Backup on-site team when the staff takes Annual leave or unexpected day off or delay at the site.
・Taking phone calls:
Internal and External
・Managing vendor's visit (deliveries)
・Handling mails
・Managing pantries (replenishment)
・Welcoming the client's guests and visitors
・Booking and arranging meeting rooms
・Ordering replenishment:
tea, coffee, and stationaries etc.
・Escorting vendors
・Setting/tiding up meeting rooms
・Air conditioning management
・Managing access cards
・Event support
・Handling use tickets
・Catering arrangement
・Lunch meeting arrangement and support
・Vendor management
etc.
Experience
2-years' experience in Hospitality and/or Tourism sector or related professional area
Prior experience to manage meeting room services is an advantage
Diploma from an accredited institute
Task Skills
Proficiency with Microsoft Word, Excel and PowerPoint.
Good command of verbal and written English and Japanese
Personal Skills
Ability to meet tight schedules and deliver high quality of work
High level of communication and interpersonal skills
Employment Type:
Contract Employee
Work Location:
Marunochi, Tokyo
Smoking Policy:
No smoking on premises (designated smoking areas available)
Working Hours: 9:00 AM to 6:00 PM (hours may vary when working at client sites)
Flexible Work Hours:
Core hours apply
Remote Work:
On-site attendance required (Remote work requests require consultation)
Holidays:
Two days off per week (Follows Japanese calendar)
Base Annual Salary:
¥4,000,000 - ¥5,000,000
(The above is an estimate only; the final amount will be determined after the interview based on skills and communication abilities)
Overtime Pay:
Included. Fixed overtime pay (equivalent to 30 hours per month) is included in the base annual salary.
Number of Openings: 1
Selection Process:
Document Screening, Interview (multiple rounds planned)
and Final Interview
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