On-site staff backup support
Backup on-site team when the staff takes Annual leave or unexpected day off or delay at the site.
・Taking phone calls: Internal and External
・Managing vendor's visit (deliveries)
・Handling mails
・Managing pantries (replenishment)
・Welcoming the client's guests and visitors
・Booking and arranging meeting rooms
・Ordering replenishment: tea, coffee, and stationaries etc.
・Escorting vendors
・Setting/tiding up meeting rooms
・Air conditioning management
・Managing access cards
・Event support
・Handling use tickets
・Catering arrangement
・Lunch meeting arrangement and support
・Vendor management
etc.
Experience
- 2-years' experience in Hospitality and/or Tourism sector or related professional area
- Prior experience to manage meeting room services is an advantage
- Diploma from an accredited institute
Task Skills
- Proficiency with Microsoft Word, Excel and PowerPoint.
- Good command of verbal and written English and Japanese
Personal Skills
- Ability to meet tight schedules and deliver high quality of work
- High level of communication and interpersonal skills
Employment Type: Contract Employee
Work Location: Marunochi, Tokyo
Smoking Policy: No smoking on premises (designated smoking areas available)
Working Hours: 9:00 AM to 6:00 PM (hours may vary when working at client sites)
Flexible Work Hours: Core hours apply
Remote Work: On-site attendance required (Remote work requests require consultation)
Holidays: Two days off per week (Follows Japanese calendar)
Base Annual Salary: ¥4,000,000 - ¥5,000,000
(The above is an estimate only; the final amount will be determined after the interview based on skills and communication abilities)
Overtime Pay: Included. Fixed overtime pay (equivalent to 30 hours per month) is included in the base annual salary.
Number of Openings: 1
Selection Process: Document Screening, Interview (multiple rounds planned)
and Final Interview
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