ideas and building on best practice, with proven ability to leverage their domain experience and capabilities
• Having proven ability to think 'outside the box'
• A good team player and flexible with respect to working hours and attending conference calls outside normal office hours as required
• Demonstrable experience of working collaboratively with colleagues across regions and functions, with an ability to remove organizational barriers and obstacles to deliver Fidelity wide projects and initiatives
• Can-do attitude, experience of working on own initiative within a changing and high-pressured environment; commitment to high standards of excellence, demonstrating a drive to succeed in a changing environment
• 5-10 years of HRBP experience of working in a customer focused, dynamic, commercially driven environment: preferably Financial Services
• Great attention to details, excellent organizational skills, ability to handle multiple tasks
• Must have first-hand knowledge of Japan labour laws and labour practices in Japan as well as proven ability to evaluate risks and to effectively address and manage the cases.
• Excellent working knowledge of MS Word, Excel, PowerPoint as well as HR Analytics
• Fluent English and Japanese in both speaking and written
• Strong awareness of confidentiality

About you

Eager to grow your knowledge and your career, you will fit right in. You will succeed because you have:
 

• Communicate confidentially and professionally with employees
• Proven experience in HR or related field
• Customer focused with a positive attitude
• Solutions-oriented problem solver with logical thinking
• Strong organizational skills for multiple tasks and attention to detail
• Logical thinking with strong analytical skills and ability to drive innovation
• Great mastery of Microsoft office tools including excel / data insight, PPT and other innovative technology tools
• Excellent communication skills in both English and Japanese
• Great team player with a strong sense of commitment to all team members and a proactive mindset
• Familiarity with Japanese labour laws and regulatory requirements is preferred

Feel rewarded

For starters, we'll offer you a comprehensive benefits package. We'll value your wellbeing and support your development. And we'll be as flexible as we can about where and when you work – finding a balance that works for all of us. It's all part of our commitment to making you feel motivated by the work you do and happy to be part of our team. For more about our work, our approach to dynamic working and how you could build your future here, visit

For more about our work, our approach to dynamic working and how you could build your future here, visit