About BLR WORLD
BLR WORLD is an award-winning, energetic, passionate and creative Human Capital Solutions company that is on a mission to bring experiences to life in the most engaging and enthusiastic ways. Dedicated to supporting and empowering the cultural and creative industries, our cutting-edge solutions, including human resources consultancy, recruitment, training and operational management remain unrivaled. Headquartered in the UK, BLR WORLD has offices in Dubai, Doha, Riyadh, Tokyo, Melbourne and Milan, and an associate network that spans the world.
The Pavilion Project Manager will oversee the planning, execution, and operational phases of the Pavilion at Osaka Kansai Expo 2025. This role requires a highly skilled professional capable of managing a complex project within an international context. The Project Manager will ensure that all aspects of the pavilion’s construction and operations are delivered to the highest standards, on time, and within budget. Close collaboration with various stakeholders, including clients, contractors, suppliers, and government entities, will be required. Fluency in both English and Japanese is necessary.
Key Responsibilities
- Pre-Event Phase:
- • Develop and document comprehensive Standard Operating Procedures (SOPs) for all pavilion operations, ensuring alignment with project objectives and compliance with local regulations.
- • Produce detailed, timely reports for stakeholders, summarizing project progress, risks, and mitigation strategies.
- • Act confidently as the Project Manager within a client/contractor framework, ensuring clear communication, adherence to contracts, and smooth project delivery.
- • Lead negotiations with suppliers and contractors to secure favorable terms that meet budgetary and operational requirements.
- • Oversee the project’s financial aspects, including budgeting, forecasting, and cost control, ensuring the project stays within financial limits.
- During Event Phase:
- • Lead and manage teams in accordance with the BLR WORLD approach, ensuring alignment with project goals and high performance.
- • Provide ongoing support to the client team, addressing their needs and ensuring their satisfaction with the project’s progress and outcomes.
- • Ensure that all suppliers deliver services to a high standard, meeting the quality expectations of the Pavilion.
- • Manage daily reporting and reconciliation processes with the Japan office, ensuring transparency and accuracy in financial and operational records.
- • Deliver regular reports to both the client and contractor, ensuring all parties are informed and any issues are promptly addressed.
- • Identify and resolve issues as they arise, implementing effective crisis management strategies to minimize disruption to pavilion operations.
Technical Skills and Tools
- Proficient in using Google Workspace tools (Docs, Sheets, Slides, etc.) for documentation, reporting, and communication.
- Familiarity with industry-standard Project Management Systems (PMS) tools for project tracking, resource allocation, and time management.
- Competent in financial reporting, including budget monitoring, cost analysis, and financial reconciliation.
Education Requirements
- Bachelor’s Degree in Project Management, Business Administration, or a related field.
- Masters Degree or Certifications (e.g., PMP, PRINCE2) are highly desirable.
Hard Skills
- Expertise in managing large-scale projects.
- Strong budget and financial reporting skills.
- Experience with supplier and contractor agreements.
- Proficiency with Google Suite, PMS, and financial reporting tools.
Location & Commitments
- Full-time, contracted.
- Flexibility in working hours during the live project phase will be required.
- Site based in Osaka during the event period (April to October 2025), with some flexibility prior.
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Osaka BLR WORLD Full timeAbout BLR WORLD · BLR WORLD is an award-winning, energetic, passionate and creative Human Capital Solutions company that is on a mission to bring experiences to life in the most engaging and enthusiastic ways. Dedicated to supporting and empowering the cultural and creative indus ...
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