Taylor Hopkinson have partnered with a leading global renewable energy investor with a strong presence in Japan.
The company is committed to advancing the transition to clean energy through strategic investment, development, and long-term asset management across international markets.
They are seeking an organised and proactive Office Administrator to support their Tokyo operations.Role Overview
We are seeking a highly organised Office Administrator to join our client's dynamic Tokyo team.
This role is central to ensuring smooth day-to-day office operations, supporting senior management, coordinating logistics, and fostering an efficient and welcoming working environment.
It is well suited to someone with strong OA/EA experience who enjoys being the go-to person in a busy international office.
Responsibilities:
Administrative & Team Support
- Handle general office administration, documentation, scheduling support, basic expense processing, and team requests.
- Oversee upkeep of shared spaces, prepare meeting rooms, maintain office supplies, and coordinate with external vendors and building services.
- Assist with onboarding and offboarding processes, including document coordination, desk setup, and internal introductions.
- Support domestic and international travel arrangements, hotel bookings, and related logistics for employees and senior team members.
- Welcome guests, prepare meeting room arrangements, and support internal workshops, team events, and occasional offsite activities.
- Provide basic administrative support to senior leaders, including calendar coordination and preparation of simple materials when required.
Requirements:
- 2+ years of experience in office administration or EA/OA support; experience in a multinational environment is advantageous.
- Strong organisational skills and the ability to manage multiple tasks simultaneously.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Fluency in Japanese and English, both written and spoken.
- A proactive, calm, and service-minded approach to supporting a busy team.
- Ability to take initiative, solve problems quickly, and work effectively both independently and collaboratively.
Location:
- Tokyo, Japan
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