Group Assistant

2ヶ月前

Tokyo UBS

Job Reference #
309184BR

Job Type
Temporary / Contract

Your role

  • arrange travel bookings, itineraries and entertainment
  • support internal visitor to arrange access card entitlement, meeting room and temporary desk
  • support to prepare materials and data analysis for meetings/forums/committees
  • manage calendars including conference calls and meetings
  • assist with finance management, including processing of invoices and expenses
  • support office administration such as ordering supplies, handling mail and managing conference logistics
  • execute business risk management related activities such as arranging preapprovals and risk management report, coordinating internal risk assessment , handling staff onboarding/offboarding and managing personal information data base
  • 出張者の出張手配、旅程調整等
  • UBS海外オフィスから来日時のアクセスカード、会議室、デスクの手配
  • 会議/委員会資料やデータ準備の支援
  • 社内外の会議日程の管理
  • 経費精算関連業務支援
  • 郵便物の整理、文具の購入、会議室の準備などの庶務業務
  • 事務リスク関連全般(事前承認、リスク管理レポート作成、新入社員や退職者の手続き支援、個人情報管理)
  • 社員からの電話及びメールによる問い合わせ対応(日本語、英語)

等

Your team
You'll be working in the Local Management Office, Asset Management Japan.

Your expertise

  • successful administrative experience in a fast-paced enterprise
  • proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
  • proactive in absorbing knowledge of digitalization
  • attention to detail, well-organized and ability to take on multiple tasks
  • comfortable interacting with colleagues at all levels
  • flexible, adaptable, can-do attitude
  • proven written and verbal communication skills. native level Japanese and intermediate-business level English capabilities.

About Us
UBS is the world's largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..

We have a presence in all major financial centers in more than 50 countries.

Join us
At UBS, we embrace flexible ways of working when the role permits. We offer different working arrangements like part-time, job-sharing and hybrid (office and home) working. Our purpose-led culture and global infrastructure help us connect, collaborate, and work together in agile ways to meet all our business needs.

From gaining new experiences in different roles to acquiring fresh knowledge and skills, we know that great work is never done alone. We know that it's our people, with their unique backgrounds, skills, experience levels and interests, who drive our ongoing success. Together we're more than ourselves. Ready to be part of #teamUBS and make an impact?

Disclaimer / Policy Statements
UBS is an Equal Opportunity Employer. We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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